June 11, 2024 at 5:30 PM - Regular Meeting of the Board of Education
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1. Call to Order
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2. Roll Call and Determination of Quorum
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3. Moment of Silence - Pledge of Allegiance – Mission
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4. Public Expressions
Rationale:
The public may comment only on any item appearing on this agenda, subject to the following restrictions: statements to the Board of Education by members of the public are limited to no more than three (3) minutes for each speaker unless altered by the presiding officer, with the approval of the board and, collectively, no more than 15 minutes are allowed for public expressions unless permitted by a majority vote of the board.
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5. Superintendent's Report
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5.A. District Update by Mr. Aaron Collins, Superintendent/CEO
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5.B. Presentations/Recognitions
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5.B.1. Presentation of the FY2025 Marketing and Communications Plan
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5.B.2. Karen Upton, Site Director, Extension Programs
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5.B.3. Alicia Smith, Director, Financial Aid
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5.C. Financial
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5.C.1. Public Hearing for the FY 2024-2025 Budget, per requirements of the School District
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5.C.2. Treasurer's Report for the month of May 2024 - Bruce Campbell, District Treasurer
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5.D. Dates of Upcoming Events [Administration]
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5.D.1. Practical Nursing Pinning Ceremony, Thursday, June 13, 1:00 p.m.; 5700 N. Kelley Avenue, Oklahoma City
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5.D.2. Aviation Graduation; Friday, June 14, 4:00 p.m.; Auditorium, District Center, 1900 Springlake Drive, Oklahoma City
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5.D.3. Juneteenth Holiday – Offices Closed Wednesday, June 19
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5.D.4. Aviation Open House; Friday, June 21, 10:00 – 12:00 p.m.; Aviation Campus, 5600 S. MacArthur Blvd, Oklahoma City
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5.D.5. June Regular Board Meeting; Tuesday, June 25; 5:30 p.m.; Room K, District Center, 1900 Springlake Drive, OKC
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5.D.6. Independence Day Holiday – Offices Closed Thursday, July 4
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5.D.7. Annual Oklahoma Summit - CareerTech Summer Conference; Thursday and Friday, August 1-2; Tulsa Cox Convention Center, Tulsa, Oklahoma
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5.D.8. OSSBA/CCOSA Conference; Thursday, August 22 - Dr. Bob Mooneyham Memorial Scholarship Golf Tournament & Pre-Conference; Friday-Sunday, August 23-25 -Education Leadership Conference; Oklahoma City Convention Center, OKC
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5.E. Board Member Reports
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6. Board Reports for Review (no action required):
David Martin, Deputy Superintendent Jeremy Cowley, Senior Director, Student Affairs & Workforce Development Romel Muex-Pullen, Senior Director, Organizational Development Ronald Grant, Senior Director, Business & Finance Robyn Miller, Senior Director, Operations Jessica Martinez-Brooks, Senior Director, Strategic Communications & Engagement |
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7. Motion, discussion and possible vote to approve or disapprove the Minutes of the May 13, 2024 Emergency Board Meeting and the May 14, 2024 Regular Board Meeting. [Administration]
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8. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
Rationale:
[The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately.]
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8.A. Transfer of funds, in the amount of $167,594.00, from the Activity Fund to the General Fund account for the month of May 2024. [Business & Finance]
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8.B. Approval of FY25 Instructional Programs Activity Fund Fundraisers [Business & Finance [Attached]
Attachments:
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9. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
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9.A. Adoption of the FY 2024-2025 Original District Budget, in accordance with the School District Budget Act. [Business & Finance]
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9.B. Declare list of equipment as surplus and no longer of use to the District, and instruct the Superintendent to dispose of the items in a legal manner. (Attached) [Operations and Business & Finance]
Attachments:
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9.C. Memorandum of Understanding (MOU) between Metro Technology Centers and the Oklahoma City Black Chamber of Commerce for facility and resource usage at the Economic Development Center (EDC) for a one-year period beginning July 1, 2024 through June 30, 2025. [Strategic Communications & Engagement]
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9.D. Master Career Major list for 2024-25 School Year to reflect changes and update information in instructional framework. [Student Affairs & Workforce Development]
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9.E. Memorandum of Understanding (MOU) between Metro Technology Centers and the Dale Rogers Training Center, Inc. (DRTC). The purpose is to provide physical space for DRTC staff at the Aviation Center in the event of a catastrophic event at the Mike Monroney Aeronautical Center (FAA). Up for renewal June 2025. [Operations and Business & Finance]
