March 12, 2024 at 5:30 PM - Regular Meeting of the Board of Education
| Agenda | ||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
1. Call to Order
|
||||||||||||||||||||||||||||||||||||||||||
|
2. Roll Call and Determination of Quorum
|
||||||||||||||||||||||||||||||||||||||||||
|
3. Moment of Silence - Pledge of Allegiance - Mission
|
||||||||||||||||||||||||||||||||||||||||||
|
4. Public Expressions
Rationale:
The public may comment only on any item appearing on this agenda, subject to the following restrictions: statements to the Board of Education by members of the public are limited to no more than three (3) minutes for each speaker unless altered by the presiding officer, with the approval of the board and, collectively, no more than 15 minutes are allowed for public expressions unless permitted by a majority vote of the board.
|
||||||||||||||||||||||||||||||||||||||||||
|
5. Superintendent's Report
|
||||||||||||||||||||||||||||||||||||||||||
|
5.A. District Update by Mr. Aaron Collins, Superintendent/CEO
|
||||||||||||||||||||||||||||||||||||||||||
|
5.B. Presentations/Recognitions
|
||||||||||||||||||||||||||||||||||||||||||
|
5.B.1. Michele Sanders, Site Director, Business & Technology Center
|
||||||||||||||||||||||||||||||||||||||||||
|
5.B.2. Michele Sanders, Site Director, Business & Technology Center
|
||||||||||||||||||||||||||||||||||||||||||
|
5.C. Financial
|
||||||||||||||||||||||||||||||||||||||||||
|
5.C.1. Treasurer's Report for the month of February 2024 - Bruce Campbell, District Treasurer
|
||||||||||||||||||||||||||||||||||||||||||
|
5.C.2. Independent Audit Report and Financial Statements for the year ended June 30, 2023, as presented by Eide Bailly LLP
|
||||||||||||||||||||||||||||||||||||||||||
|
5.D. Dates of Upcoming Events [Administration]
|
||||||||||||||||||||||||||||||||||||||||||
|
5.D.1. Spring Break (Schools Closed-No Students); Monday-Friday, March 18-22
|
||||||||||||||||||||||||||||||||||||||||||
|
5.D.2. Spring Break (Offices Closed); Thursday-Friday, March 21-22
|
||||||||||||||||||||||||||||||||||||||||||
|
5.D.3. NSBA Annual Conference; Saturday-Monday, April 6 - 8, 2024 (Pre-Conference Workshops Friday, April 5, 2024); New Orleans, LA [may leave the day before and return the day after]
|
||||||||||||||||||||||||||||||||||||||||||
|
5.D.4. Metro Tech Foundation Annual ‘Sowing the Seeds of Success’ Banquet; Friday, April 12, 2024; 6:30 p.m.; Oklahoma History Center, 800 Nazih Zuhdi Dr., OKC
|
||||||||||||||||||||||||||||||||||||||||||
|
5.D.5. April Regular Board Meeting; Tuesday, April 16; 5:30 p.m.; Room K, District Center, 1900 Springlake Drive, Oklahoma City
|
||||||||||||||||||||||||||||||||||||||||||
|
5.E. Board Member Reports
|
||||||||||||||||||||||||||||||||||||||||||
|
6. Appointment by the Board President of an Ad Hoc Board Nominating Committee to recommend a proposed slate of Board Officers [President, Vice-President, and Clerk], and present the proposed slate of officers at the April 16, 2024 Board Meeting. (no action required)
Rationale:
|
||||||||||||||||||||||||||||||||||||||||||
|
7. Board Reports for Review (no action required):
David Martin, Deputy Superintendent Jeremy Cowley, Senior Director, Student Affairs & Workforce Development Romel Muex-Pullen, Senior Director, Organizational Development Ronald Grant, Senior Director, Business & Finance Robyn Miller, Senior Director, Operations Jessica Martinez-Brooks, Senior Director, Strategic Communications & Engagement |
||||||||||||||||||||||||||||||||||||||||||
|
8. Motion, discussion and possible vote to approve or disapprove the Minutes of the February 13, 2024 Regular Board Meeting. [Administration]
|
||||||||||||||||||||||||||||||||||||||||||
|
9. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
Rationale:
[The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately.]
