July 17, 2024 at 12:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
| Minutes | |
|---|---|
|
Call the Meeting to Order and Pledge of Allegiance to the American Flag.
Discussion:
President Larry Hoover called the meeting to order at 12 pm. Asst. Superintendent Johnny Bilby led the Pledge of Allegiance.
|
|
|
Reorganization of the Board of Education.
|
|
|
Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Board President.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the First Vice President.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Second Vice President.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
Formal Adoption of the Agenda
|
|
|
Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
Consent Agenda
|
|
|
Approval of the Board Meeting Minutes.
|
|
|
6.10.2024 BOE Meeting Minutes
|
|
|
6.25.2024-BOE Meeting Minutes-Special-New Policies
|
|
|
Approval of the 2023-24 General Fund Purchase Order Encumbrance numbers 1066 through 1091.
|
|
|
Approval of the 2023-24 Building Fund Purchase Order Encumbrance numbers 244 through .
|
|
|
Approval of the 2023-24 Lease Revenue Fund 4 Purchase Order Encumbrance numbers 10 through 14.
|
|
|
Approval of the 2024-25 General Fund Purchase Order Encumbrance numbers 1 through 128.
|
|
|
Approval of 2024-25 Building Fund Purchase Order Encumbrance numbers 1 through 50.
|
|
|
Approval of 2024-25 Child Nutrition Fund Purchase Order Encumbrance number 1 through 37.
|
|
|
Approval of 2024-25 Bond Fund 31 Purchase Order Encumbrance number 1.
|
|
|
Approval of the monthly financial reports of the School Activity Funds account.
|
|
|
Approval of the monthly financial report for the SPS Endowed Scholarship Accounts, Fund 81.
|
|
|
Approval of the Treasurer's Report on the status of Funds and Investments.
|
|
|
Approval of the 2024-25 renewal of the CCOSA District Level Services Program.
|
|
|
Approval of the 2024-25 renewal of the Tulsa Community College (TCC) MOU for Dual Credit Programs.
|
|
|
Approval of the 2024-25 renewal of the MOU with the Native American Coalition of Tulsa Head Start (NACT).
|
|
|
Approval of the 2024-25 renewal of the Special Services Cooperative Agreement with the Native American Coalition of Tulsa Head Start Program (NACT).
|
|
|
Approval of 2024-25 renewal of the Daybreak Family Services Letter of Agreement with Sapulpa Public Schools.
|
|
|
Approval of 2024-25 renewal of Youth Services of Creek County MOA with Sapulpa Public Schools.
|
|
|
Approval of Digital Teaching and Learning professional development for certified teachers every year.
|
|
|
Approval of Workplace Safety Training in Schools professional development for 7th-12th Grade Teachers for year 1, then every 3rd year.
|
|
|
Approval of Family and Community Engagement professional development for year 1, then every 3rd year.
|
|
|
Approval of the 2024-25 legal contract with Lindsay Biggs for Occupational Therapy Services.
|
|
|
Approval of designating American Heritage Bank as the depository bank for Sapulpa Public Schools appropriated funds and Activity Accounts with First United Bank.
|
|
|
Approval for the renewal of the lease-purchase for Collins Stadium Video Board is $225,287.59 by American Heritage Bank for the fiscal year ending on June 30, 2024.
|
|
|
Approval for the renewal of the lease-purchase for Soccer Field Turf is $431,249.04 by American Heritage Bank for the fiscal year ending on June 30, 2024.
|
|
|
Approval for the renewal of the lease-purchase for Chieftain Center Video Board is $190,929.88 by American Heritage Bank, for the fiscal year ending on June 30, 2024.
|
|
|
Approval of 2023-24 Tiger Inc. Natural Gas Purchase Agreement with Sapulpa Public Schools.
|
|
|
Approval of the 2024-25 YURVIEW Television Agreement for the Sand Springs Football game.
|
|
|
Approval to renew the 2024-25 SchoolMessenger Notification Systems quotes.
|
|
|
Approval of the 2024-25 Homecoming Dance contract between WayPoint Lounge and SPS.
|
|
|
Approval of the 2024-25 Electric Service Will Serve Agreement between OG&E and Sapulpa Public Schools.
|
|
|
Approval of the 2024-25 Child Nutrition Paid Meal Price Increase as per attachment.
|
|
|
Approval of the following as Sanctioned Clubs of Sapulpa Public Schools:
|
|
|
FFA
|
|
|
HPE TAPS
|
|
|
Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
Hearing from the Public
Discussion:
None
|
|
|
Information & Discussion Items
|
|
|
Superintendent Comments
Discussion:
Superintendent Armstrong opened his comments with back-to-school dates: Students return on 8.15.2024, New Teachers on 8.05.2024, Teachers on 8.08.2024, and a Welcome Back Assembly set for 8.09.24 for all staff. The District is working to replace employees who have left. In a better position this school year than the last. Transportation Funds from the 2023 Bond are available and vehicles should arrive in September with buses to follow. Pathways are moving right along with more and more companies interested in being a part of the program. 3 Pathways have been created; Business/Entrepreneurship, Engineering, Performing/Visual Arts. The team looks to add more pathways this year.
|
|
|
Action Items
|
|
|
New Business - items not known or foreseen when agenda was posted
Discussion:
None
|
|
|
Discussion, motion, and vote on a motion to approve/disapprove the Nabholz Construction GMP Amendment #1 for the Sapulpa High School project, Bond 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
Sapulpa Public School Board will consider Bids Collected for Phase 3 – Building and Remaining Site Items for the Westside Baseball & Softball Sports Complex, which are a part of Sapulpa Public Schools’s 2023 Bond Issue. The Board will hear presentations by the SPS Construction Team, review and discuss all possible options, and take any legal action available, including but not limited to, accepting, rejecting, awarding of a contract and/or issuance of a “Letter of
Intent” or “Amendment” to award a contract on any or all bids and alternates received. Discussion, motion, and vote on a motion to approve/disapprove of awarding Bid Packages: 3A Concrete, 5A Structural, 6A Millwork, 8A Hollow Metal, 8B Coiling Door and Overhead Doors, 8C Finish Hardware, Door and Hardware Installation, 8D Glass and Glazing, 9A Framing and Drywall, 9B Floor Covering, 9C Athletic Flooring, 9D Painting, 10B Toilet Partitions, Accessories, and Other Specialties, 13A Metal Building, 21A Fire Suppression, 22A Plumbing, 23A HVAC, 26A Electrical, 31A Finish Grading, 32A Asphalt Paving, AND to reject and possibly re-bid packages: 4A Masonry, 7B Roofing, 10C Metal Lockers, 10E Metal Canopy, 11A Batting Cages and Netting, 32B Fencing.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
Vote to approve/disapprove Superintendent Rob Armstrong and his designee as Purchasing Agent for Sapulpa Independent School District, Authorized Representative for all Federal programs including E-Rate and Child Nutrition, and Designated Custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for the 2024-25 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
Discussion of Student Handbooks as a first read.
|
|
|
Sapulpa High School
|
|
|
Bartlett Academy
|
|
|
Sapulpa Jr. High School
|
|
|
Sapulpa Middle School
|
|
|
Sapulpa Elementary Schools
|
|
|
Virtual--Elementary
|
|
|
Virtual--Secondary
|
|
|
Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
|
|
|
Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
To acknowledge the Board has returned to Open Session.
Discussion:
President Melinda Ryan acknowledged the Boards return to Open Session at 12:44 pm.
|
|
|
Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 12:23 pm to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 12:44 pm. Present in Executive Session were Larry Hoover, Wayne RIchards, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. |
|
|
Personnel
|
|
|
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
|