April 14, 2025 at 6:30 PM - Owasso Board of Education Regular Meeting

I. Call to Order and Roll Call

II. Discussion and possible action to reorganize the officers of the board of education in accordance with 70 O.S. Section 5-119

III. Special Recognition/Pledge of Allegiance - Mrs. Gina Metcalf, Gwendolyn Vang and Deslynn Kelsey

IV. Reports to the Board

IV.A. Superintendent - Dr. Margaret Coates

IV.B. Teaching and Learning - Mr. Mark Officer

IV.C. District Services  -  Mr. Kerwin Koerner

IV.D. Continuous Strategic Improvement (CSI) - Goal Area #1 Ram Achievement and Enrichment Opportunities - Mark Officer 

V. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes. 

VI. Consent Agenda:  Board to consider and take possible action on the following consent agenda items. (Dr. Coates)

VI.A. Minutes of Regular Meeting March 10, 2025

VI.B. Teaching and Learning

VI.B.i. Out of State Student Activity Trips

VI.B.ii. Memorandum of Understanding with Oklahoma State University for student interns for the 2025-2026 school year at a cost of $ -0-, as outlined in the attachment and authorize the Superintendent or designee to execute the Memorandum of Understanding

VI.B.iii. Clinical Experience Agreement with Western Governors University for student interns for the 2025-2026 school year at a cost of $ -0- as outlined in the attachment and authorize the Superintendent or designee to execute the Clinical Experience Agreement

VI.B.iv. Agreement with Tulsa City-County Health Department for The School Health Program for the 2025-2026 school year at a cost of $ -0-, as outlined in the attachment and authorize the Superintendent or designee to execute the  Agreement

VI.B.v. Agreement/Contract with Spears Travel for travel arrangements for OPS employees  for the 2025-2026 school year with a fee schedule, as outlined in the attachment and authorize the Superintendent or designee to execute Agreement/Contract

VI.B.vi. Memorandum of Understanding with The Tristesse Grief Center, Inc., a/k/a The Grief Center to provide school-based grief support for students and faculty for the 2025-2026 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VI.C. Technology 

VI.C.i. Quote from Classlink Inc. for renewal of licensing and support of account provisioning, rostering and analytics services for the 2025-2026 school year at a cost of $36,897.48 as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.ii. Quote from Dynasign Corporation for renewal of online services related to signage for the 2025-2026 school year at a cost of $2,800.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.iii. Contract with PowerSchool for renewal of licensing and support of the district student information system and related services for the 2025-2026 school year at a cost of $120,716.90, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.iv. Contract with PowerSchool for renewal of licensing and support of School Messenger for the 2025-2026 school year at a cost of $14,684.89, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.v. Quote from VIP Technology Solutions Group for renewal of licensing of ESET AntiVirus solution for the 2025-2026 school year at a cost of $20,250.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.vi. Estimate from CDW Amplified for renewal of licensing and support of Little SIS for Classroom at a cost of $3,925.00 and Gopher Sheets Add-On at a cost of $2,820.00 for the 2025-2026 school year as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.vii. Quote from CDW LLC for renewal of licensing and support of PRTG systems monitoring sensors for the 2025-2026 school year at a cost of $1,670.04, as outlined in the attachment and authorize the Superintendent or designee to execute the purchase

VI.C.viii. Agreement with ImageNet Consulting for renewal of licensing and support of LaserFiche platform for the 2025-2026 school year at a cost of $6,570.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.ix. Quote from ImageNet Consulting for renewal of services and support of XMedius Cloud centralized printing and faxing platform for the 2025-2026 school year at a cost of $4,860.00 annually, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.x. Quote from Gaggle for renewal of safety management services for the 2025-2026 school year at a cost of $54,450.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.xi. Quote from Vivacity Tech PBC, for renewal of licensing and support of Lenovo LanSchool lab computer management software for the 2025-2026 school year at a cost of $2,085.30, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.xii. Quote from Transfinder for renewal of services and support of bus routing software and related applications for the 2025-2026 school year at a cost of $13,325.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xiii. Contract with SherpaDesk, DBA BigWebApps, for renewal of licensing and support of SherpaDesk online ticketing system for the 2025-2026 school year at a cost of $9,768.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xiv. Agreement with Brightly Software Inc, for renewal of licensing and support of School Dude - Event Essentials Pro subscription for the 2025-2026 school year at a cost of $15,164.25, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xv. Quote from Informatics Holding Inc. for renewal of licensing and support of WASP inventory barcode system for the 2025-2026 school year at a cost of $4,665.60, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.xvi. Quote from Marcia Brenner Associates for renewal of licensing and support of Report Creator PowerSchool plugin for the 2025-2026 school year at a cost of $1,464.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.xvii. Quote from Freund Resources for renewal of licensing of sqlReports software for the 2025-2026 school year at a cost of $582.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.xviii. Quote from Samsara Inc for renewal of licensing and support of bus tracking platform software for the 2025-2026 school year at a cost of $14,976.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xix. Quote from Integrated Register System for renewal of licensing and support of Intouch Online Receipting system for the 2025-2026 school year at a cost of $9,650.65, as outlined in the attachment and authorize the Superintendent or designee to execute the purchase

VI.C.xx. Quote from RAS Technology Consultants Inc for renewal of licensing of PSCB Custom Reports software for the 2025-2026 school year at a cost of $790.00, as outlined in the attachment and authorize the Superintendent or designee to purchase.