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9.F. Memorandum of Understanding (MOU) and Addendum between Metro Technology Centers and Tinker Federal Credit Union. The purpose of the MOU and Addendum is to continue operating a branch credit union location at Metro Tech's Springlake Campus. This MOU and Addendum are effective July 1, 2024 through June 30, 2025. [Operations and Business & Finance]
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9.G. Memorandum of understanding (MOU) between Metro Technology Centers and Metro Technology Centers Foundation, Inc. for facility and equipment usage at STEM Academy at the Springlake Campus at the cost of $1,000 annually. This agreement is for one year from July 1, 2024 through June 30, 2025. [Operations and Business & Finance]
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9.H. Memorandum of Understanding (MOU) between Robinson-Park and Metro Technology Centers for a continued partnership in collaborating in providing economical parking solution for downtown business center clients. The term of this MOU is from June 30, 2024 through December 31, 2024. [Student Affairs & Workforce Development]
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9.I. Memorandum of Understanding (MOU) between Metro Technology Centers and the Oklahoma Department of Career and Technology Education (ODCTE) for providing written exams for certifications effective July 1, 2024 through June 30, 2025. [Student Affairs & Workforce Development]
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9.J. Memorandum of Understanding (MOU) between Metro Technology Centers and Accurate Environmental Training for license-level courses. Metro Technology Centers will recover the invoice amount by adding a 5% management fee and bill the City of OKC per the guidelines stated in the contract from July 1, 2024 through June 30, 2025 [Student Affairs & Workforce Development]
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9.K. Memorandum of Understanding (MOU) between Metro Technology Centers and the Oklahoma Department of Career and Technology Education (ODCTE) for providing ACT WorkKeys Assessments for Student Services effective July 1, 2024 through June 30, 2025 [Student Affairs & Workforce Development]
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9.L. Memorandum of Understanding (MOU) between Metro Technology Centers and the Oklahoma Department of Career and Technology Education (ODCTE) for providing ACT WorkKeys Assessments at the South Bryant Campus effective July 1, 2024 through June 30, 2025 [Student Affairs & Workforce Development]
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9.M. Lease Agreement between Metro Technology Centers (MetroTech) and Community Action Agency of Oklahoma City and Oklahoma/Canadian Counties Inc. to operate a Head Start program and Day care service at the Springlake Campus, identified as Early Education Center North. The Agreement is effective July 1, 2024 through June 30, 2025. [Operations and Business & Finance]
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9.N. Lease Agreement between Metro Technology Centers (Metro Tech) and Sunbeam Family Services to operate a Head Start/Early Head Start service at the South Bryant Campus and identified as Early Education Center South. The Agreement is effective July 1, 2024 through June 30, 2025. [Operations and Business & Finance]
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9.O. Lease Agreement between Metro Technology Centers (Metro Tech) and the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Sheriff's Office. The purpose of the Agreement is for the 911 Communications Center at the Public Safety Academy building on the South Bryant Campus. The Agreement is effective July 1, 2024 through June 30, 2025. [Operations and Business & Finance]
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9.P. OU Health Addendum of Existing Affiliation Agreement to include the Radiologic Technologist and Medical Assistant Programs. The original agreement was approved by the board on July 14, 2023 for the period of July 1, 2023 to June 30, 2025. [Instruction]
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9.Q. Renewal of sign location lease agreement between Metro Technology Centers and The Lamar Companies for sign located at 3601 N. Martin L. King Blvd., Oklahoma City, Oklahoma, from July 1, 2024 through June 30, 2025. The lease shall be for a one-year term (original term commenced on July 1, 2022), and shall extend for successive terms of one-year each up to ten (10) years. [Communications]
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9.R. Approval of Universal Service Fund E-Rate Category 1 and Category 2 Fiscal Year 2025 Awards totaling $223,542.00. These funds will subsidize 90% of internet costs and 85% of network equipment costs to increase wireless performance and capacity in classrooms. [Operations and Business & Finance]
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9.S. Acceptance of a Small Business Administration 2024 Growth Accelerator Fund Competition Stage One Award Prize in the amount of $50,000. Funds will benefit the Oklahoma APEX Accelerator program within Economic & Workforce Development by launching an artificial intelligence accelerator training program for start-up and small businesses. [Operations and Business & Finance]
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9.T. Receipt of the following Carl Perkins basic funding grant for FY 2025: Secondary Consortium $158,923. [Operations and Business & Finance]
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9.U. Revised academic credit crosswalk between Metro Technology Centers and all partner high schools to reflect career major changes, SDE/ODCTE credit updates and OCAS codes. [Student Affairs & Workforce Development]
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10. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
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10.A. Employment of the persons listed below:
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10.A.1. Probationary [Contingent on Drug Screen & Background Check]:
