Public Meeting Minutes: August 5, 2019 at 6:00 PM - Board of Education Regular Meeting

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August 5, 2019 at 6:00 PM - Board of Education Regular Meeting Minutes

August 5, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute.  Pastor Gene Newberry of the South Yukon Church of Christ will provide the invocation.
Speaker(s):  Mr. Leonard Wells
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
3. Convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the applicants for the open School Board Member seat.
Discussion:  At 6:06pm the board entered into executive session to review the applications and interview applicants.
3.A. Acknowledge the board has returned from executive session.  Executive session mintues' compliance announcement.
Discussion:  The board returned at 7:12pm.  
3.B. Discussion and possible action concerning applicants for the open School Board Member seat.
Action(s):
I move we appoint Chris Cunningham as the new board member in the vacant seat. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
4. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Discussion:  Dr. Simeroth is in Colorado Springs, CO, attending the basic training graduation of his son a recent Yukon PS graduate.
4.A. Beginning of a 30-day public comment and review of the changes to policy FL-R  Compliance with FERPA with the intent of a second reading and board action during the September 9, 2019, regular board meeting.
Rationale:  The full policy can be found by clicking on the link:
https://sites.google.com/a/yukonps.com/policy/
5. Board Member Communications and Announcements
5.A. Individual Board Member Comments
Discussion:  Mr. Cunningham: Thank you, I am happy to be here and look forward to serving.
Mrs. Cannon:  Terri, thank you for your interest, for applying, and for being here tonight.  I’d like to recognize Diana Lebsack and Lance Haggard who are now in their new positions as executive directors.  I am excited for future performance, please with performance to date.
Mr. Behymer:  No comment.
Mr. Wells:  Thank your Terri for applying and your interest.  We have a big calendar and a big new year starting.  
5.B. Upcoming Meetings/ Events
AUGUST:
8/6 - New Teacher Luncheon
8/12 - The Breakfast
8/15 - First Day of School
8/22-25 - Education Leadership Conference, OSSBA/CCOSA - Cox Convention Center
SEPTEMBER:
9/6 - Legislative Breakfast - 100 S Ranchwood, 7am
9/24 - OSSBA Region 10 Meeting - Redlands Community College, El Reno 5:30-8:30pm
 
Speaker(s):  Mr. Leonard Wells
6. Communications - Request from patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda. 
Discussion:  There are no requests.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve Consent Docket as presented with a correction to the date of the July board meeting. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
8.A. Regular Meeting Minutes of the July 2, 2019, Regular Board Meeting as attached or with modifications listed in "Discussion". 
Attachments:
8.B. Surplus items from YFAC.
Attachments:
8.C. Out of state travel request from T. Pipkin, YHS Drama teacher to accompany 7 students to compete at the National Invitational tournament September 6 and 7, in Grapevine, TX.
Rationale:  Cost analysis:  A high school activity fund is covering $1,000 for a district vehicle and a hotel room.
Attachments:
8.D. Out of state travel request form Dr. Simeroth for travel to SanDiego, CA, to attend the AASA National Superintendent Certification course, February 9, through 15, 2020.
Rationale:  Cost analysis:  The general fund will cover expenses including registration, air fare, lodging, and per diem not to exceed $3,500.00.
Attachments:
8.E. Sanctioning applications for YPS parent and booster clubs.
Attachments:
8.F. Surplus softball jerseys to be sold or given away.
Rationale:  There are 75 nine to thirteen year-old softball jerseys to be determined as surplus.
 
9. New Business:  This business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonable forseen prior to the time of posting this agenda.
Discussion:  There is no new business.
10. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Action(s):
I move to convene in executive session to discuss personnel docket Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 7:22pm 
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Discussion: 

Mr. Leonard Wells announced the board entered into executive session to discuss the personnel docket at : p.m.  No action was taken by the board of education.  The board returned to open session at 8:06pm

10.C. Approval of Personnel Items as listed.
Attachments:
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
11. Adjournment
Action(s):
I move we adjourn Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Time. 8:06pm
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