August 12, 2024 at 5:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of July 15, 2024, Regular Meeting

3. Vote to Approve or Not to Approve Minutes of August 1, 2024, Special Board Meeting

4. Discussion of possible cell phone policy

5. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #198-279;  P.O. #50347-50398; totaling $2,567,342.08
     b.  Building Fund:  P.O. #54-74; totaling 37,905.86 
     c.  Child Nutrition Fund:  P.O. #18-21; P.O. #50009; totaling #38,629.84 
     d.  2014 Election - Bldg. Bonds :  P.O. #1-2; totaling $1,560,000.00 
     e.  2021 Election - Bldg Bonds:  P.O. #1-2; totaling $1,995,000.00 
      f.  Activity Fund:  P.O. # 32-79; totaling 44,761.35
      g.  Athletic  Fund:  P.O. #32-78; totaling $62,239.62 

6. Treasurer’s Management of Funds and Investment Report

7. New Business

8. Superintendent’s Report
     a.  Bond Issue Update
     b.  District News

9. Discussion and Possible Action to Revise the following Ada Board of Education policies 
     a.  DBCA - Suspension of Certified Personnel
     b.  DO - Termination of Employment  - Teachers
     c.  DOAC - Support Personnel Suspension, Demotion, Nonrenewal, or Termination
     d.  DOBD - Suspension of Certified Personnel
     e.  EGG - Prohibition of Race and Sex Discrimination in Curriculum and Complaint Process
     f.  EIED - Graduation Requirements
     g. EMI - Voluntary Private Prayer and Moment of Silence 
     h.  FE - Student Transfers

10. Discussion and possible action to hire Randolph Howell as a non-certified adjunct Physical Education Teacher and Coach for the 2024-2025 school year

11. Discussion and possible action to hire Larry Morgan as a non-certified Soccer Coach for the 2024-2025 school year

12. Discussion and possible action to hire Stephanie Gutierrez as a non-certified adjunct Soccer Coach for the 2024-2025 school year

13. Vote to Approve or Not to Approve the use of the hourly calendar to calculate instructional and professional time for the 2024-2025 school year

14. Vote to Approve or Not to Approve 2024-2025 Gifted and Talented Experience Plan (G.A.T.E.)

15. Discussion and possible board action to approve the 2024 Koi Ishto Stadium Contract with East Central University 

16. Discussion and possible action to approve Oklahoma Department of Career and Technology Education Contract for Secondary Career and Technology Education Program(s) for School Year 2024-2025

17. Discussion and possible action to approve the agreement with Big Five Community Services, Inc

18. Discussion and possible action on Memorandum of Understanding of an Interagency Agreement Between The Chickasaw Nation Early Childhood Program and Ada City Schools

19. Discussion and possible action on Sanctioning Booster Clubs and Parent Teacher Organizations (PTOs) as shown on the attachment

20. Vote to Approve or Not to Approve 2024-2025 Home Football Official Contracts

21. Vote to Declare or Not to Declare Items Listed on Attachment as Surplus

22. This item is provided to facilitate discussion of the District's Strategic Plan
     a. Academics and Instruction
     b. Character and Culture
     c. Budget and Finance         

23. Vote to Approve or Not to Approve Workshop Requests as listed on attachment

24. Board Member Continuing Ed Credits Update

25. Vote to Accept or Not to Accept FY2025 Revenue
     a. Local Funds - Ad Valorem Previous Years - $74,775.17
     b. Local Funds - County 4 Mill Ad Valorem - $5,028.64 
     c. Local Funds - County Apport. (Mortgage Tax) - $6,579.83
     d. State Funds - Gross Production Tax - $20,892.02 
     e. State Funds - Motor Vehicle Collections - $3,816.12 
     f.  State Funds - Rural Electric Coop - $1,032.87 
     g. State Funds - State School Land Earnings - $37,678.12 
     h. State Funds - Vehicle Tax Stamps - $134.06 
     i.  District contract - T-Mobile - $650.00 
     j. Federal Funds - Prior Year Reimbursements - $144,306.65 

26. Comments by Board Members

27. Vote to Accept or Not to Accept the Resignations of Kaylyn Ducharme, Kristie Daniel, Kirstin McFarlane, Johnnie Mahurin 25 O.S. Section 307(B)(1)

28. Vote to Convene or Not to Convene to Executive Session for the discussion and possible employment of one (1) teacher; one (1) interventionist, one (1) English Non-Certified Instructional Specialist; one (1) School Psychologist; seven (7) teacher assistants; five (5) SpEd Paraprofessionals; one (1) Assistant and Coach; two (2) Student Coaches; one (1) Food Service Employee; one (1) part-time Food Service Employee; and one (1) Bus Driver as listed on the attached schedule,    25 O.S. Section 307(B)(1)

29. Acknowledge Return to Open Session

30. Statement of Executive Session Proceedings

31. Action items:  

31.a. Vote Hire or Not to Hire Personnel listed on "Personnel" Attachment   25 O.S. Section 307 (B)(1)

32. Vote to Adjourn