March 10, 2020 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Dr. Tom Thomas
3. Roll Call to Establish Quorum
4. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter
4.a. Recognition of Kent Jester in appreciation of his 10 years of service to the Lawton Board of Education
4.b. 2019 Team Sill Excellence in Education Award Winners - Col. Don King
5. Architect and Construction Manager at Risk Update
6. Departmental Reports
6.a. Information Item: Update - Business Operations and Educational Services Reports 
Attachments: (2)
6.b. Action Item:  Approval of FY19 Audit    (Under Separate Cover) - Lance Gibbs
6.c. Action Item:  Approval of the following proposed summer 2020 programs and budgets - Lance Gibbs:
  • Summer Maintenance (Weed Crew), Project #136, May 1 - August 31, 2020
  • Special Education Extended School Year (ESY) - Project #136/535, 3 day week, 5 hours each day, June 2-18, 2020
  • Title 1 Extended School Year - Project #511, 5 day week, May 26-28, June 1-26, 2020, 4 hours each day
  • Title III  Extended School Year, Project #572, 4 days week, 5.75 hours per day, June 1-30, 2020
  • Summer Meal Programs
Attachments: (5)
6.d. Action Item:  Proposed revisions to the following policies:
  • Policy CFDA - Asset Capitalization and Depreciation
  • Policy FFA - Health:  Students - Procedures for Communicable Diseases
7. Report of the Interim Superintendent
7.a. Superintendent's Announcement(s)
8. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)
8.a. Item(s) Removed from the Consent Agenda for Separate Action
8.b. Approval of the Balance of the Consent Agenda
8.c. Approval of the Minutes of the February 20, 2020 Regular Board Meeting
Attachments: (1)
8.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf
Attachments: (1)
8.d.1. Increase, Decrease and Issue Purchase Orders
Attachments: (2)
8.d.2. Gasoline Tabulation
Attachments: (1)
8.d.3. Bids/Quotes
8.d.3.A. HVAC Renovation - MHS Gym
Attachments: (1)
8.d.4. Encumbrances/Partial Payments
Attachments: (1)
8.e. Report of the Comptroller - Lance Gibbs
Attachments: (1)
8.e.1. Treasurer's Report for the Month of February 2020.  
Attachments: (1)
8.e.2. Monthly Authorization to Invest
Attachments: (1)
8.f. Report of the Activity Fund Custodian - Nancy McQuaide
8.f.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments
Attachments: (2)
8.f.2. Activity Fund Summary of Accounts
Attachments: (1)
8.g. Report of the Clerk - Kathy Bentley
Attachments: (1)
8.g.1. Construction Related Contracts/Agreements
8.g.1.A. Public Service Company of Oklahoma, installation of transformer, walk-in freezer at the child-nutrition warehouse
Attachments: (1)
8.g.2. Contracts / Agreements
8.g.2.A. Afterwork Productions, DJ and Photobooth Services for LHS Prom, April 18, 2020 and EHS Prom April 25, 2020
Attachments: (2)
8.g.2.B. Cummins-Setters Commercial Partners LLC:
  • Disclosure to Seller or Buyer or Brokerage Duties, Responsibilities and Services
  • Real Estate Marketing Update - 52nd & Quanah Parker Trailway Property
  • Exclusive Real Estate Listing Agreement - Jackson Elementary School
  • Exclusive Real Estate Listing Agreement - Park Lane Elementary School
  • Exclusive Real Estate Listing Agreement - Taft School
  • Exclusive Real Estate Listing Agreement - Swinney Elementary School
  • Exclusive Real Estate Listing Agreement - Wilson Elementary School
8.g.2.C. Dan L Wigington Company, appraisal services for property at 52nd Street (34.25 acres)
Attachments: (1)
8.g.2.D. Mary E Johnson & Associates PLLC, service agreement for FY20 District Audit
Attachments: (1)
8.g.2.E. Music Theatre International production contract, MHS Drama, Little Shop of Horrors performances April 16-19, 2020
Attachments: (1)
8.g.2.F. Susan Tyrell, Consultant, evaluation and reporting of the DoDEA Grant 777
Attachments: (1)
8.g.2.G. Writing by Design, Consultant, Limited English Proficiency for EL Teachers, April 9, 2020
Attachments: (1)
8.g.3. Approval to Dispose of Surplus Property
Attachments: (1)
9. Proposed Executive Session to Discuss:   [Authorized by 25 OKLA.STAT. Section 307 (B)(1)(3) of the Oklahoma Open Meeting Act]
9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports.
Attachments: (2)
9.b. Elementary Principal(s)
9.c. Director of Operations
9.d. Director of Staff Development
9.e. Assistant Superintendent of Human Resources
9.f. Assistant Superintendent of Educational Services
9.g. Chief Financial Officer
9.h. The purchase or appraisal of real property
10. Vote to Convene in Executive Session
11. Vote to Acknowledge Return to Open Session
12. Statement of Executive Session Minutes
13. Superintendent's Personnel Report / Items Discussed in Executive Session
13.a. Approval of Certified and Support Personnel Reports
13.b. Approval of employment of Elementary Principal(s)
13.c. Approval of the employment of Director of Operations
13.d. Approval of the employment of Director of Staff Development
13.e. Approval of the employment of Assistant Superintendent of Human Resources
13.f. Approval of employment of the Assistant Superintendent of Educational Services
13.g. Approval of employment of Chief Financial Officer
13.h. Consideration and action, if any, regarding the purchase or appraisal of real property
14. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)
15. The next regular board meeting date is Thursday, April 16, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.
16. Setting New Board Meeting Dates
17. Board Announcements
18. Adjournment
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