March 10, 2020 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting
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1. Call to Order
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2. Pledge of Allegiance - Dr. Tom Thomas
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3. Roll Call to Establish Quorum
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4. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter
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4.a. Recognition of Kent Jester in appreciation of his 10 years of service to the Lawton Board of Education
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4.b. 2019 Team Sill Excellence in Education Award Winners - Col. Don King
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5. Architect and Construction Manager at Risk Update
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6. Departmental Reports
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6.a. Information Item: Update - Business Operations and Educational Services Reports
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6.b. Action Item: Approval of FY19 Audit (Under Separate Cover) - Lance Gibbs
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6.c. Action Item: Approval of the following proposed summer 2020 programs and budgets - Lance Gibbs:
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6.d. Action Item: Proposed revisions to the following policies:
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7. Report of the Interim Superintendent
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7.a. Superintendent's Announcement(s)
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8. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.) |
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8.a. Item(s) Removed from the Consent Agenda for Separate Action
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8.b. Approval of the Balance of the Consent Agenda
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8.c. Approval of the Minutes of the February 20, 2020 Regular Board Meeting
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8.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf
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8.d.1. Increase, Decrease and Issue Purchase Orders
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8.d.2. Gasoline Tabulation
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8.d.3. Bids/Quotes
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8.d.3.A. HVAC Renovation - MHS Gym
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8.d.4. Encumbrances/Partial Payments
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8.e. Report of the Comptroller - Lance Gibbs
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8.e.1. Treasurer's Report for the Month of February 2020.
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8.e.2. Monthly Authorization to Invest
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8.f. Report of the Activity Fund Custodian - Nancy McQuaide
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8.f.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments
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8.f.2. Activity Fund Summary of Accounts
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8.g. Report of the Clerk - Kathy Bentley
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8.g.1. Construction Related Contracts/Agreements
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8.g.1.A. Public Service Company of Oklahoma, installation of transformer, walk-in freezer at the child-nutrition warehouse
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8.g.2. Contracts / Agreements
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8.g.2.A. Afterwork Productions, DJ and Photobooth Services for LHS Prom, April 18, 2020 and EHS Prom April 25, 2020
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8.g.2.B. Cummins-Setters Commercial Partners LLC:
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8.g.2.C. Dan L Wigington Company, appraisal services for property at 52nd Street (34.25 acres)
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8.g.2.D. Mary E Johnson & Associates PLLC, service agreement for FY20 District Audit
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8.g.2.E. Music Theatre International production contract, MHS Drama, Little Shop of Horrors performances April 16-19, 2020
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8.g.2.F. Susan Tyrell, Consultant, evaluation and reporting of the DoDEA Grant 777
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8.g.2.G. Writing by Design, Consultant, Limited English Proficiency for EL Teachers, April 9, 2020
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8.g.3. Approval to Dispose of Surplus Property
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9. Proposed Executive Session to Discuss: [Authorized by 25 OKLA.STAT. Section 307 (B)(1)(3) of the Oklahoma Open Meeting Act]
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9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports.
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9.b. Elementary Principal(s)
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9.c. Director of Operations
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9.d. Director of Staff Development
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9.e. Assistant Superintendent of Human Resources
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9.f. Assistant Superintendent of Educational Services
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9.g. Chief Financial Officer
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9.h. The purchase or appraisal of real property
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10. Vote to Convene in Executive Session
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11. Vote to Acknowledge Return to Open Session
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12. Statement of Executive Session Minutes
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13. Superintendent's Personnel Report / Items Discussed in Executive Session
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13.a. Approval of Certified and Support Personnel Reports
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13.b. Approval of employment of Elementary Principal(s)
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13.c. Approval of the employment of Director of Operations
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13.d. Approval of the employment of Director of Staff Development
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13.e. Approval of the employment of Assistant Superintendent of Human Resources
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13.f. Approval of employment of the Assistant Superintendent of Educational Services
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13.g. Approval of employment of Chief Financial Officer
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13.h. Consideration and action, if any, regarding the purchase or appraisal of real property
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14. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Okla. Stat. tit. 25 Sec. 311(A)(9)
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15. The next regular board meeting date is Thursday, April 16, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.
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16. Setting New Board Meeting Dates
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17. Board Announcements
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18. Adjournment
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