August 12, 2025 at 6:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions

1. Addison Harmon and Laura Bennett recently participated in the FCCLA National Leadership Convention in Orlando with their advisor, Jody Webber (submitted by Mr. Howell, HS Principal)

3.B. Superintendent's Report, Tyler Bridges

3.C. Board Communication

3.D. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. July 8, 2025 Special Meeting Minutes

4.B. July 8,2025 Regular Meeting Minutes

4.C. July 31, 2025, Special Meeting Minutes

4.D. Board of Education Member Training Credit Report (Sup) 

4.E. Review, Reading and Approval of the following policy: (Sup)

1. DO
2. DABB
3. FEA
4. FEG
5. FNG

4.F. Annual Handbook Review in Accordance with Board Policy BPCAB:

1. Stillwater Board of Education Member Handbook 
2. Stillwater Public Schools Employee Handbook (HR)
3. Stillwater Public Schools Certified and Support Payroll Handbook (Finance)
4. Stillwater Public Schools Parent/Student Handbook (Communications)
5. Stillwater Public Schools Student Athletics Handbook (Athletics)
6. Athletic Coaches handbook (Athletics)
7. Booster/Sanctioned Organization Handbooks (Finance)

4.G. SPS Non-Exclusive Trademark License Agreement (Communications/Superintendent)

1. The Club Apparel, Megan Rodgers, Manager

4.H. Consider and Vote to approve District Apps (Superintendent)
Board Approved - SPS Supported (tech support included)

•  Google Suite
•  Canvas
•  Infinite Campus
•  Google Classroom
•  School Messenger
•  IXL
•  GoGuardian
•  Edgenuity/Imagine Learning

Not SPS supported (tech support not included)

•  HUDL
•  Sports You
•  Cut Time
•  Remind
•  Rank One
•  Facebook
•  Instagram
•  X (Twitter)
•  GroupMe
•  Text Free
•  Language Line
•  Talking Points

4.I. Transfer and Summary of Activity Account Funds

4.J. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed): (Finance)
2025-2026 General Fund (11) Encumbrances #2026-11-3 – 2026-11-97, 2026-11-103, 2026-11-128 - 2026-11-133, 2026-11-154, 2026-11-160 - 2026-11-216
Totaling $375,679.56

2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-30, 2026-22-41 – 2026-22-46
Totaling $1,094,856.82

2025-2026 Bond 31 Fund (31) Encumbrances #2026-31-1 – 2026-31-3 – 2026-31-10
Totaling $246,319.82

2025-2026 Bond 32 Fund (32) Encumbrances #2026-32-2 – 2026-32-24
Totaling $5,789,526.79

2025-2026 Bond 33 Fund (33) Encumbrances #2026-33-112 – 2026-33-147
Totaling $348,366.91

4.K. Sanctioned Organizations Approval Packages for FY 2025-2026

4.L. Approval of the FY 2025–2026 Contracts:
Educational Services

1. ACT WorkKeys
2. Oklahoma State University School of Kinesiology, Applied Health and Recreation
3. Parchment
4. Ripley Public Schools Alternative Education Cooperative Agreement
5. Shelby Healthcare

4.M. Consider and Vote to Approve or Not Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project - Operations

4.N. Consider and Vote to Approve or Not Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project - Operations

4.O. Consider and Vote to Approve or Not Approve an Architectural and Engineering Design Assistance Professional Services Agreement with 505 Architects - Operations

4.P. Consider and Vote to Approve or Not Approve Service Order No. 29 for SPS Bond 2023 High School Phase l Project - Operations

5. BUSINESS/FINANCE

5.A. Consider and Vote to Approve the Treasurer's Report (Action)

6. OPERATIONS

6.A. Receive Chase Morris Sudden Cardiac Arrest Site Plans

6.B. Receive Stillwater Public Schools Critical Incident Management Plan

6.C. Consider and Vote to Approve or Not Approve Certificate of Substantial Completion for SPS OES Building Renovation Phase 2 project

6.D. Consider and Vote to Approve or Not Approve Stillwater Public School Long-Range Facility Planning Executive Committee recommendation for the SPS High School Athletics Phase I Project

6.E. Consider and Vote to Approve or Not  Approve an Amendment to SO 07 for Professional Services with 505 Architects for SPS High School Athletics Phase I Project

6.F. Bond 2023 Update 

7. ADJOURNMENT

7.A. Vote to Adjourn (Action)