December 11, 2023 at 6:00 PM - Regular Board of Education Meeting

1. CALL TO ORDER

1.1. Call Meeting to Order (President)

1.2. Flag Salute

1.3. Roll Call (Minutes Clerk of the Board)

2. PRESENTATIONS AND RECOGNITIONS

2.1. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the December Employee of the Month and Friend of Education Awards to the following employees:

3. PUBLIC COMMENT

3.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value of school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board:
  Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.

Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.

For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education.

4. Vote to Recess Regular Board Meeting and Call a Public Hearing for Tribal Leaders and Native American Parents to Discuss the Participation of Native American Students in Educational Programs, to Comment on Educational Programs, and to Review Section 2.3 of the Board Policy "Native American Community Relations."

4.1. Vote to Return to Regular Session

5. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION

6. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended.  Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.

6.1. Minutes from the November 13, 2023, Regular Board of Education Meeting and November 16, 2023, Special Board of Education Meeting

6.2. Contracts/Agreements under $10,000

7. ACTION ITEMS (MOTION REQUIRED)

7.1. Consider and Take Action on the Following District Financial Reports:

7.1.A. FY24 Budget Amendments

7.1.B. FY24 General Fund 11 Encumbrances #843-#900 in the amount of $162,169.55

7.1.C. FY24 Building Fund 21 Encumbrances #96-#103 in the amount of $86,876.74

7.1.D. FY24 Child Nutrition Fund 22 Encumbrances #109-#112 in the amount of $62,300.00

7.1.E. Bond 34 Encumbrance #8 in the amount of $53,653.89 

7.1.F. FY24 Gifts and Endowment Fund 81 Encumbrances #93-#101 in the amount of $15,600.14

7.1.G. Change Order Listing as of December 1, 2023, for Funds 11, 21, 22, and 81

7.1.H. Budget Analysis Reports

7.1.I. Bond Fund Reports

7.1.J. Activity Fund Reports/Requests

7.1.K. Out-of-State Travel Requests

7.1.L. Treasurer’s Reports

7.1.M. Ratification & Approval of Payrolls

7.2. Consider and Take Action on Hiring the Following Individual as Adjunct Teacher As Specified:

• Amanda Butler - Elementary Education

7.3. Consider and Take Action to Approve the Estimated GMP of $517,193.01 from Rick Scott Construction for the West Middle School and Wildcat Academy Secure Entries Project

7.4. Consider and Take Action on the following Contracts/Agreements:

7.4.A. Agreement with Muni Services, LLC to Provide Arbitrage Rebate Services

7.4.B. Quote from Vance Country Ford for a Vehicle Purchase for the Maintenance Department

7.4.C. Quote from Vance Country Ford for the Purchase of Two Vehicles for District Use

7.4.D. Quote from Vance Country Ford for a Vehicle Purchase for VoAg

7.5. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307(B)(1)]; to Discuss the Evaluation of the Superintendent of Schools [Authority for Executive Session: 25 O.S. Section 307(B)(1)]; to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section 307(B)(3)]; to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307(B)(4)]; and to Discuss the Grievance filed by Erika Buerger Regarding the Treatment of Her Child at School Where Disclosure of Information Would Violate Confidentiality Requirements of State and/or Federal Law [Authority for Executive Session: 25 O.S. Section 307(B)(7)]

7.6. Return to Open Session

7.7. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential

7.8. Discussion and Vote to Accept or Reject the Grievance and Whether to Grant or Not Grant the Relief Requested

7.9. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel

8. NEW BUSINESS

9. ADJOURNMENT (Motion required)