May 13, 2024 at 5:30 PM - Regular Meeting Agenda

1. Call to order and recording of members present and absent

2. Vote to approve or not to approve minutes of the April 8, 2024, regular board meeting

3. Recognition of Ada City Schools employees:
     a.  Mercy Hospital Special Recognition
     b.  Site Teachers of the Year
     c.  OERB Teacher of the Year

4. Presentation by Conduit Coders

5. Vote to approve or not to approve Encumbrance Orders:
     a.  General Fund P.O. #1010-1073; P.O. #50506-50512 - totaling $135,613.00 
     b.  Building Fund P.O. #208-229 - $64,489.57
     c.  Child Nutrition P.O. #32-37 - totaling $194,749.03  
     d.  Gifts Fund P.O. #101-102 - totaling $2,000.00
     e.  Activity Fund P.O. #453-483 - totaling $47,947.47 
     f.  Athletic Fund P.O. #565-617 - totaling $48,256.90 

6. Treasurer’s Management of Funds and Investment Report

7. New Business

8. Superintendent’s Report
     a.  Legislation
     b.  Bond Project Update
     c.  Graduation Procedures
     e.  District News

9. Discussion and possible action to accept the Guaranteed Maximum Price of $138,484.61 from MacHill Construction for the Ada High School Aviation Fabrication Lab Renovation

10. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2024-25.  This resolution authorizes filing of the Form 471 application(s) for funding year 2024-25 and the payment of the applicant’s share upon approval of funding and receipt of services.

11. Vote to approve or not to approve revised Ada School Mentors Stipend for 2023-2024 School Year

12. Vote to approve or not to approve Revised Second Semester Stipend for Cougar Academy Teachers for the 2023-2024 School Year

13. Vote to approve or not to approve 2024-2025 agreement with Latchkey Child Services, Inc.

14. Vote to approve or not to approve Evaluation Works, LLC agreement for 2024-2025 School Year

15. Vote to approve or not to approve Prohab Therapy Specialists Therapy Agreement for 2024-2025 School Year

16. Vote to approve or not to approve contract agreement with Visual Senses for 2024-2025 School Year

17. Discussion and possible action to Approve or Not to Approve the School Based Health Services Agreement for Telehealth Services with Oklahoma State University Center for Health Sciences (OSU-CHS)

18. Vote to approve or not to approve Memorandum of Understanding with Lighthouse Behavioral Wellness Centers for 2024-2025 school year

19. Vote to move or not to move Impact Aid Funds to Building Fund for 2024-2025

20. Vote to declare or not to declare Cafeteria Equipment and Technology Equipment as listed on attachments as surplus

21. Vote to approve or not to approve Activity Fund Transfer Resolution as listed on the attachment

22. Board Member Continuing Education Credits Update

23. Discussion of a Strategic Plan
     a.  Academics and Instructions
               i.  Policy Updates
              ii. Return to Learn Plan 2.0
              iii. ARP Use of Funds
                    1. C3 - Cougars, Curriculum and Camp Summer Program
     b.  Character and Culture
     c.  Budget and Finance
              i. Bond Issue Update 
                        1. New Elementary
                        2. AHS Wrestling
                        3. AJHS Wrestling
                        4. Softball
 

24. Vote to approve or not to approve workshop requests as shown on attachment.

25. Vote to accept or not to accept the following funds:
     a.  State of OK - County 4 Mill Ad Valorem Tax - $66,787.17
     b.  State of OK - School Land - $34,069.34
     c.  State of OK - Vehicle Tax Stamps - $377.38
     d.  State of OK - DHS Rehabilitation - $69.38

26. Vote to accept or not to accept resignations and retirements received to date

27. Board to receive a recommendation to terminate the employment of Chauvon Black in accordance with 70 O.S. 6-101.46 when a hearing was not requested within the statutory timeline and to approve or disapprove the termination of employment of Chauvon Black

28. Comments by Board Members

29. Vote to convene or not to convene to Executive Session for the discussion and possible board action of the rehiring the Principals and Assistant Principals; rehiring of Certified Teachers on Continuing Contracts; rehiring of Certified Teachers on Temporary Contracts; rehiring of Support Personnel; to discuss employment of hiring the new staff personnel for the 2023-2024 school year; to discuss employment of hiring personnel for 2024-2025 school year; to discuss employment of personnel for June/July 2024 Summer School. All personnel being discussed are listed on "Personnel" attachments 25 O.S. Section 307(B)(1)

30. Acknowledge Return to Open Session

31. Statement of Executive Session Proceedings

32. Action Items:

32.a. Vote to rehire or not to rehire Principals and Assistant Principals as listed on "Personnel" attachment  25 O.S. Section 307 (B)(1) 

32.b. Vote to rehire or not to rehire certified teachers on continuing contracts as listed on "Continuing Contracts" attachment 25 O.S. 307(B)(1)

32.c. Vote to rehire or not to rehire certified teachers on temporary contracts as listed on "Temporary Contracts" attachment 25 O.S. 307(B)(1)

32.d. Vote to rehire or not to rehire support personnel as listed on "Support Personnel" attachment 25 O.S. Section 307(B)(1)

32.e. Vote to hire or not hire for current year listed on "Current Year Hires Personnel" attachment 

32.f. Vote to hire or not to hire personnel for 2024-2025 school year as listed on "Personnel" attachment 25 O.S. Section 307(B)(1)

32.g. Vote to hire or not to hire personnel listed for June/July 2024 Summer School as listed on attachment

33. Vote to Adjourn