VI.C.xxi. Quote from Keeper Security for renewal of licensing and support of Keeper Enterprise password manager for the 2025-2026 school year at a cost of $1,005.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xxii. Quote from Dell Direct Sales L.P. for renewal of licensing of Adobe Creative Cloud software for the 2025-2026 school year at a cost of $5,960.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.xxiii. Quote from Dell Direct Sales L.P for renewal of licensing of Microsoft 365 access for the 2025-2026 school year at a cost of $62,178.56, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.xxiv. Quote from Solarwinds for renewal of licensing and support of network monitoring tools for the 2025-2026 school year at a cost of $3,040.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.C.xxv. Quote from United Systems for renewal of licensing and support of Filewave Mobile Device Management system for the 2025-2026 school year at a cost of $23,017.44, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xxvi. Quote from United Systems for renewal of licensing and support of Lightspeed Web Content Filter and Lightspeed Classroom Management systems for the 2025-2026 school year at a cost of $75,100.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xxvii. Quote from United Systems for renewal of licensing and support of SonicWall firewall and SMA appliances for the 2025-2026 school year at a cost of $32,762.16, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xxviii. Quote from United Systems for renewal of licensing of Aerohive/Extreme network appliances and wireless access points for the 2025-2026 school year at a cost of $69,156.00 as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xxix. Quote from United Systems for renewal of support of DELL S-Series Switches for the 2025-2026 school year at a cost of $14,941.86, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xxx. Quote from United Systems for renewal of Fortinet Firewall licensing and support services for the 2025-2026 school year at a cost of $60,486.21, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.C.xxxi. Quote from United Systems for renewal of support of DELL PowerEdge R640, R440, and R240 for the 2025-2026 school year at a cost of $2,902.41, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.D. Finance

VI.D.i. Purchase orders (encumbrances) and changes to encumbrances for March 2025

VI.D.ii. Activity Financial Report for March 2025

VI.D.iii. Activity Account Budgets

VI.D.iv. Board to consider and take possible action on the Marketing Services Proposal with Kelly Green for marketing services and support of the Athletics sponsorship packages for the 2025-2026 school year at a cost of $12,000 plus 10% commission on total sponsorship revenue as outlined in the attachment and authorize the Superintendent or designee to execute the Contract

VI.D.v. Quote from Clearwater Enterprises for renewal of natural gas supplier agreement for the 2025-2026 fiscal year at a cost of $0.06/MMBtu above sellers' cost

VI.D.vi. Agreement with Sylogist Ed for accounting software for the period July1, 2025 to June 20, 2026 at a cost of $47,674.30 as outlined in the attachment and authorize the Superintendent or designee to execute the agreement 

VI.E. Human Resources

VI.E.i. Transitions

VII. Communications/Superintendent - Dr. Margaret Coates

VII.A. Board to consider and take possible action on the Contract with Artlist for a Motion Array Content License Agreement for 3 years at a yearly cost of $6,413, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract (Jordan Korphage)

VIII. Teaching and Learning - Mark Officer

VIII.A.  Board to consider and take possible action on the free trial from Acellus Educational Services for the Acellus Gold Advantage Program for the remainder of the 2024-2025 school year at no cost, as outlined in the attachment and authorize he Superintendent or designee to execute the agreement

VIII.B. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #5.09, as outlined in the attachment

IX. Technology - Russell Thornton

IX.A. Board to consider and take possible action on a quote from United Systems, Inc. for the purchase of Aruba Clearpass licensing, VMs, installation and support at a cost of $104,859.41, as outlined in the attachment and authorize the Superintendent or designee to execute the Quote

X. Finance - Phillip Storm

X.A. Board to consider and take possible action on the Treasurer's Report for March 2025

X.B. Board to consider and take possible action on contract and letter of engagement with Patten & Odom CPA's for the audit of the financial statements for the year ended June 30th, 2025 at  a cost of $21,850 as outlined in the attachment and authorize the superintendent or designee to execute the contract

X.C. Board to Consider and Take Possible Action on Temporary Appropriations for 2025-2026

XI. Human Resources - Lisa Johnson

XI.A. Board to consider and take possible action on a resignation agreement between the District and mechanic Timothy Allenbaugh and to authorize the Board President to execute the resignation agreement on behalf of the district

XII. Executive Session

XII.A. Vote to convene into executive session for the purpose of discussing the hiring of one Ator Elementary Principal and one Owasso High School Assistant Principal as authorized by Okla.Stat.Tit.25§307(B)(1).

XII.B. Acknowledge return to Open Session

XII.C. Statement of Executive Session Minutes

XIII. Board to consider and take possible action to hire an individual for Ator Elementary Principal.

XIV. Board to consider and take possible action to hire an individual for Owasso High School Assistant Principal

XV. New Business

XVI. Comments from the Public Regarding Non-Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific non-agenda item received in writing by the board minutes clerk seven (7) days prior to the board meeting date. The total time allotted to comments from the public regarding non-agenda items will not exceed fifteen (15) minutes.

XVI.A. Mr. Doug Hall

XVII. Vote to Adjourn