September 9, 2024 at 5:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Discussion and possible action to appoint a Deputy Clerk for this September 9th, 2024 meeting. 

3. Vote to Approve or Not to Approve Minutes of August 12, 2024 Regular Meeting

4. Vote to Approve or Not to Approve Minutes of August 26, 2024 Special Board Meeting

5. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #287-400; #50410-50427 - Totaling $475,797.54
     b.  Building Fund:  P.O. #83-99 - Totaling $51,322.16 
     c.  Child Nutrition Fund:  P.O. #50011 - Totaling $290.66
     d.  Fund 37 - 2021 Bond Fund:  P.O. #4-6 - Totaling $144,588.98
     e.  Gifts Fund:  P.O. #1-3 - Totaling $6,374.25
     f.  Activity Fund:  P.O. #83-337 - Totaling $29,114.58 
     g.  Athletic Fund:  P.O. #102-148 - Totaling $85,053.86 
    

6. Treasurer’s Management of Funds and Investment Report

7. New Business

8. Superintendent’s Report
     a.  2024-2025 Enrollment Update
     b.  District News

9. Vote to Approve or Not to Approve 2024-2025 Estimate of Needs and Financial Statement of the Fiscal Year 2023-2024

10. Vote to Approve or Not to Approve 2024-2025 General Fund Comprehensive Budget

11. Vote to Approve or Not to Approve the 2024-2025 Schools Purchasing Allocation Resolution

12. Vote to Approve or Not to Approve Service Agreement with Alcohol & Drug Testing, Inc. (A.D.T.I.)

13. Vote to Approve or Not to Approve Contract Agreement with Betsy Chen, BCBA

14. Vote to Adopt or Not to Adopt OSSBA Policies:
     a.  CKAH - Use of Automatic External Defibrillator
     b.   FFACC - Diabetes Medical Management Plan

15. Vote to Approve or Not to Approve Revisions to the following Ada Board of Education policies:
     a.  EKBA - Strong Readers
     b.  EIA-R4 - Student Retention (Regulation)
     c.  FDC-R1 - Attendance Policy (Regulation)

16. Vote to Approve No Revisions to Capacities listed in Ada Board of Education Policy FE - Student Transfers    

17. Vote to Approve or Not to Approve Recommended Frequency for Professional Development Training

18. Vote to Approve or Not to Approve the 2024-2025 Alternative Education Plan

19. Vote to Approve or Not to Approve the 2024-2025 Internal Activities Review Committees and the Criteria and Standards for Deviation from Activity Absence Ten Day Rule as Listed on the attached schedule

20. Vote to Approve or Not to Approve the 2024-2025 TLE Evaluators as listed on the attached schedule.

21. Vote to Approve or Not to Approve Entry Year Teachers Mentors as listed on the attached schedule

22. Vote to Approve or Not to Approve the G.A.T.E. Advisory Committee as listed on the attached schedule

23. Discussion and possible action on Sanctioning the Performing Arts Booster Club

24. Discussion and possible board action to pass a board resolution to transfer funds as listed below in accordance with 70 O.S. Section 5-129:
     a.  Transfer $395.61 from Class of 2024, Project 953, to Ruff Riders, Project 920
     b.  Transfer $2,000.00 from Class of 2025, Project 951, to Class of 2026, Project 952

25. Vote to Approve or Not to Approve Activity Fund Fundraisers as outlined on attachment

26. Discussion of Strategic Plan:
     a.  Academics and Instruction
          i.  Return to Learn Plan 2.0
         ii.  American Rescue Plan (ARP)
                   1.  ARP Use of Funds
     b.  Character and Culture
           i.  Community Eligibility Provision (CEP)
     c.  Budget and Finance
          i.  Bond Issue Update
         ii.  Security Upgrades

27. Vote to Approve or Not to Approve Workshop Requests as listed on attached schedule

28. Vote to Accept or Not to Accept FY2025 Revenue:
     a.  District Contract - T-Mobile - $1,300.00
     b.  Local Sources of Revenue
          1. Ad Valorem Previous Years - $40,950.25
          2. County 4 Mill Ad Valorem - $5,029.52
          3. County Apport. (Mortgage Tax) - $5,193.93
     c.  State Sources of Revenue 
          1. Gross Production Tax - $20,425.97
          2.  Motor Vehicle Collections - $104,424.06
          3.  Rural Electric Coop Tax - $2,010.82
          4.  State School Land Earnings - $30,025.93  
          5.  Vehicle Tax Stamps - $308.13 
          6.  Foundation & Salary Incentive - $1,224,802.26
          7.  Flexible Benefits - $226,852.04
          8.  State Textbooks - $168,997.06
          9.  School Resource Officer Program - $91,829.62
     d.  Federal Funds
          1. Gear Up - $13,876.00

29. Comments by Board Members

30. Vote to accept or not to accept the resignations of Casey Pivonka, Famous Cochran, Kyara Stallworth and the retirement of Doyle Crowell

31. Vote to Convene or Not to Convene to Executive Session to conduct the ongoing evaluation of the Superintendent; for the discussion and possible action of employing two (2) paraprofessionals, one (1) Bus Driver, one (1) Custodian, and one (1) part-time Personal Care Assistant  25 O.S.Section 307(B)(1)

32. Acknowledge Return to Open Session

33. Statement of Executive Session Proceedings

34. Action Items:

34.a. Vote to Hire or Not to Hire Personnel as listed on attachment. 25 O.S. Section 307(B)(2)

35. Vote to Adjourn