April 8, 2024 at 5:30 PM - Regular Meeting Agenda

1. Call to order and recording of members present and absent

2. Annual reorganization of the Board of Education

3. Vote to approve or not to approve minutes of March 4, 2024 regular meeting

4. Vote to approve or not to approve the minutes of March 6, 2024, special meeting

5. Vote to approve or not to approve the minutes of March 20, 2024, special meeting

6. Willard Grade Center's Principal's Report

7. Born to Play Program Update

8. Vote to approve or not to approve encumbrance orders:
     a.  General Fund P.O. #915-1009; #50500-50505 - totaling $186,188.83
     b.  Building Fund P.O. #188-207 - totaling $63,484.20
     c.  Child Nutrition Fund P.O. #29-31 - $1,856.06 
     d.  Bond Fund 37 P.O. #13 - totaling $8,400.00
     e.  Gifts Fund P.O. #98-100 - totaling $685.78
     f.  Activity Fund P.O. #410-452 - totaling $79,998.46  
     g.   Athletic Fund P.O. #503-564 - totaling $24,304.88

9. Treasurer’s Management of Funds and Investment Report

10. New Business

11. Superintendent’s Report
     a.  Finance and Legislation Update
     b.  Bond Issue Update
     c.  District News 

12. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $4,055,000 General Obligation Combined Purpose Bonds of the School District

13. Vote to enter into contract with Patton & Odom, CPAs, PLLC as auditing firm for the 2023-2024 School Year

14. Vote to approve or not to approve Software Service Order Agreements with SylogistEd, Inc. for the 2024-2025 school year for the following:
     a.  Accounting Software Package
     b.  Student Information Software Package

15. Discussion and possible action to approve the following contracts for E-Rate products and/or services with High Point Networks:
      a.  $162,413 for network infrastructure at the new elementary site
      b.  $48,018.28 for network infrastructure across the Distrist

16. Discussion and possible action to join The Oklahoma Purchasing System (TOPS) Interlocal Cooperation Agreement

17. Vote to approve or not to approve Memorandum of Understanding between Regional Mental Health Awareness Training Grant Program and Ada City Schools

18. Vote to approve or not to approve Application for Temporary Appropriations for the 2024-2025 School Year as attached

19. Vote to approve or not to approve Student Activity Absences Quarter 1 through Quarter 3 of the 2023-2024 school year

20. Vote to approve or not to approve Title VI Indian Policies and Procedures

21. Vote to approve or not to approve the second semester stipend for Cougar Academy Teachers for the 2023-2024 school year

22. Vote to approve or not to approve stipend for 2023-2024  Ada City School Mentors

23. Discussion of Strategic Plan
     a.  Academics and Instructions

               i.  Return to Learn Plan 2.0

     b.  Character and Culture
     c.  Finance and Budget
               i.  CNG Buses
              ii.  Bond Issue Discussion             

24. Vote to approve or not to approve workshop expenditures as listed on attachment

25. Comments by Board Members

26. Vote to accept or not to accept resignations received to date as listed on attachment

27. Vote to convene or not to convene to executive session for discussion and possible board action to hire  one (1) Chickasaw Language Teacher; one (1) full-time Washington custodian; and one (1) part-time Washington custodian for the 2023-2024 school year; two (2) teachers/coaches for the 2024-2025 school year as listed on attachment  25 O.S. Section 307(B)(1)

28. Acknowledge return to open session

29. Statement of executive session proceedings

30. Action Items:

30.a. Discussion and possible board action to employ persons listed on attachment. 25 O.S. Section 307(B)(1)

31. Vote to Adjourn