October 15, 2024 at 5:30 PM - Regular Meeting of the Board of Education
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1. Call to Order
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2. Roll Call and Determination of Quorum
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3. Moment of Silence, Pledge of Allegiance – Mission
Discussion:
Jessica Martinez-Brooks, the Senior Director of Strategic Communications and Engagement, has been with Metro Technology Centers for about three years. I have spent my entire professional career helping students achieve their goals. I was the first person in my family to graduate from college. My passion has always been to help others find their path and earn their degrees and certifications. It's been my passion because education has been the driving force in my life. So, that being said, I really truly believe in the mission of Metro Tech, which is that Metro Tech prepares people for successful employment and life in a global society.
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4. Public Expressions
Rationale:
The public may comment only on any item appearing on this agenda, subject to the following restrictions: statements to the Board of Education by members of the public are limited to no more than three (3) minutes for each speaker unless altered by the presiding officer, with the approval of the board and, collectively, no more than 15 minutes are allowed for public expressions unless permitted by a majority vote of the board.
Discussion:
No Public Expressions
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5. Superintendent's Report
Discussion:
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5.A. District Update by Mr. Aaron Collins, Superintendent/CEO
Discussion:
Superintendent Collins expressed his gratitude to all attendees, especially those on a 12-month contract during the fall break. He noted that the spotlight presentation was postponed until next month. He highlighted his attendance at the NCLA conference, focusing on Career and Technical Education (CTE) and updated the board on preparations for next year's accreditation and the Vision 2025 strategic plan. Mr. Collins announced that construction on the new building was on schedule and encouraged reading a press release about Oklahoma CareerTech's economic impact on workforce development.
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5.B. Financial
Discussion:
Ms. Carrie Wilburn presented the Treasurer’s report revealing the district's healthy financial status with sufficient investments to manage cash flows until ad valorem deposits are received. She noted the recent lowering of interest rates and higher interest earnings on investments compared to previous years.
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5.B.1. Treasurer's Report for the month of September 2024 - Bruce Campbell, District Treasurer
Discussion:
The District boasts a solid financial standing, supported by strong investment performance. The recent federal interest rate changes are influencing our new investment strategies, prompting us to adapt for optimal returns. We have identified and corrected a typographical error in the cash flow statement, ensuring accuracy in our financial reporting.
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5.C. Dates of Upcoming Events [Administration]
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5.D. Board Member Reports
Discussion:
Dr. Toure invited questions before moving onto upcoming events, Mr. Collins shared information on the upcoming events, including a special board meeting on October 31st and a regular board meeting on November 12th. He encouraged participation in the Vision 2024 conference where Dr. Grant would present.
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6. Board Reports for Review (no action required):
David Martin, Deputy Superintendent Jeremy Cowley, Associate Superintendent, Innovation & Knowledge Management Romel Muex-Pullen, Associate Superintendent, Quality & Strategy Management Ronald Grant, Senior Director, Business & finance Robyn Miller, Senior Director, Operations Jessica Martinez-Brooks, Senior Director, Strategic Communications & Engagement Kayleen Wichert, Senior Director, Instructional Quality & Workforce Engagement
Discussion:
Board members reported that discussions were informative and acknowledged the depth of documentation provided for the meetings. A member shared insights from the OSBA regional meeting about improving divisiveness, highlighting the Dignity Index as a helpful approach to address conflicts constructively.
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7. Motion, discussion and possible vote to approve or disapprove the Minutes of the August 13, 2024, and September 10, 2024, Regular Board Meeting. [Administration]
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
A. Transfer of funds, in the amount of $122,397.20 from the Activity Fund to the General Fund account for the month of September 2024. [Business & Finance] B. Approval of SY24/25 HCC Practical Nursing Fundraiser. [Instruction] C. Approval of an Activity Fund Account for Evening Practical Nursing. [Instruction] D. Approval of FY24 Community Outreach and Wellness MetroFIT apparel fundraiser.[Strategic Communications & Engagement] E. Approval of FY24 Community Outreach and Wellness Activity Fund.[Strategic Communications & Engagement]
Rationale:
[The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately.]
