January 14, 2025 at 5:30 PM - Regular Meeting of the Board of Education
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1. Call to Order
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2. Roll Call and Determination of Quorum
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3. Public Expressions
Rationale:
The public may comment only on any item appearing on this agenda, subject to the following restrictions: statements to the Board of Education by members of the public are limited to no more than three (3) minutes for each speaker unless altered by the presiding officer, with the approval of the board and, collectively, no more than 15 minutes are allowed for public expressions unless permitted by a majority vote of the board.
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4. Moment of Silence, Pledge of Allegiance – Mission
Discussion:
Carrie Wilburn, Director of Finance, called the moment of silence, followed by leading the assembly in the Pledge of Allegiance. Ms. Wilburn shared why she chose Metro Tech and recited the Mission Statement -" Metro Technology Centers prepares people for successful employment and life in a global society."
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5. Superintendent's Report
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5.A. District Update by Mr. Aaron Collins, Superintendent/CEO
Discussion:
In honor of school Board Recognition Month, Mr. Collins expressed his deep gratitude to the Board of Education for their hard work in ensuring the success of the district, students, and community. He also mentioned there is a token of appreciation on the desk for their invaluable contributions to our district.
Mr. Collins welcomed everyone at the first board meeting in 2025 and extended warm wishes for a happy New Year. He explained the communication process for weather-related announcements, stating that emails are sent out by 5:30 AM and board members are informed via text messages. He also mentioned that the MetroTech team recently underwent leadership training, focusing on breaking down silos, empowering students, the community, and infrastructure. He acknowledged the efforts of managers, supervisors, and directors, and thanked everyone for their support. |
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5.B. Presentations/Recognitions
1. Michael Branch, Site Director, Aviation Campus 2. Reinaldo Diaz, Director, Adult & Career Development, Downtown Campus
Discussion:
Michael Branch, Site Director, Aviation Campus
Mr. Branch introduced Victoria Condulle, an outstanding student in the power plant program. She began her aviation journey at 15, earning her pilot's license at 18. She needed skills to build an aircraft, which led her to Metro Technology Centers. She praised her teachers and expressed a desire to return as an instructor one day. Mr. Perry asked about her birthplace, and Dr. Toure mentioned how many months you are in? She has 13 months left to complete her program. Ms. McKinney suggested attracting more female students, while Ms. Campos congratulated Victoria and encouraged her to share more of her story. Mr. Reinaldo Diaz, Director, Adult & Career Development, Downtown Campus, Mr. Diaz introduced Andrea Sherman-Sanchez, who embodies the spirit of Metro Tech. As a coordinator in workforce development, she began her journey at Metro Tech in 2015 as a phlebotomy student. She shared her inspiring story of how she transitioned from a student to an employee, showcasing her passion and dedication to her work. Dr. Toure praised her story, noting its inspiration. Mr. Collins recounted how he met Ms. Sherman-Sanchez. Ms. Campos inquired about her current academic pursuits, and Ms. Sherman-Sanchez replied that she is studying organizational leadership at Langston University. Everyone expressed gratitude for her sharing her story, with Ms. McKinney highlighting that Ms. Sherman-Sanchez exemplifies the purpose of their organization's existence. |
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5.C. Financial
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5.C.1. Treasurer's Report for the month of December 2024 - Bruce Campbell, District Treasurer
Discussion:
Bruce Campbell, District Treasurer, provided an update on the financial status of Metro Technology Centers (MTC). Mr. Collins inquired about clarifying the percentage of collections. Mr. Campbell assured that the financial situation would be back on track by January 15. Mr. Perry asked about the status of funds, and Mr. Campbell explained that one portion was received in December and the other in early January. Ms. Campos expressed her appreciation for Mr. Campbell's diligence in managing the finances.
