March 7, 2022 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:
The meeting was called to order at 6 pm by President Steve McCormick. Assistant Superintendent Johnny Bilby led the Pledge of Allegiance. High School Principal, Seth Shibley then introduced Sapulpa's 2 Merit Scholarship Finalists, Ruby Fargo, and Alexa Farris. Congrats were given to these seniors on their exceptional scholastic achievements.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of the Meeting Minutes for 2.14.22 Regular Meeting.
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Approval of 2021-22 General Fund Purchase Order Encumbrance numbers 714 through 790.
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Reapproval of 2021-22 General Fund Purchase Order number 27.
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Approval of 2021-22 Building Fund Purchase Order Encumbrance numbers 165 through 178.
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Reapproval of 2021-22 Building Fund Purchase Order number 111.
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Approval of 2021-22 Child Nutrition Fund Purchase Order Encumbrance number 74.
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Approval of 2021-22 Bond Fund 31 Purchase Order encumbrance numbers 15 through 18.
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Approval of 2021-22 Bond Fund 32 Purchase Order Encumbrance numbers 45 through 48.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2022-23 Yearbook Contracts for Sapulpa Public Schools:
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Sapulpa High School--Herff Jones
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Sapulpa Jr. High--Herff Jones
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Sapulpa Middle School--Walsworth
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Freedom Elementary--Herff Jones
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Holmes Park Elementary--Jostens
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Jefferson Heights Elementary-Ruth Kelly Studio
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Liberty Elementary Stem Academy-Jostens
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Approval of Municipal Accounting System (MAS) Software Sevice Agreement for the 2022-23 school year.
Discussion:
Board Member Melinda Ryan asked about the MAS contract and would like for a couple of items to be looked into further before approval.
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Approval of 2022-23 VYPE Agreement with Sapulpa Athletics Department.
Discussion:
There is a fee that should not be on the attached contract. Athletic Director Michael Rose will be looking into that fee removal and ready for the next BOE Meeting in April.
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Approval of the 2021-22 Audit Contract and Engagement Letter with Bledsoe, Hewett & Gullekson.
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Approval of 2021-22 Powerschool-Nutrakids Quote.
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information and Discussion Items
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Superintendent Comments
Discussion:
Superintendent Armstrong reported that winter sports are wrapping up but not before the Varsity Girls Basketball team competes for State. They will start defending their title on Thursday in Norman against MacArthur. Spring sports are kicking off. The Varsity Baseball team will be headed to Texas over the Spring Break, which also means that there are only 7 weeks until Prom and 10 weeks until graduation. The school year is moving right along.
He also shared that the RansomWare recovery is still ongoing. Making a lot of gains and learning more ways to prevent any future attacks. Mr. Armstrong is very proud of the IT Dept and other teams brought in to help for the progress being made. |
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Action Items
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New Business - items not known or foreseen when agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove the District (School Year) Calendar 2022-23.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel listed and to conduct an ongoing evaluation of the Superintendent as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session
Discussion:
President McCormick acknowledged the Board's return to Open Session at 6:47 pm.
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Statement of Executive Session Minutes
Discussion:
The Board of Education went into Executive Session at 6:21 pm to discuss personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 301(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 6:47 pm. Present in the Executive Session were Sarah Havenstrite, Melinda Ryan, Larry Hoover, Wayne Richards, Steve McCormick, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Jennifer Gardella effective March 15, 2022, through June 07, 2022.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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