February 13, 2024 at 6:00 PM - Board of Education Regular Meeting

1. CALL TO ORDER AND ESTABLISH QUORUM

2. FLAG SALUTE

3. Recognition of Pom Academic All-State student-athletes: Emma Autin, Halle Hungerford, and Jessica Swedlow.

4. Recognition of All-State Children's Choir: Harley Simmons and Navy White.

5. Recognition of Swim State Qualifiers: Harper Brown, Tucker Garrison, Lily Berry, Bailey Martin, Carrie Jones, Harper Montgomery, Alaina Clifton, Caleb Nygren, and Ethan Nygren.

6. Recognition of Mrs. Karla White, 5th Grade Science Teacher, by Mrs. Chavez.

7. PRESENTATION OF AUDIT (By Representative from S & B CPAs & Associates, PLLC)

7.a. Discussion and possible action to approve the Audit of the 2022-2023 School Year.

8. CONSENT AGENDA

8.a. Discussion and possible action on the Minutes of the January 9, 2024 Regular Board meeting.

8.b. Discussion and possible action on the Financial Fund Reports.

8.c. Discussion and possible action on the Encumbrances for the General Fund Non Payroll # 668-753 ($80,735.67), General Fund Payroll # 70000-70687 ($12,742,880.49), the Encumbrances for the Building Fund Non Payroll # 13-14 ($9,477.46), the Encumbrances for the Sinking Fund # 1 ($176,000.00). 

8.d. Discussion and possible action on the additions to the following Activity Fund accounts: (1) Class of 2025, (2) Running Through Roadblocks, (3) Hospitality

9. Discussion and possible action to approve the Bethany School District calendars as presented.

10. Discussion and possible action to approve Oklahoma Roofing proposals for new roofs on the following facilities: Administration - $17,367.63, Elementary School - $885,628.08, High School - $839,549.18, Total - $1,742,544.89.

11. Discussion and possible action to remove the Interim Principal designation for Mrs. Chavez, making her the Elementary Principal for the remainder of the 2023-2024 school year.

12. Discussion and possible action to approve a new Certified School Nurse position for the remainder of the 23-24 school year and subsequent school years. 

13. Discussion and possible action to approve a new full-time administrative position of Activities Director beginning in the 2024-2025 school year. 

14. Discussion and possible action to approve paying the following professional memberships for Michael Mondt, Bethany Public Schools Maintenance Director: 1) Project Management Professional (PMP) - #1203992 ($150.00), 2) Certified Educational Facilities Professional (CEFP) - #6121 ($350.00), 3) Associate Business Continuity Planner (ABCP) - #36815 ($175.00) to be paid with General Funds.

15. Discussion and possible action to approve the following contracts/agreements for FY'24: (a) Main Event Contract, (b) Niche Agreement, (c) YMCA Camp Classen contract.

16. Discussion and possible action to approve the following out-of-town/out-of-state/overnight trips: (a) Cross Country coach Zac Coulson to attend the Heartland Distance Summit in Olathe, KS, June 28-29, 2024, to be paid with Cross Country Activity Fund, (b) Business Office Staff, Jenny Jasper, Gretchen Lloyd, Stephenie Kirkpatrick, and DeLana Massey to attend the ASBO Annual Conference in Nashville, TN, September 17-20, 2024, (c) Jenny Jasper, Melissa Tovar, and Stephenie Kirkpatrick to attend the National School Public Relations Association (NSPRA) conference in Seattle, WA, July 13-17, 2024, (d) Karla White and Christina Brown to attend the National Science Teaching Association Conference in Denver, CO, March 20-23, 2024, (e) Robotics Club to attend the FIRST Robotics Green Country Regional in Tulsa, OK, March 6-9, 2024, (d) if qualified, Robotics Club to attend the FIRST Robotics National Competition in Houston, TX, April 16-21, 2024, to be paid from the STEM Activity Fund, (f) High School Baseball Team to travel out of state to play Greenwood High School in Arkansas on March 8-9, 2024, to be paid from the Baseball Activity Fund.

17. STAFF REPORTS

18. EXECUTIVE SESSION: Proposed executive session to discuss and, after returning to open session, to take possible action on Items 19-30.  25 O.S. § 307 (B)(1) and (B)(7)

18.a. Vote to go into Executive Session

18.b. Acknowledge return to open session

18.c. Executive Session Minutes Statement

19. Retirement of Becky Cox, Certified Elementary school teacher.

20. Retirement of Kim Lawson, Certified Elementary school teacher.

21. Resignation of Kristen Bibbs, Certified Nurse, effective February 2, 2024.

22. Resignation of Ian Rundell, Assistant Baseball Coach, effective January 19, 2024.

23. Employment of Amy Engle as Special Education Teacher Assistant.

24. Employment of Darren Willis, Assistant Baseball Coach - 9th Grade.

25. Employment of Aaron Sailer & Evan Brinegar as Assistant HS Track & Field coaches.

26. Employment of Bethany Stayton as Assistant MS Track & Field Coach.

27. Employment of Christina Brown, Cari Douglas, Stacey Marchino, Amy Sailer, and Eric Sailer as chaperones for Bethany High School Sadie Hawkins Dance to be paid $25.00 per hour up to 4 hours each.

28. Employment of Zac Coulson as DJ for Bethany High School Sadie Hawkins Dance to be paid $250.00 with funds from the Senior Class activity fund.

29. Employment of Brayden Escoe as Middle School Indian Education Liaison, to be paid from Title VI funds. 

30. Employment of Cari Douglas to attend the Robotics Trip, March 6-9, 2024, in Tulsa, OK, to be paid $500 from the STEM Activity Fund. 

31. INFORMATION ITEMS

32. BOARD MEMBER COMMENTS

33. SUPERINTENDENT REPORT

34. ADJOURNMENT