August 10, 2026 at 4:00 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of July 20, 2026, Regular Meeting

3. Vote to Approve or Not to Approve Minutes of July 23, 2026, Special Board Meeting

4. Conduct a walk-through and building assessment of Ada High School to evaluate the improvements completed during the FY2025–2026 school year, review the impact of the completed projects on the school's facilities, and identify any remaining maintenance or capital improvement needs.

5. Vote to reconvene the meeting at Willard Grade Center at 817 E. 9th

6. Conduct a walk-through and building assessment of Willard Grade Center to evaluate the improvements completed during the FY2025–2026 school year, review the impact of the completed projects on the school's facilities, and identify any remaining maintenance or capital improvement needs.

7. Vote to reconvene this meeting at the Board Office at 324 W. 20th

8. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #187-307; #50387-50407 - totaling $793,606.43
     b.  Building Fund:  P.O. #59 - totaling $1,352.00
     c.  Bond Fund 37:  P.O. #4-6 - totaling $1,738.60
     d. Transportation Bonds: P.O. #1 - totaling $106,605.00
     e.  Activity Fund:  P.O. #34-99 - totaling $50,401.45
      f.  Athletic Fund:  P.O. #28-75 - totaling $65,614.64

9. Financial Update of the District

10. New Business

11. Superintendent’s Report

12. Discussion of Strategic Plan

13. Discussion and possible action to approve the revised Extra-Duty Assignment Stipends Schedule

14. Discussion and possible action to approve Ada City Schools' Mission, Vision and Values statement

15. Discussion and possible board action to approve entering into a contract with Lauren Mathis as Deaf and Hard of Hearing Specialist for Ada City Schools

16. Discussion and possible board action to enter into a Memorandum of Understanding with The Chickasaw Nation Early Childhood Program

17. Discussion and possible action to approve Contract for Secondary Career and Technology Education Programs at attached

18. Discussion and possible action to accept the lowest qualified bid for the purchase of one (1) 14-passenger bus

19. Discussion and possible board action to approve Site Information Guides 

20. Discussion and possible board action to approve the adoption of the following OSSBA policies:

• DABB-E Affidavit of Good Standing
• DED-R2 Bereavement Leave (Regulations)
• DEF - Unused Sick Leave Retirement Program

21. Discussion and possible action to revise the following Ada Board of Education policies:

• AEA - Mission Statement
• CKAH - Use of Automatic External Defibrillator
• DABB - Records Investigation
• DED-R3 - Personal Business Leave (Regulations)
• DEC-R7 - Maternity Leave (Regulations)
• DEE-R - Travel and Expenses
• DHAC - Staff Members and Electronic or Digital Communications
• EHDD - Concurrent Enrollment Student
• EIA-R4 - Student Retention (Regulation)
• EIAE - Proficiency Based Promotion
• EKBA - Strong Readers Act
• FE - Student Transfers
• FFA - Health:  Students
• FFACC - Diabetes Medical Management Plan
• FFG - Reporting Suspected Child Abuse and/or Neglect

22. Vote to Approve or Not to Approve the use of the hourly calendar to calculate instructional and professional time for the 2026-2027 school year

23. Discussion and possible action on Sanctioning Booster Clubs and Parent Teacher Organizations (PTOs) as shown on the attachment

24. Vote to Approve or Not to Approve 2026-2027 Home Football Official Contracts

25. Vote to Approve or Not to Approve Workshop Expenditures as listed on attachment

26. Review of Board Member Training Points

27. Comments by Board Members

28. Vote to Accept or Not to Accept the Following Funds:
     a.  County Funds - $126,039.36
     b.  State Funds - $118,571.21
     c.  Prior Year Reimbursements - $74,520.59
     d.  FY2027 Gear UP Funding - $101.049.60

29. Vote to convene or not to convene to Executive Session for the purpose of conducting confidential communications between the board and its attorneys concerning a pending claim from Oklahoma Teacher Retirement System regarding Melissa Hisle; the board having been advised by its attorneys that disclosures relating to this matter will seriously impair the ability of the board to proceed with the claim in the public interest, pursuant to Title 25, O.S. Section 307(B)(4) of the Oklahoma Statutes; to conduct the ongoing evaluation of the Superintendent;  for discussion and possible action to hire one (1) AECC Principal; one (1) SpEd Teacher; two (2) AJHS teachers; two (2) AECC teacher assistants; one (1) Willard teacher assistant; one (1) Redbud paraprofessional; one (1) AHS SpEd paraprofessional; one (1) IT Assistant; one (1) bus driver; one (1) Redbud custodian, and one (1) custodian & bus monitor; one (1) Director of Tennis Operations; one (1) HS boys tennis coach; and to accept resignations from Pamela Wright from paraprofessional position, Jayden Edwards, Emily Isern Davis, Loyal Frazier, Frank Lindsay, Lisa Cowans, Jasmine Cuzzort, Connie Hayes 25 O.S. Section 307(B)(1)

30. Acknowledge Return to Open Session

31. Statement of Executive Session Proceedings

32. Action Items:

32.a. Vote to hire personnel listed on attachment

32.b. Vote to accept resignations from the following:  Pamela Wright from paraprofessional position; Jayden Edwards, Emily Isern Davis, Loyal Frazier, Frank Lindsay, Lisa Cowans, Jasmine Cuzzort, Connie Hayes

33. Vote to Adjourn