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
A. Approve the 2025 Schedule of Regular Board of Education Meetings. Unless otherwise indicated, all regular meetings of the Board of Education begin at 5:30 p.m. in Room K, District Center, 1900 Springlake Drive, Oklahoma City, OK 73111 (Attached) [Administration] B. Resolutions for school board elections for Board Office No. 1; and Board Office No. 2, as well as payment of all expenses related to school board elections as required by the Oklahoma County Election Board, for a general election on Tuesday, April 1, 2025, and in the event of a primary election, on Tuesday, February 11, 2025. [Administration] C. This equipment as surplus and no longer of use to the District, and to instruct the Superintendent to dispose of these items in a legal manner [Operations] D. Acceptance of a $2000.00 milestone check from OGE Continuous Energy Improvement Program [Operations] E. A building name change per recommendation by the Facilities Committee. Change Construction Trades (Bldg. B at South Bryant) to Continuing Education [Operations] F. The naming of the new building on the Springlake campus as Support Center per recommendation by the Facilities Committee. The new building will house IT, Marketing/Communications, and ESRA [Operations]. G. To Donate old First Robotic equipment and supplies to the Latino Community Development Agency's Robotic Team.[Instruction] H. Memorandum of Understanding (MOU) between Metro Technology Centers (MTC) and Millwood Public Schools (MPS). The MOU is an agreement that MTC will provide services to MPS. Effective from July 1, 2024-June 30, 2025.[Instruction] I. Grant Agreement between Metro Technology Centers from the DPS/Oklahoma Highway Safety Office, in the amount of $71,621.06 to teach motorcycle safety classes sanctioned by the (MSF) Motorcycle Safety Foundation.[Student Affairs & Workforce Development]
Attachments:
()
Discussion:
There was further discussion about building name changes as per the facilities committee review, clarifying the future use of buildings and their nomenclature.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
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10.A. Employment of the persons listed below:
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10.A.1. Probationary
Christopher Niles Technical Assistant, Electrical 10/29/2024 10-Month, Non-Exempt, Support Staff South Bryant Campus/Instruction Aylin Herrera Custodian, Evening 10/29/2024 12-Month, Non-Exempt, Support Staff Springlake/Operations Amanda Green Student Services Representative 10/29/2024 12-Month, Non-Exempt, Support Staff Springlake/ Student Services Fernando Rojas Custodian, Evening 10/29/2024 12-Month, Non-Exempt, Support Staff Springlake/Operations Jerrie Obrien Custodian, Evening 10/29/2024 12-Month, Non-Exempt, Support Staff Springlake/Operations Bryan Guichet Manager, Facilities Maintenace 10/16/2024 12-Month, Exempt, Professional Support Grounds /ERSA Lakea McGill Instructional Design Specialist 10/16/2024 2-Month, Exempt, Professional/Support South Bryant Campus/Curriculum & Instruction Esteban Martinez Cook II 10/29/2024 12-Month, Non-Exempt Support Staff Business Technology Center/Culinary Lavetta Winrow Custodian, Evening 10/29/2024 12-Month, Non-Exempt, Support Staff Springlake/Operations |
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10.A.2. Regular Full-Time (employees completing probationary employment):
Kesha Bell Job Coach, Project Search 10/24/2023 10-Month, Non-Exempt, Support Staff Downtown Business Center Janel Ray Technical Assistant 10/24/2023 11-Month, Non-Exempt, Support Staff Cosmetology-Barbering/Evening Programs Tasha Overall Administrative Specialist 10/24/2023 12-Month, Non-Exempt, Support Staff, Grade 4 Aviation Center |
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10.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]
Attachments:
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10.B. Transfer:
Ericka Mason From: HR Specialist 12-Month, Exempt, Professional Support Springlake, Human Resources To: Benefits Coordinator, HR 10/16/2024 12-Month, Exempt, Professional Support Springlake, Human Resources Jamy Vasquez From: Enrollment & Student Services Assistant 12-Month, Non-Exempt, Support Staff Springlake, Enrollment and Student Services To: Career Advisor 10/16/2024 11-Month Exempt, Professional Support Springlake, Enrollment and Student Services |
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10.C. Release/Resignation/Retirement of:
Susan Armer Resignation 9/18/2024 Student Services Career Advisor Eric Shaun Bowman Resignation 9/06/2024 Economic Workforce Development Workforce Development Coordinator Vincent Ward Retirement 1/06/2025 Economic Workforce Development Workforce Development Coordinator Lamar Rouce Resignation 9/17/2024 Evening Programs Barbering Instructor Moge Wang Resignation 10/11/2024 Instructional Excellence Instructional Design Specialist Kyla Loggins Resignation 10/08/2024 BPOC Instructor/Coordinator |
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11. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
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11.A. FY2024 Encumbrances PO #2501516 - PO #2502104 (see attachment for a full list of the encumbrances). [Business & Finance]
General Fund $ 623,050.96
Building Fund $ 616,946.84 Bond Fund $ 157,100.54 Register Total $1,397,098.34
Action(s):
No Action(s) have been added to this Agenda Item.
