June 20, 2022 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order/Roll Call to establish quorum 

2. Pledge of Allegiance 

3.   ↵Comments from the Floor
The following rules shall govern this section:

1. Speakers must identify themselves
2. Each speaker is given a maximum of three (3) minutes
3. Total time allocated to this item is thirty (30) minutes
4. No board action will be taken on comments from the floor

4. Recognition of 2021-22 MPS Retiring Teachers and Support Staff

5. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)

1. School Safety and Security Update - Kyle Baldridge, MPS Safety Coordinator 
2. Financial Update
3. Capital Improvement Update
4. Enrollment Update 
5. Legislative Update

6. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of approval of the following items:

6.A. Minutes of the May 9, 2022 board meeting

6.B. Approval of monthly encumbrances for FY22

• General Fund accounts payable encumbrances-852-887
• General Fund payroll encumbrances-70560-70585
• Bond Fund 33 accounts payable-None
• Bond Fund 34 accounts payable-25-30
• Bond Fund 35 accounts payable-None
• Bond Fund 36 accounts payable-None
• Bond Fund 37 accounts payable-None
• Child Nutrition accounts payable encumbrances-10
• Child Nutrition payroll encumbrances-70025-70030
• Building Fund encumbrances-88-97
• Function/Summary Report for May
• Activity and Cafeteria Report for May

6.C. Treasurer's Report for May

6.D. Open New Activity Account(s):
MHS-Fashion Week
MHS-Special Education
MJHS-Special Education

6.E. Transfer Request:
MHS-From Class of 2023 to Student Council

6.F. Fundraiser requests SY 2022-2023 from:
Miami High School
Miami Junior High School
Nichols Upper Elementary
Roosevelt Elementary
Washington Elementary
Wilson Early Childhood Center

6.G. Temporary Appropriations for FY 2023

6.H. Annual Designations for FY 23:

1. Federal Program Coordinator and Authorized Representative - Keni Iverson and Jillian Douthit
2. Minutes Clerk - Amy Harnar
3. Assistant Minutes Clerk - Keni Iverson
4. Encumbrance Clerk - Jennifer Davis
5. School District Treasurer - Lisa Highsmith
6. Activity Account Custodian - Amy Harnar
7. Special Education Coordinator - Jillian Douthit 
8. Payroll Clerk - Lisa Highsmith
9. Child Nutrition Fund Custodian - Lisa Namestka
10. Title III Coordinator - Jillian Douthit
11. Title VI Coordinator - Keni Iverson
12. Website Administrator - David Frazier
13. Authorized Representative for Child Nutrition - Jillian Douthit
14. Authorized Representative for Insurance - Nick Highsmith
15. Oklahoma School Assurance Group (OSAG) Representative - Nick Highsmith
16. Receiving Clerk - Jennifer Davis
17. Assistant Receiving Clerk - Amy Harnar
18. Title IX Coordinator, Residency Coordinator, and Civil Rights Officer - Keni Iverson
19. Section 504 Coordinator - Jillian Douthit
20. Homeless Liaison - Peyton Westmoreland 
21. Safety Coordinator - Kyle Baldridge 
22. E-Rate Coordinator - Nicholas Talbert
23. District Legal Representatives - Rosenstein, Fist & Ringold, Attorneys at Law
24. Purchasing Agent and Authorized Representative for all Federal programs including E-Rate and Child Nutrition; Designated custodian for the General Fund, Building Fund, Child Nutrition Fund, Bond Fund, Activity Fund, Federal Programs, E-Rate, State Programs, and all other school programs - Nick Highsmith

6.I. Resolution authorizing the school treasurer to invest school district funds for the 2022-2023 school year. 

6.J. List of proposed depositories for the school district funds for the 2022-2023 fiscal year

6.K. Agreement with Miami Youth Football for the 2022-2023 school year

6.L. Agreement with Department of Rehabilitation Services Transition School To Work Study for the 2022-2023 School Year

6.M. Power School Agreements for the 2022-2023 School Year

1. TalentEd Records
2. UT Applicant Tracking
3. SIS Maintenance & Support

6.N. Agreement between CRW E-rate and Miami Public Schools for the 2022-2023 school year

6.O. Contract with Lightspeed Systems-DIRSEC for Content Filtering 

7. Items to be considered by the Board

7.A. The Board will discuss and vote to approve or not approve to replace a lost or destroyed warrant and issue duplicate check to Country Meats, in the amount of $236.00 warrant #19689, dated April 6, 2022.

7.B. The Board will discuss and vote to approve or not approve the OSIG Renewal Proposal for property, liability, and automobile coverage for the 2022-2023 school year.

7.C. The Board will discuss and vote to approve or not approve to enter into agreement with a Food Service Management Company for the 2022-2023 school year.

7.D. The Board will discuss and vote to approve or not approve the updated MPS Job Description Manual. 

7.E. The Board will discuss and vote to approve or not approve the updates to the district's Design for Learning Re-Entry Plan. 

7.F. The Board will discuss and vote to approve or not approve to declare the following for surplus property:

1. 2005 Chevy Suburban (White)-SUV #2, MIleage 153,634, VIN #3GNEC16X5G110900 
2. 2002 Chevy Suburban 4 Wheel Drive (Blue)-SUV #1, Mileage 168,720, VIN #3GNFK16Z62G298754

7.G. The Board will discuss and vote to approve or not approve the attached list(s) of various inventory items as surplus property and authorize the Superintendent to sell or dispose of said property in the best interest of the district.

7.H. The Board will discuss and vote to approve or not approve the 11 and 12 Month Salaries for the 2022-2023 school year. 

8. Proposed executive session to :

1.  Discuss ongoing Superintendent Evaluation
2.  Discuss those employees listed on the attached personnel agenda sheet and Exhibit A
3. Discuss the educational records of a minor child. 

All of these items are authorized by 25 O.S. Section 307(B)(1).
     

9. Convene or not convene into executive session

10. Acknowledge board’s return to Open Session.

11. Executive session minutes compliance announcement.

12. The Board will vote to approve or not approve the employment of Certified personnel, per the attached agenda personnel sheet and exhibit A located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. 74354 in display box.

13. The Board will vote to approve or not approve the employment of Support personnel, per the attached agenda personnel sheet and exhibit A located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. 74354 in display box.

14. The Board will vote to approve or not approve the resignation of Certified personnel, per the attached agenda personnel sheet exhibit A located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. 74354 in display box.

15. The Board will vote to approve or not approve the resignation of Support personnel, per the attached agenda personnel sheet and exhibit A located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. 74354 in display box.

16. New Business

17. Board will adjourn





Where Posted: Front Display Case, Administrative Offices, 2116 Rockdale Blvd, Miami, OK 74354


Date and Time:__________________________________________________________


Signature:_____________________________________________________________


Title:             Secretary to the Superintendent/B.O.E Minutes Clerk