July 10, 2023 at 6:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of the June 1, 2023 Special Board Meeting

3. Vote to Approve or Not to Approve Minutes of June 12, 2023 Regular Session Meeting

4. Vote to Approve or Not to Approve Minutes of the June 28, 2023 Special Board Meeting

5. Vote to Approve or Not to Approve Encumbrance Orders:
     FY2022-2023
     a.  General Fund:  P.O. #1199-1208 
     b    Activity Fund:  P.O. #441 
     FY2023-2024
      c.  General Fund:  P.O. #40-179; #50000-50338
      d.  Building Fund; P.O. #7-41;  #50000-50003
      e.  Child Nutrition Fund:  P.O.#6-11; #50000-50010
      f.   Bonds Fund:  P.O. #1
      g.  Activity Fund:  P.O. #1-41
      h.  Athletic Fund: P.O. # 1-16  

6. Management and Investment Report

7. New Business

8. Superintendent’s Report
     a.  Budget & Finance
     b.  Policy Information
     c.  Bond Issue
     d.  District News

9. Discussion and possible board action to approve revisions to the following Ada Board of Education Policy:
     a.  Ada Board of Education Policy FE - Student Transfers

10. Discussion of the following  Ada Board of Education Policies:
     a.  Ada Board of Education Policy AEA - Mission Statement
     b.  Ada Board of Education Policy DBDC - Staff Nepotism

11. Vote to Approve or Not to Approve 2023-2024 Certified Salary Schedule. 

12. Vote to Approve or Not to Approve Extra-Duty Pay Schedules and Recommended Pay Raise for Support Personnel

13. Discuss and possible action to approve revisions to the 2023-2024 COVID-19 Special Education Recruiting and Retention Stipend Plan and Criteria

14. Vote to Approve or Not to Approve Math/Science Course Instruction Agreement with Pontotoc Technology Center

15. Vote to Approve or Not to Approve 2023-2024 Purchasing Agent

16. Vote to Approve or Not to Approve State and Federal application projects #311 - #799 as listed on attached schedule.

17. Vote to Appoint or Not to Appoint Authorized Representative for State and Federal Projects #311-799

18. Vote to approve or not to approve 2023-2024 Activity Fund Recording Accounts as shown on the attached schedule.

19. Vote to  Approve or Not to Approve the 2023-2024 Athletic and Activity Fund Fundraisers as shown on the attached schedule

20. Discussion of Strategic Plan
      a.  Academics and Instruction
            i.  Return to Learn Plan 2.0
           ii.  ARP use of Funds
                   1.  Learning Loss Spending Requirement                  
      b.  Character and Culture
            i.  Public Relations/Branding
      c.  Budget and Finance
             i.  Bond Issue Update

21. Vote to Approve or Not to Approve Workshop Funding Requests as listed on the attached schedule.

22. Vote to Accept or Not to Accept Funds:
     a.  Local Contract - Sprint Lease - $600.00
     b.  Local Funds - Ad Valorem Tax (Current Year) - $42,429.35
     c.  Local Funds - County 4 Mill Ad Valorem Tax - $18,444.47
     d.  State Funds - Gross Production Tax - $11,417.31
     e.  State Funds - Motor Vehicle Collections - $112,784.51
     f.  State Funds - Rural Electric Coop Tax - $1,039.12
     g.  State Funds - School Land Tax - $38,692.65
     h.  State Funds - Vehicle Tax Stamps - $396.53
     i.  Careertech - Carl Perkins - $202.51
     j.  Careertech - Carl Perkins Supplemental - $525.00
     k.  Federal Funds - Engage/Develop Monitoring (Spec Ed) - 409.10
     l.  Federal Funds - Spec Ed - Flowthrough - $13,310.27
    m. Federal Funds - AWARE Grant - $119,314.79 

23. Comments by Board Members

24. Vote to Convene or Not to Convene to Executive Session for the discussion and possible board action to amend the superintendent contract for the 2023-2024 school year; discussion and possible action of hiring two (2) Hayes Non-Certified Instructional Specialist, one (1) Washington Non-Certified Instructional Specialist, one (1) AJHS Non-Certified Instructional Specialist, one (1) Hayes Teacher, one (1) AHS Special Ed Teacher, one (1) Assistant Band Director, two (2) Teacher Assistants, one (1) Maintenance employee; to accept the  resignations of Mary Ann Collier, Tim Long, Kelly Lowrance, Angie Foster, Angela Kile, Miranda Howry, Casey Black; and to accept the retirement of Bryan Harwell. 25 O.S. Section 307(B)(1)
 

25. Acknowledge Return to Open Session

26. Statement of Executive Session Proceedings

27. Action Items:

27.a. Vote to Amend or Not to Amend Superintendent's Contract for the 2023-2024 School Year

27.b. Vote to Hire or Not to Hire Personnel Listed on Attachment  25 O.S. Section 307(B)(1)

27.c. Vote to Accept or Not to Accept Resignations of Mary Ann Collier, Tim Long, Kelly Lowrance, Angie Foster, Angela Kile, Miranda Howry, Casey Black 25 O.S. Section 307(B)(1)

27.d. Vote to Accept or Not to Accept the Retirement of Bryan Harwell  .25 O.s. Section 307 (B)(1)

28. Vote to Adjourn