August 20, 2020 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Kevin Hime
3. Roll Call to Establish Quorum
4. Special Guests/Special Recognition - Kevin Hime and Patty Neuwirth 
5. Architect and Construction Manager at Risk Update
Attachments: (2)
6. Report of the Superintendent
6.a. Drawing for School Site to Receive Funding for "Curb Appeal" Makeover
6.b. "Curb Appeal" Makeover Project Updates:
Ridgecrest Elementary
Woodland Hills Elementary
6.c. Information Item - "Return to Learn" Update
6.d. Action Item:  Proposed Revisions to Policy DBD - Conflicts of Interest
Attachments: (1)
6.e. Action Item:  Proposed Revisions to Policy EHDF - Online Instruction
Attachments: (1)
6.f. Action Item:  Proposed Adoption of Policy FDC-P - Medical Exemption Review Committee (Process for Eligible Exemptions and Documentation for Decision)
6.g. Action Item:  Proposed Revisions to Policy FDC - R1 - Student Attendance 
Attachments: (1)
6.h. Action Item:  Proposed Adoption of Policy FNGB-E - Electronic Device Agreement
Attachments: (1)
6.i. Superintendent's Announcement(s)
7. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)
7.a. Item(s) Removed from the Consent Agenda for Separate Action
7.b. Approval of the Balance of the Consent Agenda
7.c. Approval of the Minutes of the August 3, 2020 Regular Board Meeting
Attachments: (1)
7.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf
Attachments: (1)
7.d.1. Increase, Decrease and Issue Purchase Orders
Attachments: (2)
7.d.2. Emergency Approvals
Attachments: (1)
7.d.3. Gasoline Tabulation
Attachments: (1)
7.d.4. Bids/Quotes  (Ron Stephens Stadium Wall Repair)
Attachments: (1)
7.d.5. Payroll Encumbrance Purchase Order Numbers
Attachments: (1)
7.d.6. Encumbrances/Partial Payments
Attachments: (1)
7.e. Report of the Chief Financial Officer - Lance Gibbs
7.e.1. Treasurer's Report for the Month of July 2020
Attachments: (1)
7.e.2. Monthly Authorization to Invest
Attachments: (1)
7.f. Report of the Activity Fund Custodian - Nancy McQuaide
7.f.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments
Attachments: (2)
7.f.2. Activity Fund Summary of Accounts
Attachments: (1)
7.g. Report of the Clerk - Kathy Bentley
Attachments: (1)
7.g.1. Applications for Sanctioning of Parent Organizations and Booster Clubs
Attachments: (1)
7.g.2. Construction Related Contracts/Agreements
Attachments: (1)
7.g.2.A. Cavins Construction Group LLC, Change Order#1, LHS Gym and Auditorium HVAC
7.g.2.B. Cavins Construction Group LLC, Change Order #1, Child Nutrition Warehouse Freezer and Refrigerator Replacement
7.g.2.C. Crossland Construction Company, Change Order #13, New EMS (several areas)
Attachments: (1)
7.g.2.D. RCJ Construction Inc, Change Order #1, TMS HVAC Renovation
Attachments: (1)
7.g.3. Contracts / Agreements
Attachments: (1)
7.g.3.A. Black River, Payroll Printer Maintenance FY21 (previously Sherlock Services in July)
Attachments: (1)
7.g.3.B. Blakeburn Studios, School Portrait Program, Adams Elementary
Attachments: (1)
7.g.3.C. Digi Security Systems, Additional Cameras and Licenses, New EMS
Attachments: (1)
7.g.3.D. Fidelity Communications, Brockland School for Special Services Center, relocation services
Attachments: (1)
7.g.3.E. Kelly Sports Properties, Free Tickets, Athletic Events
Attachments: (1)
7.g.3.F. Legend Driven Auto Group of Lawton Oklahoma, Offering Fundraiser Opportunity for  Schools/Booster Clubs/PTA's
Attachments: (1)
7.g.3.G. Nearpod Inc., Citizenship/Literacy/English Learners/Flocabulary, District-wide K-12 Online Curriculum 
Attachments: (1)
7.g.3.H. OU National Center for Disability Education and Training, Pre-Employment Transition Services for High School Students
Attachments: (1)
7.g.3.I. OSSAA Eligible Athletic Officials
Attachments: (1)
7.g.3.J. Renaissance, Star Math & Star Reading, LHS Non-Special Education 9th Grade Students
Attachments: (1)
7.g.4. Approval to Dispose of Surplus Property (School Furniture Replaced with New Furniture)
Attachments: (1)
8. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:
8.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Personnel Report.  
Attachments: (1)
9. Vote to Convene in Executive Session
10. Vote to Acknowledge Return to Open Session
11. Statement of Executive Session Minutes
12. Superintendent's Personnel Report / Items Discussed in Executive Session
12.a. Approval of Personnel Report
Attachments: (1)
13. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)
14. The next regular board meeting date is Tuesday, September 1, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.
15. Setting New Board Meeting Dates
16. Board Announcements
17. Adjournment
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