October 9, 2023 at 6:30 PM - Owasso Board of Education Regular Meeting
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I. Call to Order and Roll Call
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II. Pledge of Allegiance and Special Recognition - Mr. Matt Roberts, Asher Poteete, Elizabeth, Emma and Morgan Nealis
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III. Special Recognition - Ms. Leslie VanMeter and Ms. Kelly Walters- State Champion Varsity Cheer Team
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IV. Reports to the Board
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IV.A. Superintendent - Dr. Margaret Coates
Discussion:
Dr. Coates reported that the employee retention rate has increased 7% from 2022-2023. She also shared a video highlight of Minutes with Margaret showcasing the Owasso FFA.
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IV.B. Teaching and Learning - Mr. Mark Officer
Discussion:
Mr. Officer reported that a recent trip to Little Rock had been made by several district employees to participate in professional development focused on student assessments. He shared that the Special Services Department would be attending the Special Olympics Unified Partners State Soccer Tournament this week and the Fine Arts department had a record attendance at the 23rd Owasso Invitational Marching Band Tournament.
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IV.C. District Services - Mr. Kerwin Koerner
Discussion:
Mr. Koerner shared an update on the recent storm damage stating the district sustained over $2million in damage and repairs are being made at several locations, including Hodson Elementary.
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IV.D. Continuous Strategic Improvement (CSI) - Mr. Russell Thornton
Discussion:
Mr. Thornton reported that Continuous Strategic Improvement Goal Area #4 was Ram Resources. Objective 1 is Strengthen Student Programs through initiatives such as student leadership, student-led clubs and character education programs. Objective 2 is Improve and maintain district infrastructure with an emphasis on facilities, technology and transportation improvement plans.
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V. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes.
Discussion:
There were no comments from the public regarding agenda items. |
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VI. Consent Agenda: Board to consider and take possible action on the following consent agenda items. (Dr. Coates)
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A. Minutes of Regular Meeting, September 11, 2023
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VI.B. Minutes of Special Meeting, September 28, 2023
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VI.C. Teaching and Learning
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VI.C.i. Out of State Student Activity Trips
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VI.C.ii. Agreement with Franklin Covey Client Sales, Inc. for Ator Elementary “Leader in Me” Membership and Professional Development for the 2023- 2024 school year at a cost of $12,700.00 as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement
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VI.C.iii. Contract with Oklahoma Department of Career and Technology Education for Secondary career and technology education programs for the 2023 - 2024 school year and the district will provide the funds necessary for quality programs and report such expenditures to the Oklahoma Department of Career and Technology Education (ODCTE) , as outlined in the attachment and authorize the Superintendent or designee to execute the MOU / License Agreement / Contract
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VI.D. Technology
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VI.E. Surplus of items listed on the attachment titled Technology Surplus October 2023
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VI.F. Finance
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VI.F.i. Purchase orders (encumbrances) and changes to encumbrances for September 2023
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Discussion:
2023-2024 General Fund #640-836 (Vendors) $253,962.30
2023-2024 General Fund Net Change Orders $3,116.70 2023-2024 Building Fund #74 (Vendors) $1,500.00 2023-2024 Child Nutrition Fund #36-37 (Vendors) $27,283.13 2023-2024 Bond Fund 31 #225-249 (Vendors) $270,097.29 2023-2024 Bond Fund 31 Net Change Orders $17,500.00 2023-2024 Bond Fund 35 #4-5 (Vendors) $25,111.30 2023-2024 Bond Fund 39 #21-23 (Vendors) $157,210.70 |
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VI.F.ii. Activity Financial Report for September 2023
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VI.F.iii. Activity Account Budgets
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VI.F.iv. Sanctioning Applications
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VI.G. Human Resources
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VI.G.i. Transitions
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VII. Communications/Superintendent - Dr. Margaret Coates
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VII.A. Board to consider and take possible action on the 2024 School Election Resolution.
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.B. Board to review Policy #5.45 Cyberbullying and Internet Safety for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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VIII. Teaching and Learning - Mark Officer
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VIII.A. Board to consider and take possible action on a letter notifying the Oklahoma State Department of Education of Owasso Public Schools intent to calculate the 23-24 instructional calendar by days with an option to calculate the calendar by hours
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.B. Comprehensive Dropout Report 2021-2022
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VIII.C. College Remediation report 2021-2022
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VIII.D. Board to review Policy # 5.57 Student Suspension for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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VIII.E. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #1.61 Wellness, as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.F. Board to consider and take possible action on the License Agreement with Ellipsis Education, for K-5 Coding, Unplugged, STEM Careers and Digital Citizenship for the 2023- 2024 school year at a cost of $8,000.00, as outlined in the attachment and authorize the Superintendent or designee to execute the License Agreement
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.G. Board to consider and take possible action on an Addendum to the Soliant Health, LLC contract to include Blazer Works to act as the preferred workforce solutions manager for Owasso Public Schools for the 2023-2024 school year at no cost to the District as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.H. Board to consider and take possible action on the Agreement with TYS Speakers for speaker at the Oklahoma Association of Student Councils - OASC 2023 Convention for the 2023-2024 school year at a cost of $4,980.00, as outlined in the attachment and authorize the Superintendent or designees to execute the Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.I. Board to consider and take possible action on the Contract with DYNAMX DIGITAL LLC for Event Production for the 2023 OASC State Convention for the 2023-2024 school year at a cost of $24,800.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.J. Board to consider and take possible action on the Agreement with Aaron Davis Presentations, Inc. for the 2023 OASC State Convention for the 2023- 2024 school year at a cost of $5,000.00 plus $800 for travel, as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.K. Board to consider and take possible action on the Rental Agreement with Party Perfect Linen & Event Rental for Vendor Booths for the 2023-2024 Student Council Convention at Owasso High School for the 2023-2024 school year at a cost of $2,595.00, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU / License Agreement / Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.L. Board to consider and take possible action on the Rental Agreement with Golf Cars of Tulsa for golf carts to transport guests as needed for the 2023-2024 Student Council Convention at Owasso High School for the 2023- 2024 school year at a cost of $375.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Rental Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Finance - Phillip Storm
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IX.A. Board to consider and take possible action on the Treasurer's Report for September 2023
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.B. Board to consider and take possible action on the proposed Operation Budget for Fiscal year 2023-2024
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Action(s):
No Action(s) have been added to this Agenda Item.
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X. Executive Session
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X.A. Vote to convene into executive session for the purpose of discussing the Mid-year review of the Superintendents' goals as authorized by Okla.Stat.Tit.25§307(B)(1).
Discussion:
During the executive session, the members of the Board of Education who were present were Brent England, Frosty Turpen, Rhonda Mills, Neal Kessler and Stephanie Ruttman. Also present during the executive session was Dr. Margaret Coates. During the executive session, the board members discussed the Mid-year review of the Superintendents' goals. Nothing else was discussed and no votes were taken. This will constitute the minutes of the executive session.
Action(s):
No Action(s) have been added to this Agenda Item.
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X.B. Acknowledge return to Open Session
Discussion:
Acknowledge return to Open Session at 8:34 p.m.
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X.C. Statement of Executive Session Minutes
Discussion:
During the executive session, the members of the Board of Education who were present were Brent England, Rhonda Mills, Neal Kessler and Stephanie Ruttman. Also present during the executive session was Dr. Margaret Coates. During the executive session, the board members discussed the Mid-year review of the Superintendents' goals. Nothing else was discussed and no votes were taken. This will constitute the minutes of the executive session. |
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XI. New Business
Discussion:
There was no new business. |
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XII. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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