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10.A.2. Regular Full-Time (employees completing probationary employment):
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10.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: Attached
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10.B. Re-Employ Exempt Employees for FY25: [Attached]
Attachments:
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10.C. Re-Employ Non-Exempt Employees for FY25: [Attached]
Attachments:
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10.D. Transfer:
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10.E. Release/Resignation/Retirement of:
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10.F. Revised Job Titles and/or Job Descriptions [Reviewed by Personnel Committee 5/23/2024]
Recruitment & Outreach Specialist |
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10.G. Repurposed Positions [Revised Job Titles & Job Descriptions] (Personnel Committee Meeting 5/23/2024)
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11. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
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11.A. FY 2024 Encumbrances PO #2404558 - PO #2404916 (see attachment for a full list of the encumbrances). [Business & Finance]
Attachments:
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11.B. Encumbrance to Maverick Insurance Group, Louisville, Kentucky for insurance coverage in FY 2025. Insurance premiums include, but are not limited to Cyber Liability, Directors and Officers/Employment Practices Liability, Gun Range and Firearms Liability, Workers Compensation, Underground Storage Tank, Commercial Autos, Commercial Liability, Active Shooter/Malicious Attack, Aviation Liability, Drones and Aviation Hull and Damage with pending commercial property coverage premium. The total estimated encumbrance is $1,570,241. [Operations]
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11.C. Continuance of Primary Vendor contract with Constellation New Energy as the third -party gas supplier for the District in the amount of $50,000.00 for FY2024. The contract and was competitively bid with RFP #20-007. [Business and Finance]
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11.D. Encumbrance to the Board of County Commissioners in the amount of $360,000.00 for FY25 county assessments and evaluation fees. [Business & Finance]
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11.E. Encumbrance to the Board of County Commissioners in the amount of $360,000.00 for FY25 county assessments and evaluation fees. [Business & Finance]
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11.F. Encumbrance to the City of Oklahoma City for FY25 in the amount of $110,500.00 for District water services. [Business & Finance]
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11.G. Encumbrance to the Bank of Oklahoma in the amount of $1,000,923.62 for the STEM Academy Building bond lease for FY25. [Business & Finance]
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11.H. Contract with Firetrol Protection Systems for Semi-annual Kitchen Hood System, Semi-annual Special Hazard Suppression System Inspections and Annual Portable Fire Extinguisher Inspections in accordance with State Code of Regulations, and Local Authority Having Jurisdiction across the district in the amount of $11,077.00 [ESRA]
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11.I. Encumbrance to Oklahoma Natural Gas Company in the amount of $80,000 for FY25 District gas services. [Business & Finance]
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11.J. Encumbrance to the Bancfirst Trust and Investment Management in the amount of $10,557,300.00 FY25 principal and interest payments for 2019 bond issue. [Business & Finance]
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11.K. Encumbrance to Oklahoma Gas & Electric Company (OG&E) in the amount of $650,000 to pay for the District's electricity services for FY25. [Business & Finance]
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11.L. Contract with Firetrol Protection Systems for Annual Fire Alarm and Sprinkler System Inspections in accordance with State Code of Regulations, and Local Authority Having Jurisdiction across the district in the amount of $20,308.00. [ESRA]
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11.M. Continuance of Primary Vendor Contract with Focal Pointe of Oklahoma LLC to provide lawn care services for District campuses. This is year three (3) of the 5-year contract competitively bid with RFP #23-001. [Business & Finance]
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11.N. Encumbrance in the amount of $60,768.74 to Durante Construction Inc. to remove, replace, repair and/or install new Roof access ladders, and Roof hatch guardrails across Springlake Campus to be in compliance with OSHA Regulations and to increase safety for Maintenance personnel and reduce risk of work-related injuries or deaths. [Operations]
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11.O. Primary Vendor Contract for FY25 to Sapphire Window Cleaning LLC to provide interior and exterior window cleaning services for Metro Technology Centers Springlake Campus, South Bryant Campus and Aviation Campus. The service was competitively bid using RFP #24-008 on March 11, 2024. [Business & Finance]
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11.P. Continuance of Primary Vendor contract with Durante Construction as the Primary Vendor for building repair, maintenance and construction. The services were competitively bid with RFP #22-002 and is in compliance with the Oklahoma Competitive Bidding Act. This is year three (3) of the 5-year contract. [Business and Finance]
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11.Q. Continuance of Primary Vendor contract with Bison Electrical Services LLC to provide maintenance and repairs for District electrical. The contract was competitively bid with RFP #24-006. [Business & Finance]
