June 26, 2023 at 6:00 PM - Regular Session

1. Call to Order

1.A. Roll Call

1.B. Moment of Silence and Invocation led by Jackie Noble, Director of Elementary Education

1.C. Flag Salute led by Danny Zarrella, Director of Technology

2. Opportunity for Public Comment

3. Central Office Reports

3.A. Regular Report of the Superintendent

4. Board Reports and Communications

5. Consent Docket Items: All of the following items will be approved by one vote unless any Board Member desires to have a separate vote on any or all of these items. Motion and vote by Board of Education to approve:

5.A. Retirements, Resignations and Transfers

5.B. Minutes of the June 5, 2023, Regular Board Meeting

5.C. Treasurer's Report

5.D. Encumbrance Registers for the 2022-2023 FY
GENERAL FUND 11 ENCUMBRANCES 1982-2002
BUILDING FUND 21 ENCUMBRANCES 260-262
GIFT FUND 81 ENCUMBRANCES 39-40
INSURANCE FUND 86 ENCUMBRANCES 23-32

5.E. Encumbrance Registers for the 2023-2024 FY
GENERAL FUND 11 ENCUMBRANCES 1-358, 1041-1047
BUILDING FUND 21 ENCUMBRANCES 1-101

5.F. Public Gifts to Shawnee Public School (Policy BB)

5.G. Transfer various School Activity Funds to the Refunds & Reimbursement account #942 

5.H. School Activity Fund Transfers for the 22-23 FY

5.I. 2023-2024 School Activity Fund Sub-Accounts

5.J. "Certificate of Municipal Order" Dr. Jenny Jasper, School Treasurer

5.K. District Purchasing Officer for the 2023-2024 FY

5.L. District Encumbrance Clerk and Minutes Clerk for the 2023-2024 FY

5.M. School Nutrition Accounts Payable Clerk for 2023-2024 FY

5.N. Guidelines for Tax Exempt Bonds in accordance with the U.S. Department of Treasury

5.O. 2023-2024 Travel Reimbursement

5.P. Resolution to Secure Insurance Coverage with Oklahoma Schools Insurance Group (OSIG) through BancFirst Insurance Services, Inc.

5.Q. 2023-2024 Oklahoma School Assurance Group (OSAG)

5.R. Disposal of Surplus School Property

5.S. Out of State Trip request:
a) Destiny AbuBakir-Temple, Leila Kaseca, Jaylin Stapleton, and SHS Volleyball Team to Coweta Varsity Tournament in Coweta, OK, from August 11, 2023, to August 12, 2023.
b) Destiny AbuBakir-Temple, Leila Kaseca, Jaylin Stapleton, and SHS Volleyball Team to Catoosa Port City Tournament in Catoosa, OK, from September 8, 2023, to September 9, 2023.

5.T. Approve the following agreements:
a) City of Shawnee Police Service contract (Site Security)
b) Kellogg & Sovereign Consulting, LLC (E-Rate Management Services)
c) Capstone (Learning Software Pre-K - 5th)
d) Youth and Family Resource Center, INC. (Hope House)
e) True Solutions (Summer Custodial Work)
f) Kickapoo Head Start (Special Services)

6. Business Requiring Board Action:

6.A. Discussion and possible action regarding the Shawnee Public School's Academic Calendar for the 2024-2025 SY

6.B. Discussion and possible action regarding the approval of the bid for remodeling portions of Wilson School with Pottawatomie County sales tax funds.

7. Proposed Executive Session to discuss:

7.A. The employment of the Certified Personnel and Support. Oklahoma Statutes, Title 25 § 307 (B)(1) and (7) as listed:
a) Employment of Certified Personnel as presented in Addendum A
b) Employment of Support Personnel as presented in Addendum B
c) Employment of Adjunct Personnel as presented in Addendum C
d) Employment of Athletic Personnel as presented in Addendum D

7.A.a. Vote to convene or not to convene into Executive Session

8. Acknowledge to return to Open Session 

9. Board President's Statement of Executive Session Minutes.

10. Discussion and possible action regarding Certified Personnel Addendum A for the 23-24 SY

11. Discussion and possible action regarding Support Personnel Addendum B for the 23-24 SY

12. Discussion and possible action regarding Adjunct Personnel Addendum C for the 23-24 SY

13. Discussion and possible action regarding Athletic Personnel Addendum D for the 23-24 SY

14. New Business: New business means any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 O.S. 311(A)(10).

15. Adjournment