April 20, 2026 at 5:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Annual reorganization of the Board of Education

3. Vote to approve or not to approve the minutes of the March 9, 2026 regular board meeting

4. Wrestling Facility update by MacHill Constructions and Redland Childers Architects

5. Discussion, review and possible board action to review the Guaranteed Maximum Price and to accept bids for the Washington Demolition and Dirtwork project

6. Athletic Program update presented by Christie Jennings

7. Vote to approve or not to approve encumbrance orders:
     a.  General Fund P.O. #937- 1004; #50508-50510 - totaling $163,223.94 
     b.  Building Fund P.O. #278-330 - totaling $1,431,541.45 
     c.  Child Nutrition Fund P.O. #31-32 - totaling $2,000.00 
     d.  Bond Fund 37 P.O. # 30-32 - totaling $131,085.11 
     e.  Gifts Fund:  P.O. #99-105 - totaling $1,722.59
      f.  Activity Fund P.O. #452-500 - totaling $79,992.68 
     g.  Athletic Fund P.O. #576-639 - totaling $65,373.34 

8. Treasurer’s Management of Funds and Investment Report

9. New Business

10. Superintendent’s Report  

11. Vote to approve or disapprove Resolution for School and Libraries Universal Services (E-Rate) for 2026-27.  This resolution authorizes filing of the Form 471 application(s) for funding year 2026-27 and the payment of the applicant's share upon approval of funding and receipt of services.

12. Vote to Approve or Not to Approve E-Rate Letter of Agency with Kellogg & Sovereign Consulting and the associated fees for the 2026-2027 School Year

13. Discussion and possible board action to approve Building Fund Supplement S.A.&I. 307

14. Vote to approve or not to approve Application for Temporary Appropriations for the 2026-2027 School Year as attached

15. Vote to approve or not to approve the second semester stipend for Cougar Academy Teachers for the 2025-2026 school year

16. Vote to approve or not to approve payment to 2025-2026 Winter Sports Workers as attached

17. Discussion and possible action on a new support personnel pay scale

18. Vote to approve or not to approve the agreement with Prohab Therapy Specialists for the FY2026-2027 as attached

19. Vote to approve or not to approve Title VI Indian Policies and Procedures

20. Vote to approve or not to approve Student Activity Absences Quarter 1 through Quarter 3 of the 2025-2026 school year

21. Vote to accept or not to accept bid on 2000 Dodge Van B2500 as attached

22. Vote to declare or not to declare items as surplus as listed on attachment

23. Discussion and possible action to approve the early graduation requests from Ada High School students as attached

24. Discussion and possible board action to rescind Ada Board of Education Policy FFACB - Self-Administraton of Inhaled Asthma Medication

25. Discussion of Strategic Plan
     a.  Academics and Instructions

     b.  Character and Culture
     c.  Finance and Budget        

26. Vote to approve or not to approve Ada City Schools Out of State Travel Request as attached

27. Vote to approve or not to approve Resolution of Transfer of Activity Funds as shown on attachment

28. Vote to approve or not to approve workshop expenditures as listed on attachment

29. Vote to accept or not to accept revenue:
a.  Local Contract - T-Mobile Lease - $650.00
b.  Federal Funds - Title I, School Improvement - $19,611.12
c.  Federal Funds - Title III, ELL - $393.57
d.  Federal Funds - Special Ed Staff Dev. - $461.00

30. Comments by Board Members

31. Vote to convene or not to convene to executive session for discussion and possible board action to rehire the following:  Head Coaches for the 2026-2027 school year as listed on attachment; discussion and possible board action to rehire for the 2026-2027 school year Robert Gray as Director of School Safety & Security, Melanie Briggs as Director of Gifted & Talented and Wade Boyles as Assistant Athletic Director; discussion and possible board action to hire for the 2025-2026 school year one (1) Assistant Cougann Coach; discussion and possible board action to hire for the 2026-2027 school year one (1) Redbud teacher; one (1) AECC teacher; one (1) Willard teacher, one (1) Hayes teacher;  to accept the current resignations of  Avery Odom and Jennifer Summers' additional duty as OTEP Advanced Teacher; to accept end-of-year resignations of Shana Coker as HS Head Baseball Coach additional duty only, Taylor Henry as JH Softball Coach additional duty only, Destini Anderson as JH Softball Coach additional duty only, MacKenzie Martin, Willie Rose Blessing, Philip Jones, J.B. Coyle, Jason Reimer, and Samantha Mulliniks, discussion and approval of 2025-2026 Oklahoma Teacher Empowerment Program extra-duty contract for Monica Edington; discussion of Sick Leaving Sharing Request Forms as attachment    25 O.S. Section 307(B)(1)

32. Acknowledge return to open session

33. Statement of executive session proceedings

34. Action Items:

34.a. Vote to rehire or not to rehire Head Coaches for the 2026-2027 school year as listed on attachment .25 O.S. Section 307(B)(1)

34.b. Vote to rehire or not to rehire the following directors for the 2026-2027 school year: Robert Gray, Melanie Briggs and Wade Boyles

34.c. Vote to hire or not to hire for current school year one (1) Assistant Cougann Coach as listed on attachment

34.d. Vote to hire or not to hire for the 2026-2027 school year one (1) Redbud Teacher, one (1) AECC Teacher, one (1) Willard Teacher, one (1) Hayes Teacher and one (1) SpEd Teacher

34.e. Vote to accept or not accept current resignation of  Avery Odom

34.f. Vote to accept or not to accept Jennifer Summers' resignation of OTEP Advanced Teacher additional duty

34.g. Vote to accept or not to accept end-of-school year resignations of Shane Coker as HS Head Baseball Coach additional duty only, Taylor Henry as JH Softball Coach additional duty, Destini Anderson as JH Softball Coach additional duty only, Mackenzie Martin, Willie Rose Blessing, Philip Jones, J.B. Coyle, Jason Reimer and Samantha Mulliniks  25 O.S. Section 307(B)(1)

34.h. Vote to approve or not approve Oklahoma Teacher Empower Program Extra-Duty Assignment for Monica Edington

34.i. Vote to approve or not to approve Sick Leave Sharing Request Forms

35. Vote to Adjourn