May 8, 2024 at 5:00 PM - Board of Education Special Meeting

Call to order and recording of members present and absent

Special Meeting Compliance Statement read

Administer the Oath of Office to board member, Mrs Karen Koehn, Seat #4

Signing of Loyalty Oath and Confidentiality Statement by board member, Mrs. Karen Koehn, Seat #4

Action to reorganize the Board of Education: President, Vice-President, Clerk and Deputy Clerk

CONSENT AGENDA: All the following items, which concern reports and items of a routine nature normally approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following

Addition of items of new business to the agenda

Minutes of the April 1, 2024 Regular Meeting and the April 3, 2024 Special Meeting

Approval of the Finance Report

Approval of the Extra Duty Salary Schedule

Approval of the Activity Fund Report

Approval of Activity Fund Fundraisers

Approval of Activity Fund inner-account transfers

Approval of the Child Nutrition Report

Declare the following items as surplus

Vote to approve purchase order encumbrances for the following funds for FY24

General Fund #11 PO#479-509 totaling $27,090.92 with change orders #001-509, and payroll PO#50259 totaling $69.86 with change orders #50000-50259, for a year-to-date total of $12,235,215.83

Building Fund #21 PO#065-074 totaling $99,384.39 with change orders #001-074, for a year-to-date total of $974,495.66

Child Nutrition Fund #22 PO #016 totaling $6,523.49 with change orders #001-016, and payroll change orders #50000-50003, for a year-to-date total of $491,841.45

Gift Fund #81 PO#020-026 totaling $21,385.27 with change orders #001-026, for a year-to-date total of $109,203.49

Superintendent's Report

Resignations, Retirements, Reassignments

Communications

Items of Current Business

Discussion with possible board action, vote to approve an offer of employment on a one-year temporary contract to Applicant #1, Applicant #2, and Applicant #3, Certified Teachers for the 2024-2024 school year

Discussion with possible board action, vote to employ the Certified Teachers listed on Exhibit A for the 2024-2025 school year

Discussion with possible board action, vote to employ the Certified Teachers listed on Exhibit B on a temporary contract for the 2024-2025 school year

Discussion with possible board action, vote to employ the Non-Certified personnel listed on Exhibit C for the 2024-2025 school year

Discussion with possible board action, vote to accept a $10,000 donation to the AHS Tournament account from Charles Morton Share Trust Foundation

Discussion with possible board action, vote to approve Northwest Technology Center to use one (1) school bus to transport students between NWTC and the NWOSU campuses during MASH Camp, May 20-22, 2024

Discussion with possible board action, vote to approve the following  out of state travel request

Alva High School Le Club- traveling to San Antonio, Texas, May 20-23, 2024

Alva Middle School TSA - traveling to the National TSA Conference in Orlando, Florida, June 26-July 1, 2024

Discussion with possible board action, vote to approve the following summer school classes and instructors

Summer Reading Academy - June 3 - June 27, 2024   

Tabitha Carothers

Chelsea Kornele

Sadie Wilson

Extended School Year Special Ed Services -  May 28 - June 28, 2024

Kelli Killman

Brandi Peace

Kayla Gilchrist 

Extended School Year Speech Pathology Service - May 28 - June 28, 2024

Beki Houston

Discussion with possible board action, vote to approve the following Alva School District Camp for the summer of 2024

Alva Summer Strength and Conditioning

Discussion with possible board action, vote to approve a Resolution for Schools and Libraries Universal Services (E-Rate) for 2024-2025.  This resolution authorizes filing of the Form 471 applications for funding year 2024-2025 and the payment of the applicants share upon approval of funding and receipt of services.

Discussion with possible board action, vote to approve the following renewal contracts and membership services 

Alcohol and Drug Testing, Inc. 

School to Work  24-25

OkTLE- Employee Evaluation Systems, Inc.

Chas. W. Carroll, P.A.

S & B CPA's & Associates, PLLC

Oklahoma State School Board Association - Employment Services

Oklahoma State School Board Association - Membership Service

SylogistEd, Inc. 2024-2025

Clearwater

Alva Golf and Country Club FY24

New Business

Signing of documents approved by earlier action

Adjourn