January 15, 2024 at 6:00 PM - Regular Board of Education Meeting
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
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2. PRESENTATIONS AND RECOGNITIONS
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2.1. Special Presentation to the Board Members in Appreciation for Their Years of Service to the Children of Ponca City
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2.2. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the January Employee of the Month and Friend of Education Awards to the following employees: Certified Employee of the Month - Wendy Landes - Science Teacher/PoHi
Support Employee of the Month - Dennis Malaska - Custodian/Liberty Elementary Friend of Education - Beverly Carter - Volunteer/Liberty Elementary |
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3. PUBLIC COMMENT
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3.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value of school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
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4. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
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4.1. Minutes from the December 11, 2023, Board Meeting
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4.2. Contracts/Agreements under $10,000
Attachments:
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5. ACTION ITEMS (MOTION REQUIRED)
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5.1. Consider and Take Action on the Following District Financial Reports:
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5.1.A. FY24 Budget Amendments
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5.1.B. FY24 General Fund 11 Encumbrances #901-#938 in the amount of $844,912.29
Attachments:
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5.1.C. FY24 Building Fund 21 Encumbrances #104-#108 in the amount of $71,525.39
Attachments:
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5.1.D. Bond 33 Encumbrances #22-#23 in the amount of $15,834.50
Attachments:
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5.1.E. Bond 34 Encumbrance #9 in the amount of $69,462.63
Attachments:
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5.1.F. FY24 Gifts and Endowment Fund 81 Encumbrances #102-#104 in the amount of $1,564.00
Attachments:
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5.1.G. Change Order Listings for Funds 11, 21, 22, and 81.
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5.1.H. Budget Analysis Reports
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5.1.I. Bond Fund Reports
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5.1.J. Booster Club Fundraiser Requests
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5.1.K. Activity Fund Reports/Requests
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5.1.L. Treasurer’s Reports
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5.1.M. Out of State Travel
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5.1.N. Ratification & Approval of Payrolls
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5.2. Consider and Take Action to Approve the Construction Manager Recommendations Report for the Howell Office Remodel from Rick Scott Construction
Commentary:
The Estimated Construction GMP is $1,499,831.60 and will come from Bond 33. Jason Leavitt will answer questions.
Attachments:
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5.3. Consider and Take Action on the following Contracts/Agreements:
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5.3.A. Quote from Big Tex Trailer World, Inc. for a Trailer for the Maintenance Department
Commentary:
This quote is for a dump trailer for the Maintenance Department, allowing staff to haul and move scrap, mulch, and other items more efficiently. The total cost is $17,391.00 and will be taken from the Building Fund. Jason Leavitt will answer questions.
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5.3.B. Agreement with Carbon Black Security for Antiviral Software for the District
Commentary:
The VMware Carbon Black software is an all-in-one antivirus, anti-malware, and anti-ransomware product. It will protect all teachers' laptops, admin desktops, and servers. This software is guaranteed to stop a ransomware attack and will protect against normal antivirus/anti-malware attacks or infestations. This will replace Sentinel One software provided by Arete Advisors. The total cost is $14,034.50 and will come from Bond 33. Ryan Dooley will answer questions.
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5.3.C. Quote From Coryell Roofing and Construction Inc. to Complete Repairs to Areas at High School
Commentary:
This quote is to replace the final portions of modified bitumen roofing at the High School. The areas include the Commons, Old Boys/Girls Gym barrel roof, and the Wrestling Room at Robson Fieldhouse. The total amount is $349,966.56 and will come from the Building Fund. Jason Leavitt will answer questions.
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5.3.D. Agreement with EF High School Exchange Year for 2024-2025 Academic Year Foreign Exchange Student
Commentary:
This agreement is for the 2024-2025 academic school year for a high school foreign exchange student from Germany. Dr. Dalana Hawkins will answer questions.
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5.3.E. Agreement with Softchoice/Microsoft Licensing (Formerly SHI)
Commentary:
Microsoft licensing is purchased off the state contract and is based on the district's Full-Time Equivalency (FTE). This covers all laptops, desktops, and servers used by the district. The total amount is $42,315.00 and will come from Bond 34. Ryan Dooley will answer questions.
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5.4. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; to Discuss the Superintendent of Schools' Contract [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; to Discuss Employment of Superintendent [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B)(2)]; to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section 307 (B)(3)]; and to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307 (B)(4)]
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5.5. Return to Open Session.
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5.6. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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5.7. Consider and Take Action on Ratification/Renewal of the Contract or New Contract for the Superintendent of Schools
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5.8. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
Attachments:
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5.9. Consider and Take Action on Memorandum of Understanding between the Ponca City Association of Classroom Teachers and Ponca City Board of Education for a Stipend for a Tutor for the French Language Virtual Students
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6. NEW BUSINESS
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7. ADJOURNMENT (Motion required)
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