June 10, 2024 at 5:30 PM - Regular Meeting Agenda

1. Call to order and recording of members present and absent

2. Vote to approve or not to approve minutes of May 13, 2024 regular board meeting

3. Vote to approve or not to approve minutes of May 23, 2024, special board meeting

4. Presentation by Meredith Roberts, AHS Art Teacher

5. Vote to approve or not to approve Encumbrance Orders:
      FY2023-2024 
     a. General Fund:  P.O. #1074-1105;  P.O. #50513-50517 - totaling $41,976.55
     b. Building Fund:  P.O. # 230-236 - totaling $20,267.72
     d. Gifts Fund:  P.O. # 103-107 - totaling $3,000.00
     e. Activity Fund:  P.O. # 484-487 - totaling $22,297.41
     f. Athletic Fund:  P.O. #618-644 - totaling $24,891.06 
     FY2024-2025
     g.  General Fund:  P.O. # 3-59 - totaling $1,038,837.38    
     h.  Building Fund:  P.O. # 1-7 - totaling $677,019.80
      i.  Child Nutrition Fund:  P.O. # 1-7 - totaling $721,957.88

6. Treasurer’s Management of Funds and Investment Report

7. New Business

8. Superintendent’s Report
      a.  Finance and Budget
      b.  Policy and Legislation Update
      c.  Bond Issue Update
      d.  District News

9. Presentation by Ideal Impact and their Energy Efficiency Project 

10. Vote to approve or not to approve Ideal Impact Services Contract

11. Vote to approve or not to approve Ideal Impact Lease Purchase Agreement

12. Discussion and review of the Transfer Capacity Limits listed in  Policy FE - Student Transfers
    

13. Vote to revise or not to revise Ada Board of Education Policy
    a.  GBA - Open Records Act

14. Vote to approve or not to approve Exclusive Radio Broadcast Agreement with SCORE Broadcasting

15. Vote to approve or not to approve 2024-2025 Southwest Food Service Excellence, Inc. contract

16. Vote to Approve or Not to Approve the contract with Exterior Solutions Group LLC. and the Oklahoma Purchasing System (TOPS) to provide roofing improvements that are necessary as a result of the March 14, 2024 hail storm.

17. Vote to Approve or Not to Approve the Extra-Duty Pay Schedules and Central Office Personnel pay raise

18. Vote to approve or not to approve Cintas Workplace Cooperative Acceptance Agreement Solutions

19. Vote to approve or not to approve the agreement with Pitney Bowes for district postage meter

20. Vote to approve or not to approve membership in the Oklahoma School Assurance Group (OSAG) for the 2024-2025 School Year

21. Vote to approve or not to approve Resolution to Join Oklahoma Schools Insurance Group (OSIG) for the 2024-2025 school year.

22. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated June 1, 2014 between the District and Pontotoc County Educational Facilities Authority for the fiscal year ending June 30, 2025 as required under the provisions of the agreement.

23. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated December 1, 2021 between the District and Pontotoc County Educational Facilities Authority for the fiscal year ending June 30, 2025 as required under the provisions of the agreement

24. Vote to approve or not to approve the agreement with Revitalize Therapy, LLC

25. Discussion, motion and possible action to approve or not to approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2024-2025 fiscal year

26. Vote to approve or not to approve district membership in the following professional organizations for the 2024-2025 school year:
     a.  Oklahoma State School Boards Associations (OSSBA)
     b.  Oklahoma Schools Advisory Council (OSAC)
     c.  Organization of Rural Oklahoma Schools (OROS)   

27. Vote to approve or not to approve Student Activity Absences for the 2023-2024 School Year as attached

28. Discussion of Strategic Plan
a.  Academics and Instructions
         i.  Return to Learn Plan 2.0
        ii.  ARP Use of Funds
                   1.  C3 -- Cougars, Curriculum and Camp Summer Program
b.  Character and Culture
c.  Finance and Budget
         i.  Bond Issue Update
        ii.  Salary Schedule

29. Vote to approve or not to approve workshop requests as shown on attachment.

30. Vote to accept or not to accept the following funds:
     a.  Local Funds - Ad Valorem Tax (Current Year) - $223,574.78
     b.  Local Funds - County 4 Mill Ad Valorem Tax - $30,593.02
     c.  State Funds - Motor Vehicle Collections - $124,935.62
     d.  State Funds -School Land Earnings - $25,832.77
     e.  State Funds - Vehicle Tax Stamps - $129.60 
      f.  State Funds - Ace Technology - $13,294.08
     g.  State Funds - DHS Rehab - $119.84

31. Comments by Board Members

32. Vote to accept or not to accept resignations and retirement received to date. 

33. Vote to Convene or Not to Convene to Executive Session for discussion and possible action to modify the contractual terms of JoDon Truelove's and Celena Galbreaith's contracts; discussion of candidates for the positions of elementary and secondary principals; the hiring of personnel for 2024-2025 school year as listed on the attachment; hiring of Summer School Staff as listed on attachment; 25 O.S. Section 307(B)(1) and 70 O.S. Section 5-118.

34. Acknowledge Return to Open Session

35. Statement of Executive Session Proceedings

36. Action Items:

36.a. Vote to modify or not to modify contractual terms of JoDon Truelove and Celena Galbreaith  25 O.S. Section 307(B)(1)

36.b. Vote to hire or not to hire personnel listed on "Personnel" attachment for 2024-2025 school year 25 O.S. Section 307(B)(1)

36.c. Vote to hire or not to hire summer school staff as listed on attachment

37. Board acknowledges resignation of Board Member Russ Gurley, office 4, ward 1.

38. Vote to Adjourn