September 11, 2023 at 5:30 PM - Regular Meeting Agenda
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1. Call to Order and Recording of Members Present and Absent
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2. Discussion and possible action to appoint a Deputy Board Clerk for the meeting of September 11, 2023
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No Action(s) have been added to this Agenda Item.
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3. Vote to Approve or Not to Approve Minutes of August 14, 2023 Meeting
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Action(s):
No Action(s) have been added to this Agenda Item.
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4. Vote to Approve or Not to Approve Encumbrance Orders:
a. General Fund: P.O. #307-444; #50393-50424 b. Building Fund: P.O. #80-100 c. Child Nutrition Fund: P.O. #16 d. Gifts Fund: P.O. #5-11 e. Activity Fund: P.O. #96-163 f. Athletic Fund: P.O. # 81-149 g. Combined Purpose Bonds Fund 37: P.O. #5-6
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Action(s):
No Action(s) have been added to this Agenda Item.
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5. Treasurer’s Management of Funds and Investment Report
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6. New Business
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7. Bond Project Update
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8. Vote to Approve or Not to Approve the amended contract with MacHill Construction Contract
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No Action(s) have been added to this Agenda Item.
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9. Superintendent’s Report
a. 2023-2024 Enrollment Update b. District News |
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10. Vote to Approve or Not to Approve 2023-2024 Estimate of Needs and Financial Statement of the Fiscal Year 2022-2023
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No Action(s) have been added to this Agenda Item.
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11. Vote to Approve or Not to Approve 2023-2024 General Fund Comprehensive Budget
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No Action(s) have been added to this Agenda Item.
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12. Vote to Approve or Not to Approve the 2023-2024 Schools Purchasing Allocation Resolution
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible board action to revise Ada City Schools Activity Student Drug Testing Policy
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No Action(s) have been added to this Agenda Item.
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14. Vote to Approve or Not to Approve Service Agreement with Weaver Drug Testing Lab
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No Action(s) have been added to this Agenda Item.
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15. Vote to Approve or Not to Approve the Contract Agreement between Ada City Schools and Betsy Chen, BCBA
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No Action(s) have been added to this Agenda Item.
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16. Vote to Adopt or Not to Adopt OSSBA Policies:
a. DEC-R7 - Maternity Leave (Regulations) b. EHBA - Equal Education Opportunities
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Action(s):
No Action(s) have been added to this Agenda Item.
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17. Vote to Approve or Not to Approve Revisions to the following Ada Board of Education policies:
a. BE - Board of Education Meetings and Notification Procedures b. CKC - Safety Drills c. CN-R1 - School Transportation (Regulations) d. DEC-R1 - Sick Leave Certified Personnel (Regulations) e. DECA - Family Medical Leave f. DEFA-R1 - Leave Sharing Program (Regulation) g. EGG - Prohibition of Race and Sex Discrimination in Curriculum and Complaint Process h. FB-E2 - Written Notice to Known parties Regarding Allegations of Sexual Harassment i. FFACDA - Administration of Emergency Opioid Antagonists j. FOD - Suspension of Students k. FOD-R - Suspension of Students (Regulation) l. GBA - Open Records Act
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Action(s):
No Action(s) have been added to this Agenda Item.
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18. Vote to Approve No Revisions to Capacities listed in Ada Board of Education Policy FE - Student Transfers
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Action(s):
No Action(s) have been added to this Agenda Item.
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19. Vote to Approve or Not to Approve Recommended Frequency for Professional Development Training
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Action(s):
No Action(s) have been added to this Agenda Item.
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20. Vote to Approve or Not to Approve the 2023-2024 Alternative Education Plan
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No Action(s) have been added to this Agenda Item.
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21. Vote to Approve or Not to Approve the 2023-2024 Internal Activities Review Committees and the Criteria and Standards for Deviation from Activity Absence Ten Day Rule as Listed on the attached schedule
Action(s):
No Action(s) have been added to this Agenda Item.
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22. Vote to Approve or Not to Approve the 2023-2024 TLE Evaluators as listed on the attached schedule.
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No Action(s) have been added to this Agenda Item.
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23. Vote to Approve or Not to Approve Entry Year Teachers Mentors as listed on the attached schedule
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Action(s):
No Action(s) have been added to this Agenda Item.
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24. Vote to Approve or Not to Approve the G.A.T.E. Advisory Committee as listed on the attached schedule
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Action(s):
No Action(s) have been added to this Agenda Item.
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25. Discussion and possible board action to pass a board resolution to transfer funds as listed below in accordance with 70 O.S. Section 5-129:
a. Transfer $2,000.00 from Project 953, Class of 2024, to Project 951, Class of 2025 b. Transfer $651.18 from Project 950, Class of 2023, to Project 915, Channel One c. Transfer $651.17 from Project 950, Class of 2023, to Project 920, Ruff Riders
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No Action(s) have been added to this Agenda Item.
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26. Vote to Approve or Not to Approve Activity Fund Fundraisers as outlined on attachment
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No Action(s) have been added to this Agenda Item.
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27. Vote to Approve or Not to Approve Surplus Items as listed on attachments
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No Action(s) have been added to this Agenda Item.
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28. Discussion of Strategic Plan:
a. Academics and Instruction i. Return to Learn Plan 2.0 ii. ARP Use of Funds iii. Truancy Court b. Character and Culture c. Budget and Finance i. Bond Issue Update |
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29. Vote to Approve or Not to Approve Workshop Requests as listed on attached schedule
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Action(s):
No Action(s) have been added to this Agenda Item.
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30. Vote to Accept or Not to Accept FY2023 Revenue:
a. District Contract - Sprint - $600.00 b. Local Sources of Revenue 1. Ad Valorem Previous Years - $28,294.68 2. County 4 Mill Ad Valorem - $3,223.32 3. County Apport. (Mortgage Tax) - $13,206.36 c. State Sources of Revenue 1. Gross Production Tax - $18,390.75 2. Motor Vehicle Collections - $97,866.26 3. Rural Electric Coop Tax - $1,238.83 4. State School Land Earnings - $24,924.21 5. Vehicle Tax Stamps - $314.48 6. Foundation & Salary Incentive - $1,223,892.68 7. Flexible Benefits - $203,108.52 8. State Textbooks - $169,645.01 d. Federal Funds 1. Gear Up - $83,234.38 |
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31. Comments by Board Members
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32. Vote to Convene or Not to Convene to Executive Session to conduct the ongoing evaluation of the Superintendent; for the discussion of hiring eight (8) originally hired as Non-Certified Instructional Specialists now as Certified Teachers; one (1) Occupational Therapy Assistant; one (1) Speech Therapist; four (4) part-time School Resource Officers; five (5) special ed paraprofessionals; one (1) teacher assistant; one (1) bus monitor; one (1) maintenance employee; one (1) part-time maintenance employee; and one (1) AHS custodian; and to accept the resignations of Shannon Kirby and Sean Burgess 25 O.S.Section 307(B)(1)
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Action(s):
No Action(s) have been added to this Agenda Item.
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33. Acknowledge Return to Open Session
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34. Statement of Executive Session Proceedings
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35. Action Items:
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35.a. Vote to Hire or Not to Hire Personnel as listed on attachment. 25 O.S. Section 307(B)(2)
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No Action(s) have been added to this Agenda Item.
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35.b. Vote to Accept or Not to Accept the Resignations of Shannon Kirby and Sean Burgess 25 O.S. Section 307(B)(1)
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No Action(s) have been added to this Agenda Item.
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36. Vote to Adjourn
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No Action(s) have been added to this Agenda Item.
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