October 14, 2024 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:
President Melinda Ryan called the meeting to order at 6 pm. Asst Superintendent Johnny Bilby led the Pledge of Allegiance.
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Formal Adoption of the Agenda
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Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of Meeting Minutes.
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9.10.2024 Regular BOE Meeting Minutes
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9.30.2024 Special BOE Meeting Minutes
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Approval of the 2024-25 General Fund Purchase Order encumbrance numbers 327 through 451.
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Approval of the 2024-25 Building Fund Purchase Order encumbrance numbers 96 through 109.
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Approval of the 2024-25 Child Nutrition Fund Purchase Order encumbrance numbers 56 through 60.
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Re-approval of the 2024-25 Child Nutrition Purchase Order Encumbrance number 52 for an increase.
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Approval of the 2024-25 Fund 04 Lease Revenue Purchase Order Encumbrance numbers 14 through 16.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the monthly financial report for the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2025 BOE Calendar Schedule
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Approval of 2024-25 Residency Committee.
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Approval of the 2024 October Capacity Numbers.
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Approval of the 2024-25 Education Agreement between Creoks Mental Health Services and Sapulpa Public Schools.
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Approval of Mendi Estes as Deputy Board Clerk for Independent School District Number 33, Sapulpa Board of Education
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Approval of a generous donation of $500 from Arvest Bank to JHE Teacher Tiffany Walker for classroom needs.
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Approval of a generous donation of $500 from Ardagh for the Sapulpa FFA Welders Rodeo.
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Approval of a generous donation of $1000 from an anonymous donor for the Sapulpa FFA Welders Rodeo.
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Declaration of Surplus
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Freedom Media Center-List of Books
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Track-Old Vault Poles
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Approval of Out of State Activity Trips
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JROTC-Colorado Springs, CO
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SHS Choir-Orlando, FL
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Liberty STEM-Saco, Maine
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Freedom D.C. Group-Washington D.C./Virginia
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information and Discussion Items
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Superintendent Comments
Discussion:
Superintendent Armstrong thanked everyone for coming, then introduced the Pathways Coordinators, who would speak later in this section on the Arts piece of the program. He reported that Fall Break is this week starting Wednesday. Fall sports are going well. Softball has wrapped up with a great season. VB is in Claremore tonight starting their Regionals.
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Bond Update
Discussion:
HS Project will start to see fences going up around the campus in different areas in preparation for work to begin in January.
The Westside Baseball & Softball Complex continues to stay on track due to the cooperating weather. Still looking to have the 2025 Baseball Season there. |
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Pathways Update
Discussion:
Dr. Mindy Englett was excited to report how well the Internship piece of the Pathways program is going. They are currently looking for more opportunities in the community to partner with SPS students. She introduced the two Arts Pathways Coordinators, Whitney Yokum and Megan Cagle.
Whitney Yokum reported that they are working from the already existing legacy of the SPS Performing Arts. She is excited about the addition of the PAC and how it will allow the programs to grow so much more. Getting out in the community, bringing in different speakers, and touring other facilities will allow for real-life experience to prepare for future careers. Megan Cagle spoke about the already existing foundation of visual arts and how she and her team hope to continue to build it from the elementary age through to high school. Adding upper-level classes to high school and possibly one other teacher to the elementary team would allow more hands-on opportunities. |
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Policy 955 Review
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Action Items
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New Business - items not known or foreseen when the agenda was posted.
Discussion:
None
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Sapulpa Public School Board will consider Bids Collected for Amendment #4 for the Westside Baseball & Softball Sports Complex, which is a part of the Sapulpa Public Schools’s 2023 Bond Issue. The Board will hear presentations by the SPS Construction Team, review and discuss all possible options, and take any legal action available, including but not limited to, accepting, rejecting, awarding of a contract and/or issuance of a "Letter of Intent" or "Amendment" to award a contract on any or all bids and alternates received.
Discussion, motion, and vote on a motion to approve/disapprove of awarding Bid Packages: #4A Masonry and #12A Fixed Aluminum Bleachers.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove Perpetual Easement Agreement with the City of Sapulpa for a proposed Traffic Signal and Sidewalk:Dewey Avenue and Mission Street.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the 2024-25 Operating Budget as presented.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the signed Creek County Clerk copy of the 2024-25 EON as presented.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President Melinda Ryan acknowledged the Boards return to Open Session at 6:56 pm.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 6:44 pm to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 6:56 pm. Present in the Executive Session were Steve McCormick, Larry Hoover, Wayne Richards, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove Employing Personnel as per Attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Shawna Casper, effective September 30, 2024, through January 14, 2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Sarah Veach, effective November 13, 2024, through February 06, 2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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