August 14, 2025 at 11:30 AM - Regular Meeting

I. Meeting Called to Order/ Welcome

I.A. Call to order and record members present and absent

I.B. Invocation

II. Introduction of Guests

II.A. Briefings/Recognition

II.B. Public Participation

III. Proposed Non-Action Items:

III.A. Superintendent’s Report

III.B. Board Member Reports

III.C. Review the process of appointment to fill a vacated Board seat.

III.D. Review Policy DA

III.E. Discussion on the use of voice recordings at Board meetings. 

III.F. Program Update - Aviation Maintenance 

IV. Proposed Consent Agenda

All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

IV.A. Financial Reports and Recommendations

IV.A.1. Treasurer(s) Reports & Recommendations

IV.A.2. Encumbrance Orders 2025-2026

IV.A.2.a. General Fund - $672,807.55

IV.A.2.b. General Fund Salaries - $304,350.82

IV.A.2.c. Building Fund - $2,650,329.06

IV.A.2.d. G & E Fund - $7,690.00

IV.A.3. Budget Amendment(s): #2

IV.A.4. Activity Fund/PELL Grant Reports

IV.A.5. Activity Fund Transfers

IV.B. Previous Meeting Minutes: 

IV.B.1. June 12, 2025 - Regular Board Meeting REVISION

IV.B.2. July 10, 2025 - Special Board Meeting 

IV.B.3. July 10, 2025 - Regular Board Meeting

IV.C. Request(s) for Out-of-State:

IV.C.1. Kristi Inselman & Kristina Frodsham
NCHSE Conference
Cincinnati, OH
October 27 - 31, 2025
Estimated Cost: $4,114.00 (each)

IV.C.2. Sharla McMillin
NCHSE Conference
Cincinnati, OH
October 27 - 31, 2025
Estimated Cost: $2,232.00

IV.D. Travel Claim Reimbursement(s)

IV.D.1. Eric Ward, Superintendent

IV.E. Date/Time/Place for Next Board of Education Meeting(s)-Regular Meeting on September 11, 2025, @ 11:30 a.m. at the SouthernTech Main Campus, Bob Thomason Board Room

V. Proposed Board Action Items:

V.A. Discussion and possible board action to approve additional professional allowance for Brock McMillin, Diesel Instructor.

V.B. Discussion and possible board action to approve changes to policy EH - Student Conduct

V.C. Discussion and possible board action to approve the purchase of a 2025 Ford F-250 Truck for the amount of $76,496.00

V.D. Discussion and possible board action to approve the purchase of a 2025 Ford Expedition, not to exceed $77,500.00

V.E. Discussion and possible board action to authorize soliciting bids for the HEO Outdoor Classroom

V.F. Discussion and possible board action to authorize soliciting bids for the SH-199 Median Turn Lane

V.G. Discussion and possible board action to approve the renewal and upgrade of the online Dropout Recovery Curriculum

V.H. Discussion and possible board action to approve the AEFL Memorandum of Understanding

V.I. Discussion and possible board action to approve the proposed inventory surplus

V.J. Discussion and possible board action to enter into a lease agreement with JRE Strategies, LLC for the use of 2 acres of unimproved land.

VI. Proposed Executive Session
Proposed Executive Session for the purpose of discussing the resignation(s) and employment of the positions listed below, including discussions of information, the disclosure of which would violate confidentiality requirements of State and/or Federal Law, as authorized by Title 25, Oklahoma Statutes Section 307 (B)(1) and (B)(7).

VI.A. Resignations:

VI.A.1. Reisa Johnston, PT Wed Health Instructor, effective October 3, 2025

VI.B. Employment, as follows:

VI.B.1. Basic Peace Officer/Security Guard Adjunct Instructor

VI.B.2. Health Adjunct Instructors

VI.B.3. Industrial Maintenance, CNC Adjunct Instructor

VI.C. Salary Adjustment(s)/Contract Change(s)/Reassignments:

VI.C.1. Sandra Joy, from WED Administrative Assistant to WED Specialist, effective August 14, 2025

VI.C.2. Clif Jenkins, from Adjunct Instructor to WED Facilities Maintenance Instructor, effective August 14, 2025

VI.C.3. Lindsey Johnson, from WED Administrative Assistant to WRO Program Support Administrator, effective August 14, 2025

VI.C.4. Anthony Bilyeu and Jennifer Laird - Extra Duty Contract - CTSO Coordinator, $1250.00 each per semester

VI.C.5. Angela Leu, Counselor - Extra Duty Contract - training and expenses for Therapy Dog - $3,000.00

VI.C.6. Janet Asbury, GED Adjunct Instructor, retroactive to July 8, 2025

VI.D. Vote to convene or not convene into Executive Session

VI.E. Acknowledgment of Board's Return to Open Session

VI.F. Statement of minutes of executive session

VII. Proposed Personnel Action Items

VII.A. Discussion and possible board action to approve the resignations of:

VII.A.1. Reisa Johnston, PT Wed Health Instructor, effective October 3, 2025

VII.B. Discussion and possible board action to approve the following employment:

VII.B.1. Basic Peace Officer/Security Guard Adjunct Instructor

VII.B.2. Health Adjunct Instructors

VII.B.3. Industrial Maintenance, CNC Adjunct Instructor

VII.C. Salary Adjustment(s)/Contract Change(s)/Reassignments:

VII.C.1. Sandra Joy, from WED Administrative Assistant to WED Specialist, effective August 14, 2025

VII.C.2. Clif Jenkins, from Adjunct Instructor to WED Facilities Maintenance Instructor, effective August 14, 2025

VII.C.3. Lindsey Johnson, from WED Administrative Assistant to WRO Program Support Administrator, effective August 14, 2025

VII.C.4. Anthony Bilyeu and Jennifer Laird, Extra Duty Contract - CTSO Coordinator, $1250.00 each per semester

VII.C.5. Angela Leu, Counselor - Extra Duty Contract - training and expenses for Therapy Dog - $3,000.00

VII.C.6. Janet Asbury, GED Adjunct Instructor, retroactive to July 8, 2025

VIII. New Business

IX. Adjourn