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11.R. Continuance of Primary Vendor contract with Allied Elevator to provide maintenance, repairs and inspections for District elevators and lifts. The contract was competitively bid with RFP #24-004. [Business & Finance]
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11.S. Continuance of Primary Vendor contract with Waste Connections in the amount of $45,000 to provide trash removal services for FY25. The contract was competitively bid with RFP #19-008. [Business & Finance]
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11.T. Continuance of the Primary vendor contract with Vestis Services LLC, formerly known as Aramark Uniform & Career Apparel Group to supply uniforms and custodial supplies to the Operations Department. The item was competitively bid with Request for information (RFI) #24-001. [Business & Finance]
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11.U. Continuance of Primary Vendor contract with Prosegur Services Group to provide armed security guard services for District campuses. The contract was competitively bid with RFP #24-003. [Business & Finance]
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11.V. Encumbrances to Square Compass Media totaling $47,700 for digital marketing, digital commercials and retargeting for FY25. [Marketing and Communications]
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11.W. Agreement between Griffin Communications and Metro Technology Centers to sponsor the News 9 Kitchen Studio for FY2025 in the amount of $48,000. [Marketing and Communications]
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11.X. Encumbrance to RK Black in the amount of $100,000 for administration, faculty and staff printing, binding and delivery of projects to Metro Tech sites and campuses for FY25. State contract SW1013R. [Marketing and Communications]
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11.Y. Continuation of participation in a cooperative agreement for the technology centers’ statewide marketing agreement for FY 2025 payable to Autry Tech, at a cost of $27,500.00. [Marketing and Communications]
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11.Z. Continuation of participation in the statewide public relations and marketing consultation cooperative agreement with The Gooden Group payable to Meridian Tech for FY25, at a cost of $9,221.00. [Marketing and Communications]
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11.AA. Encumbrance to Xcel Office Solutions for printing fleet management solution for the FY24-25 school year, at a total cost of $95,000.00. This will be purchased through State Contract SW1034X. [Student Affairs & Workforce Development]
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11.AB. Encumbrance to Interworks for Microsoft Axure Cloud Assessment, at a total cost of $35,000.00. [Student Affairs & Workforce Development]
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11.AC. Encumbrance to Joultech Solutions for network data security scan protection and assessment report as approved vendor to do business with Metro Tech for $34,500. [Student Affairs & Workforce Development]
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11.AD. Encumbrance to United Data Technologies, Inc. for network equipment and UPS’s supporting high school programs, at a total cost of $22,346.71 contingent upon E-Rate funding. This was awarded to United Data Technologies, Inc. through RFP bidding. [Student Affairs & Workforce Development]
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11.AE. Encumbrance to LoopUp for phone services and support for the district FY 24/25, at a total cost of $29,356.80. LoopUp, LLC. is an approved OMES State Supplier. [Student Affairs & Workforce Development]
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11.AF. Encumbrance to SHI International, in the amount of $103,368.48, for network security hardware and software for FY 24/25. SHI International is on Sate Contract SW1014. [Student Affairs & Workforce Development]
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11.AG. Encumbrance to Dell for annual subscription licensing for Microsoft products. Software covered under this lease includes Microsoft 365, Windows (Operating System), Microsoft Office, Windows Server, Teams Phones, and Anti-Virus. The total encumbrance is $88,978.76. These items will be purchased through state contract SW1020D. [Student Affairs & Workforce Development]
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11.AH. Encumbrance for the Frontline Education System- Frontline Central Solution, Recruiting & Hiring Solution, Professional Learning Management, and Employee Evaluation Management, Total Amount $34,996.43. [Human Resource]
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11.AI. Contract with Firetrol Protection Systems for Annual Fire and Security Alarm Monitoring in accordance with State Code of Regulations, and Local Authority Having Jurisdiction across the district in the amount of $15,720.00. [ESRA]
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12. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
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13. Adjournment
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Web Viewer
Notice of this Regular Meeting was received by the Oklahoma County Clerk at 10:09 a.m. on November 16, 2023. The date, time, location and agenda for this meeting was posted on Metro Tech’s external website on June 7, 2024, as required by the Oklahoma Open Meeting Act.
The agenda for this Regular Meeting was first posted on June 7, 2024. The agenda was revised and re-posted at 3:12 p.m. on Tuesday, June 11, 2024. Revisions were made to change Encumbrance and Purchasing Item 11.I. Changed 'electrical' to 'gas.' No other items were changed from the first posting to the second posting.
Valerie Manuel, Minutes Clerk
The agenda for this Regular Meeting was first posted on June 7, 2024. The agenda was revised and re-posted at 3:12 p.m. on Tuesday, June 11, 2024. Revisions were made to change Encumbrance and Purchasing Item 11.I. Changed 'electrical' to 'gas.' No other items were changed from the first posting to the second posting.
Valerie Manuel, Minutes Clerk