August 14, 2023 at 6:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of July 10, 2023 Regular Meeting

3. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #180-306;  P.O. #50339-50392 
     b.  Building Fund:  P.O. #42-79 
     c.  Child Nutrition Fund:  P.O. #12-15
     d.  2014 Lease Revenue Bonds:  P.O. #2-3
     e.  2021 Combined Purpose Bonds:  P.O. #1-4
      f.  2021 Transportation Bonds:  P.O.#1
     g.  Bonds 2021:  P.O. #1-2 
     h.  Gifts Fund:  P.O. #1-4 
      i.  Activity Fund:  P.O. #42-95
      j.  Athletic  Fund:  P.O. #17-80

4. Treasurer’s Management of Funds and Investment Report

5. New Business

6. Superintendent’s Report
     a.  Bond Issue Update
     b.  District News

7. Discussion and Possible Action to Revise the following Ada Board of Education Policies:
     a.  Ada Board of Education Policy FE – Student Transfers
     b.  Ada Board of Education Policy  AEA - Mission Statement 
     c.   Ada Board of Education Policy GKF - Disciplinary Action for Misuse of School Bathrooms and Changing Facilities

8. Discussion and Possible Action to Rescind Ada Board of Education Policy:
     a.  Policy DBDC - Staff Nepotism 

9. Discussion of District's Activity Student Drug Testing Program and Policy

10. Vote to Approve or Not to Approve the use of the hourly calendar to calculate instructional and professional time for the 2023-2024 school year

11. Vote to Approve or Not to Approve 2023-2024 Gifted and Talented Experience Plan (G.A.T.E.)

12. Discussion and possible board action to approve the 2023 Koi Ishto Stadium Contract with East Central University 

13. Discussion and possible action to approve Maintenance Agreement with Treats Cleaning Solutions

14. Discussion and possible action to approve Oklahoma Department of Career and Technology Education Contract for Secondary Career and Technology Education Program(s) for School Year 2023-2024

15. Discussion and possible action to approve the Second Amendment to Athletic Training Services Agreement with Select Physical Therapy Holdings, Inc.

16. Discussion and possible action to approve the Prohab Therapy Specialist Therapy Agreement for the 2023 School Year

17. Discussion and possible action to approve the agreement with Big Five Community Services, Inc

18. Discussion and possible action on Memorandum of Understanding of an Interagency Agreement Between The Chickasaw Nation Early Childhood Program and Ada City Schools

19. Discussion and possible action on Sanctioning Booster Clubs and Parent Teacher Organizations (PTOs) as shown on the attachment

20. Vote to Approve or Not to Approve 2023-2024 Home Football Official Contracts

21. Vote to Approve or Not to Approve Activity Fund Fundraisers as Shown on Attachment

22. Vote to Declare or Not to Declare Items Listed on Attachment as Surplus

23. This item is provided to facilitate discussion of the District's Strategic Plan
     a. Academics and Instruction
     b. Character and Culture
     c. Budget and Finance         

24. Vote to Approve or Not to Approve Workshop Requests as listed on attachment

25. Board Member Continuing Ed Credits Update

26. Vote to Accept or Not to Accept FY2024 Revenue
     a. Local Funds - Ad Valorem Previous Years - $24,722.75 
     b. Local Funds - County 4 Mill Ad Valorem - $2,459.46 
     c. Local Funds - County Apport. (Mortgage Tax) - $7230.21
     d. State Funds - Gross Production Tax - $16,329.08 
     e. State Funds - Motor Vehicle Collections - $16.995.41 
     f.  State Funds - Rural Electric Coop - $911.67 
     g. State Funds - State School Land Earnings - $38,794.43 
     h. State Funds - Vehicle Tax Stamps - $37.18 
     i.  District contract - Sprint - $600.00 
     j.  State Funds - OK Aeronatucits Grant - $7,821.39 
     k. Federal Funds - Prior Year Reimbursements - $96,857.41 

27. Comments by Board Members

28. Vote to Convene or Not to Convene to Executive Session for the discussion of hiring one (1) AECC music teacher; one (1) Hayes teacher; two (2) Washington teachers; one(1) Hayes Non-Certified Instructional Specialist; one (1) Willard Non-Certified Instructional Specialist; one (1) AJHS Non-Certified Instructional Specialist; one (1) Aide; four (4) teacher assistants; six (6) paraprofessionals; two (2) Special Ed Longterm Substitutes; one (1) Washington Custodian; one (1) Willard Custodian; one (1) assistant coach; one (1) AJHS PE aide & coach; three (3) part-time performing arts aides as listed on the attached schedule, and to accept the resignations of Kristi Clinton, Sharlet Sandlin, Sara Factor, Jessie Brenner, Kaiden Daniels, Logan Rothrock, Cassi Gunter, Keri Richmond, Becky Graves, Hayley Brooks, Lacie Smith, Menee Thomsen, Whitney Perry, Makayla Ball  25 O.S. Section 307(B)(1)

29. Acknowledge Return to Open Session

30. Statement of Executive Session Proceedings

31. Action items:  

31.a. Vote Hire or Not to Hire Personnel listed on "Personnel" Attachment   25 O.S. Section 307 (B)(1)

31.b. Vote to Accept or Not to Accept resignations as listed on attachment 25 O.S. Section 307(B)(1)

32. Vote to Adjourn