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5.D. Dates of Upcoming Events [Administration]
1. Martin Luther King Day (Offices Closed); Monday, January 20, 2025 2. South Oklahoma City Chamber Annual Banquet: Thursday, January 30; 6:30 p.m.- 9:30 p.m.; National Cowboy & Western Heritage Museum, 1700 Northeast 63rd St, Oklahoma City 3. February Regular Board Meeting; Tuesday, February 11; 5:30 p.m.; Room K, District Center; 1900 Springlake Drive, Oklahoma City |
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5.E. Board Member Reports
Discussion:
Finance Report - Mr. Perry recommended that the proposed amendment to the budget be accepted. Additionally, Ms. Campos wished to inform everyone about upcoming events, including the Martin Luther King Jr. Day celebrations and the groundbreaking ceremony for Plaza Calle Dos Cinco, scheduled for tomorrow. She kindly invites all who are able to attend these events.
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6. Motion, discussion and possible vote to approve or disapprove the Minutes of the November 12, 2024, Regular Board Meeting. October 1, 2024, and November 19, 2024. Special Board Meeting, and December 10, 2024, Regular Board Meeting. [Administration]
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
A. Transfer of funds, in the amount of $63,406.07 from the Activity Fund to the General Fund account for the month of December 2024.[Business & Finance] B. Establish an Activity Fund for the Operations Department energy efficiency program. Proceeds will be used to celebrate and incentivize employees and students to utilize best practices in saving energy. [Operation] C. Establish an Activity Fund for the Black History Committee to support the Black History Month celebrations. Proceeds from vendor registrations during the event will be designated to cover essential expenses, including food, door prizes, and various activities planned throughout the month. [Business & Finance]
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
A. Adoption of the FY2024-2025 Amendment No. 2 to the District Budget, in accordance with the School District Budget Act.[Business & Finance] B. Acceptance of donation of a 2004 Ford Explorer XLT. (VIN: 1FMDU63K14ZA07476) to the South Bryant Automotive Collision Program.[Instruction] C. Memorandum of Understanding between Metro Technology Centers and Oklahoma One-Call System Inc. (OKIE811) for a mutual agreement to advance public awareness, training, and education on underground utility safety and damage prevention. The term of the MOU is effective from the date of signing through the duration of one year. [Student Affairs & Workforce Development] D. Memorandum of Understanding between Metro Technology Centers and Sooner Job Challenge. The MOU outlines the agreement to provide open enrollment, short-term programs to support the mission of Oklahoma National Guard and work force readiness initiatives. This agreement is effective November 12, 2024 to June 30, 2025. [Student Affairs & Workforce Development] E. Acceptance of State and Local Cybersecurity Grants from the Oklahoma Office of Homeland Security totaling $308,880.00. Funds will be used to strengthen cybersecurity practices by funding the cost of endpoint monitoring and protection, and managing security awareness training.[Operations]
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
Action(s):
No Action(s) have been added to this Agenda Item.
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9.A. Employment of the persons listed below:
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9.A.1. Probationary
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9.A.2. Regular Full-Time (employees completing probationary employment):
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9.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division:[Attached]
Attachments:
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9.B. Release/Resignation/Retirement of:
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10. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
Action(s):
No Action(s) have been added to this Agenda Item.
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10.A. FY2024 Encumbrances PO#2502693 - PO#2502870 (see the attachment for full list of the encumbrances). [Business & Finance]
General Fund $ 158,872.35
Building Fund $ 146,882.11 Bond Fund $ 229,777.79 Register Total $ 535,532.25
Attachments:
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10.B. Encumbrance to Malcolm Baldrige National Quality Award, in the amount of $30,000.00, for Dr. Kayleen Wichert, Senior Director, Instructional Quality and Workforce Engagement, to participate in the Baldridge Executive Fellows Program. The program prepares senior executives for impactful leadership and helps them emerge with a broader perspective on how to achieve performance excellence for their own organizations, stimulate innovation, and build the knowledge and capabilities necessary for organizational sustainability. [Administration]
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10.C. Encumbrance of $62,459.84 to Bridgefield Casualty Insurance Company for Workers Comp Policy Audit correction.[Purchasing & Encumbrance Items]
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10.D. Encumbrance to Powerschool to cover annual renewal of our student information system for $28,005.82.[Purchasing & Encumbrance Items]
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10.E. Encumbrance to conduct and cover a comprehensive IT network audit and risk management to Joultech Soultions for $39,500 to develop a baseline for our infrastructure security posture.[Purchasing & Encumbrance Items]
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11. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
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12. Adjournment
Discussion:
Action(s):
No Action(s) have been added to this Agenda Item.
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