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11.B. Encumbrance to the Oklahoma State Fair, Inc. in the amount of $28,701 for facility rental of the Bennett Event Center and expenses related to Metro Technology Centers 2025 Graduation. [Communications & Marketing]
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11.C. Encumbrance to SHI for Darktrace email scanning and protection at a total cost of $150,682.00 for three years. $135,617.00 of the cost will be funded by the Cybersecurity Grant from the Oklahoma Office of Homeland Security. This will be purchased through Oklahoma State Contract #1041. [Information & Technology]
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11.D. Encumbrance to Oklahoma Direct in the amount of $27,591.54 for printing 2,500 short-term catalogs, and the printing and mailing of 75, 0000 postcards. [Communications and Marketing]
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11.E. Encumbrance to Lab Resources, Inc., in the amount of $36,152.00, to purchase Electricity Relay Demonstrators for the South Bryant Campus Electrical Trades Program. The cost will be reimbursed with Carl Perkins grant funds. [Operations]
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11.F. Encumbrance for Tremco to perform restoration (Stem Cleaning, Insulation Replacement, Draining Pan protection, Internal/External surface re-coating) on AHU-7, AHU-8,AHU-10 in District Center for the amount of $134,347.16 under the OMNIA purchasing coop. Restoration includes 5yr warranty work.[Operations]
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11.G. Encumbrance to BetterMynd, Inc., in the amount of $59,000.00 to provide up to 500 sessions of confidential telehealth services for students. The cost will be reimbursed with Opioid Abatement Grant funds.[Operations]
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11.H. Encumbrance to Power Test LLC in the amount of $81,387.00 to purchase an Engine Dynamometer System for the automotive program. The purchase was competitively bid using RFP #25-002 on 10.8.2024 and will be reimbursed using Carl Perkins Grant Funds.[Business & Finance]
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11.I. Comprehensive Employment Service Agreement with OSSBA. In the amount of $2,149.00 for the school year 2024-2025.[Human Resources]
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11.J. Durante Construction will supply the labor and materials to install security Bollards at the South Bryant Campus, PSA Training pad. The total quote is $32,559.95[Operations]
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11.K. Durante Construction will supply the labor and materials to perform parking lot striping & road marking on the Springlake Campus, 42,034 linear feet of marking for parking stalls, road centerlines on Metro Tech Dr, and Crosswalk bars, 3760 linear feet of Fire Lane marking, 9 speed bumps, 7 stop bars, 13 directional arrows, and 52 handicap symbols. The total quote is $48,271.14.[Operations]
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11.L. Firetrol Protection Systems will provide the equipment and labor needed to install a Salient Video Management System in the new building at Springlake. The system will include an on-premise server, network switch, 4-post network rack, and twelve camera locations per the attached drawing and estimated equipment list. The total quote is $127,998. Bond Funds will be utilized.[Operations]
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12. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
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13. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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