March 6, 2023 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:
Vice President Larry Hoover called the meeting to order at 6 pm. The principal of Holmes Park Elementary, Roger Johnson, was asked to lead the Pledge of Allegiance. Recognition of our Teachers of the Year followed.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of the BOE Meeting Minutes.
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2.17.2023-BOE Meeting Minutes-Special
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2.28.2023-BOE Meeting Minutes-Special-Bond 2023
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Approval of the 2022-23 General Fund Purchase Order Encumbrance numbers 815 through 909.
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Approval of the 2022-23 Building Fund Purchase Order Encumbrance numbers 205 through 215.
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Approval of 2022-23 Child Nutrition Fund Purchase Order Encumbrance numbers 60 through 64.
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Approval of 2022-23 Bond Fund 31 Purchase Order encumbrance numbers 4 and 5.
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Approval of 2022-23 Bond Fund 32 Purchase Order Encumbrance numbers 21 and 22.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2023-24 Yearbook Contracts for Sapulpa Public Schools:
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Sapulpa High School--Herff Jones
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Sapulpa Jr. High--Herff Jones
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Sapulpa Middle School--Walsworth
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Freedom Elementary--Herff Jones
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Holmes Park Elementary--Jostens
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Jefferson Heights Elementary-Ruth Kelly Studio
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Liberty Elementary Stem Academy-Jostens
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Approval of the 2022-23 Audit Contract and Engagement Letter with Bledsoe, Hewett & Gullekson.
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Approval of Municipal Accounting System (MAS) Software Service Agreement for the 2023-24 school year.
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Approval of the 2023-24 Lincoln Christian Winter Classic Contract for Girls Varsity Basketball.
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Approval of the 2023 Bishop Kelley Invitational Contract for Boys Varsity Basketball.
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Declaration of Surplus
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Freedom Elementary--Library Books
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Approval of Out-of-State Activity Request as per attachment.
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Track and CC--Chanute, KS
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
Drama Class-March is National Theatre in Our Schools Month. They wanted to give thanks for the continued support of the fine arts in Sapulpa Public Schools. They just finished their production of Cinderella this past weekend and it was a huge success.
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Information and Discussion Items
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New Electronic Records, Contracting and Signatures Policy 131, first read
Discussion:
Indian Ed Director, Kayla Chupco, introduced this new policy. It is needed for the authenticity of parent signatures for online forms and will need to be in place if an audit should be called.
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2023 Bond Update
Discussion:
Hours and hours have been spent coming up with and changing the very best projects within the boundaries allotted for Bond 2023. Fall looks to be the goal to call for a vote.
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Action Items
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New Business - items not known or foreseen when agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove the Student Mental Health Protocol, second read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the District (School Year) Calendar 2023-24.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove a Financial Advisory Services Agreement with BOK Financial Securities, Inc.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove an Architectural Services Agreement and Addendum with Reed Architecture & Interiors.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel as listed, to conduct the ongoing evaluation of the Superintendent, and to discuss whether or not to accept the resignation of Scott Maxville as authorized by 25 O.S. Section 307(B)(1)&(7) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session
Discussion:
Vice President Larry Hoover acknowledged the Board's return to Open Session at 6:42 pm
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Statement of Executive Session Minutes
Discussion:
The Board of Education went into Executive Session at 6:23 pm to discuss Personnel as listed, to conduct the ongoing evaluation of the Superintendent, and to discuss whether or not to accept the resignation of Scott Maxville, as authorized by 25 O.S. 307 B(1)&(7) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 6:42 pm. Present in Executive Session were Steve McCormick, Melinda Ryan, Larry Hoover, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Larry Crocker, effective November 07, 2022, through February 17, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove authorizing Larry Crocker to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Christina Clanton, effective February 21, 2023, through May 16, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove authorizing Christina Clanton to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Denise Hewitt, effective March 20, 2023, through June 5, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept/reject the resignation agreement with Scott Maxville and authorize the Board President and Board Clerk to execute the resignation agreement.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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