June 11, 2024 at 6:00 PM - Newcastle Board of Education Regular Meeting

1. Flag Salute

2. Call to Order and Roll Call of Members

3. Discussion and possible action on the Consent Agenda:

3.A. Agenda of Regular Meeting of June 11, 2024

3.B. Minutes of Special Meeting of June 6, 2024

3.C. Minutes of Regular Meeting of May 14, 2024

3.D. Mr. Brandon Morgan, FFA Instructor, is requesting an overnight stay trip for FFA students at the FFA Alumni Camp in Binger, OK. They will be staying from July 11 through 13, 2024. The camp is ran by OK State Officers and each cabin has an adult in it. Mr. Morgan will be staying at the camp as a chaperon for one of the cabins.

3.E. Mr. Brandon Morgan is requesting an overnight trip to Stillwater, Oklahoma to the OSU Animal Science Arena for the OK Pork Best of the Best Reasons Competition on the 16th, Sheep Judging and Teams Skills-a-thon on the 17th, and Cattle Judging and Awards on the 18th. 7 students and 2 adults.

3.F. Ms. Stacy Wright, High School Spirit Coordinator is requesting an overnight trip to Norman, OK for the OU Cheer Camp. They will be staying at the OU Campus from the 17th through the 19th.

3.G. Jessie Brown, HS Boys Basketball Coach requested permission for an overnight trip to Tulsa University for the Tulsa Basketball Team Camp. They will travel with 12 students and 3 adults and the dates are June 14th and 15th 2024.

3.H. Newcastle High School Library Surplus List

3.I. Maintenance Surplus Item

4. Public Input

5. Superintendent and Staff Updates:

6. Receive bids, consider, and award the District's $4,735,000 General Obligation Combined Purpose Bonds, Series 2024, to the successful purchaser

7. Possible consideration and vote to approve a resolution providing for the issuance of the $4,735,000 General Obligation Combined Purpose Bonds, Series 2024, by Independent School District Number 1 of McClain County, Oklahoma, authorized at an election duly called and held for such purposes; prescribing form of bonds and providing for registration thereof, providing for a levy of an annual tax for payment of principal and interest on the same; approving a continuing disclosure agreement; approving and deeming final the official statement pertaining to the bonds; and fixing other details.

8. Receive bids, consider, and award the District's $2,000,000 General Obligation Building Bonds, Federally Taxable Series 2024, to the successful purchaser.

9. Possible consideration and vote to approve a resolution providing for the issuance of the $2,000,000 General Obligation Building Bonds, Federally Taxable Series 2024, by Independent School District Number 1 of McClain County, Oklahoma, authorized at an election duly called and held for such purposes; prescribing form of bonds and providing for registration thereof, providing for a levy of an annual tax for payment of principal and interest on the same; approving a continuing disclosure agreement; approving and deeming final the official statement pertaining to the bonds; and fixing other details.

11. Discussion and possible action regarding the GMP #1 with Nabholz Construction Corporation, in the amount of $9,407,932.00 for the High School Addition project.

12. Discussion and possible action on the Contract Consent Agenda

12.A. FY25 Bison Creek Contract

12.B. FY25 Title III English Learners Cooperative Agreement

12.C. Pioneer Campus Fiber Relocation to facilitate Construction

12.D. FY25 Inspections Plus Monitoring Proposal

12.E. FY25 Inspections Plus Fire Alarm Inspection Proposal

12.F. KONE Incorporated Proposal

12.G. AESOP/Frontline Renewal

12.H. K-12 Job Spot/ Frontline Recruiting Renewal

12.I. Chickasaw Personal Communications

12.J. GCN Renewal Quote

12.K. LinQ Renewal Quote

12.L. FY25 Kellogg & Sovereign

12.M. FY25 Follett Library Titlepeek online service 

12.N. Gaggle.Net, Inc. Contract

12.O. Pioneer Long Distance, Inc.

12.P. Stacey Gray, Certified School Psychologist/Contractor, Testing Services Agreement

12.Q. ES2 Engineered Systems and Energy Solutions

12.R. FER Service Agreement

13. Discussion and possible action regarding Financial Consent Agenda

13.A. General Fund 11 Encumbrances and Change Orders

13.B. Building Fund 21 Encumbrances and Change Orders

13.C. Bond Fund 32 Encumbrances and Change Orders

13.D. Bond Fund 39 Encumbrances and Change Orders

13.E. Monthly payroll and extra duty disbursement

13.F. Purpose of Activity Fund Accounts

13.G. Revenue Analysis-General Fund

13.H. Revenue Expenditure Summary-Athletic

13.I. Revenue-Expenditure Summary-Non Athletic

13.J. Treasurer’s Report

13.K. Pre-Approved Fundraiser List

13.L. Booster Club Sanctioning

13.L.I. Newcastle Band Boosters

13.L.II. Newcastle Cross Country Booster

13.L.III. Newcastle Cheer Booster Club

14. New Business

15. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and B pursuant to 25 O.S. Section 307 (B)(1)

16. Vote to convene or not to convene in executive session

17. Return to Open Session

18. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A

19. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule B

20. Recess Meeting

21. Reconvene Meeting

22. Discussion of 2023-2024 CSI Scorecard and Year 4 Implementation

23. Adjournment