December 14, 2023 at 11:30 AM - Regular Meeting

I. Meeting Called to Order/ Welcome

I.A. Call to order and record members present and absent

I.B. Invocation

II. Introduction of Guests

II.A. Briefings/Recognition

II.B. Public Participation

III. Proposed Non-Action Items:

III.A. Superintendent’s Report

III.B. Board Member Reports

III.C. Board of Education Goals - Discussion and Next Steps

IV. Proposed Consent Agenda

All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

IV.A. Financial Reports and Recommendations

IV.A.1. Treasurer(s) Reports & Recommendations

IV.A.2. Encumbrance Orders 2023-2024

IV.A.2.a. General Fund 977 thru 1091

IV.A.2.b. General Fund Salaries 70129 thru 70130

IV.A.2.c. Building Fund 225 thru 259

IV.A.2.d. G & E Funds 79 thru 91

IV.A.3. Budget Amendment(s): #6

IV.A.4. Activity Fund/PELL Grant Reports

IV.A.5. Activity Sub-Accounts and Purpose

IV.B. Previous Meeting Minutes:   November 9, 2023 - Regular Meeting

IV.C. Request(s) for Out-of-State:

IV.C.1. Dianna Boeckman & Shannon McElroy
COABE National Convention
Nashville, TN
March 16-20, 2024
Estimated Cost:  $5,730.00 (each)

IV.C.2. Jennifer Laird
NC3 Train the Trainer
Tucson, AZ
January 7-12, 2024
Estimated Cost: $2974.00

IV.D. Travel Claim Reimbursement(s)

IV.D.1. Eric Ward, Superintendent
2.  Bill Coleman, Board Member
3.  Dana Gossvener, Board Member
4.  David Leu, Board Member
5.  Brian McDaniel, Board Member
6.  Georganne Westfall

IV.E. Date/Time/Place for Next Board of Education Meeting(s)-Regular Meeting on January 11, 2024, @ 11:30 a.m. at the SouthernTech Main Campus, Bob Thomason Board Room

V. Proposed Board Action Items:

V.A. Discussion and possible board action to approve the preliminary design and architectural services with MA+ for the BPOC Training Center, estimated at $58,950.00

V.B. Discussion and possible board action to approve surplus of equipment

V.C. Discussion and possible board action to approve the clinical facility agreement with Rejuvenaid LLC

V.D. Discussion and possible board action to approve the following District and Board Operation policies:

V.D.1. AD - Board of Education

V.D.2. AE - District Officials and Professional Service Providers

V.D.3. AF - Board Meetings

V.D.4. AG - District Policies

V.D.5. AH - Communications with Board

V.D.6. AI - Code of Ethics

V.E. Discussion and possible board action to approve the following General Administration policies: 

V.E.1. BA - District Administration

V.E.2. BB - District Property and Facilities

V.E.3. BC - Safety Programs

V.E.4. BE - Security

V.E.5. BF - District Services

V.E.6. BJ - Internet Access and Acceptable Use Policy 

V.E.7. BM - Service Animals

V.E.8. BN - Prohibition of Race and Sex Discrimination

V.F. Discussion and possible board action to approve the following Fiscal Administration policies:

V.F.1. CB - Finance

V.F.2. CI - Travel and Reimbursement

V.G. Discussion and possible board action to approve the following Personnel policies:

V.G.1. DA - General Personnel Policies

V.G.2. DD - Certified Instructors

V.G.3. DE - Support Personnel

V.G.4. DG - Employee Complaints

V.G.5. DJ - Leave

V.G.6. DK - Extra-Duty Assignments

V.G.7. DL - Professional Development Program

V.H. Discussion and possible board action to approve the following Instruction and Student policies:

V.H.1. EC - Grading, College Credit, Accreditation, and Competency

V.H.2. EG - General Student Policies

V.H.3. EI - Student Searches

V.H.4. EJ - Student Discipline, Suspension, and Due Process

V.H.5. EL - Student Drug Testing

VI. Proposed Executive Session
Proposed Executive Session for the purpose of discussing the employment of the positions listed below, including discussions of information.  Title 25, Oklahoma Statutes Section 307 (B)(1).

VI.A. Employment, as follows:
1.  Sharla McMillin, Health Instructor, effective January 3, 2024
2.  Darnell Shanklin, Client Services Coordinator, effective January 3, 2024
3.  Marty Waters, HEO Instructor, effective January 3, 2024
4.  Carey (Scott) Richards, Safety Adjunct Instructor, effective January 2, 2024
 

VI.B. Re-assignment(s)/Salary Adjustment(s):
1.  Traci McCann from WED Administrative Assistant to WED Project Coordinator, effective January 8, 2024
2.  Misty Sanders from WED Administrative Assistant to WED Project Coordinator, effective January 8, 2024
3.  Robbin Mathis, Administrative Assistant, modify contractual terms due to not being impacted by the state-mandated salary adjustment, retroactive to July 1, 2023

VI.C. Vote to convene or not convene into Executive Session

VI.D. Acknowledgment of Board's Return to Open Session

VI.E. Statement of minutes of executive session

VII. Proposed Personnel Action Items

VII.A. Discussion and possible board action to approve the following employment:

VII.A.1. Sharla McMillin, Health Instructor, effective January 3, 2024
 

VII.A.2. Darnell Shanklin, Client Services Coordinator, effective January 3, 2024
 

VII.A.3. Marty Waters, HEO Instructor, effective January 3, 2024

VII.A.4. Carey (Scott) Richards, Safety Adjunct Instructor, effective January 2, 2024

VII.B. Discussion and possible board action to approve the following re-assignment(s)/salary adjustment(s):

VII.B.1. Traci McCann from WED Administrative Assistant to WED Project Coordinator, effective January 8, 2024

VII.B.2. Misty Sanders from WED Administrative Assistant to WED Project Coordinator, effective January 8, 2024

VII.B.3. Robbin Mathis, Administrative Assistant, modify contractual terms due to not being impacted by the state-mandated salary adjustment, retroactive to July 1, 2023

VIII. New Business

IX. Adjourn