|
||||||||||||||||||||||||||||||||||||||||||
|
9.A. Transfer of funds, in the amount of $109,699.80 from the Activity Fund to the General Fund account for the month of February 2024. [Business & Finance]
|
||||||||||||||||||||||||||||||||||||||||||
|
9.B. Establishment of an Activity Fund account for General Activity Fund. Projected Sources of Revenue: Sponsorships, Donations, and Fundraising. Planned Utilization: Activities and products to promote community, entertainment, awards, motivational items, guest speakers, judge gifts, promotional and organizational items for employees and guests. [Business & Finance]
|
||||||||||||||||||||||||||||||||||||||||||
|
10. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
|
||||||||||||||||||||||||||||||||||||||||||
|
10.A. Declare list of equipment as surplus and no longer of use to the District and instruct the Superintendent to dispose of the items in a legal manner. (Attached) [Operations and Business & Finance]
Attachments:
()
|
||||||||||||||||||||||||||||||||||||||||||
|
10.B. Agreement with Durante Construction, Inc., as general contractors for the Metro Tech Springlake Campus, Amphitheater – R&R Seating – to replace worn seating in the outdoor amphitheater area. Project funding in the amount of $62,088.50 (pricing, terms and conditions per quote). Bond funds will be utilized for this project. [Operations and Business & Finance]
|
||||||||||||||||||||||||||||||||||||||||||
|
10.C. Agreement with Durante Construction, Inc., as general contractors for the Metro Tech Springlake Campus, Amphitheater – ADA Access Ramps – to comply with Americans with Disabilities Act of 1990 access ramp to outdoor amphitheater seating area. Project funding in the amount of $49,283.25 (pricing, terms and conditions per quote). Bond funds will be utilized for this project. [Operations and Business & Finance]
|
||||||||||||||||||||||||||||||||||||||||||
|
10.D. Renewal of Contract with Oklahoma Department of Corrections (DOC) under the same terms and conditions as in previous years. The purpose of the agreement is for Metro Tech to provide Welding Training: Job Readiness Students to learn and practice welding techniques. The effective date of the renewal shall be for the period of July 1, 2024 through June 30, 2025. [Student Affairs and Workforce Development]
|
||||||||||||||||||||||||||||||||||||||||||
|
10.E. Ratification of acceptance of monetary donation, in the total amount of $2,100, for food and refreshments for vendors and guests participating in the Black History Celebration event held February 15, 2024. (Total monetary donations: L&M Furniture - $1,500 and KI Furniture - $650.) [Business & Finance]
|
||||||||||||||||||||||||||||||||||||||||||
|
10.F. Memorandum of Understanding between Metro Technology Centers (MTC) and OkACTE for MTC employees to be a part of a positional membership for Fiscal Year 2024-2025. [Human Resources and Business & Finance]
|
||||||||||||||||||||||||||||||||||||||||||
|
10.G. Request approval to increase Tuition from $2.50 to $3.25 per credit hour for all programs effective July 1, 2024. (Reviewed by the Board Finance Committee 2-19-24) [Business & Finance]
|
||||||||||||||||||||||||||||||||||||||||||
|
11. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
|
||||||||||||||||||||||||||||||||||||||||||
|
11.A. Employment of the persons listed below:
|
||||||||||||||||||||||||||||||||||||||||||
|
11.A.1. Probationary [Contingent on Drug Screen & Background Check]:
|
||||||||||||||||||||||||||||||||||||||||||
|
11.A.2. Regular Full-Time (employees completing probationary employment):
|
||||||||||||||||||||||||||||||||||||||||||
|
11.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]
Attachments:
()
|
||||||||||||||||||||||||||||||||||||||||||
|
11.B. Transfer:
|
||||||||||||||||||||||||||||||||||||||||||
|
11.C. Release/Resignation/Retirement of:
|
||||||||||||||||||||||||||||||||||||||||||
|
11.D. Revised Job Titles and/or Job Descriptions [Reviewed by Personnel Committee 2/20/24]
|
||||||||||||||||||||||||||||||||||||||||||
|
12. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
|
||||||||||||||||||||||||||||||||||||||||||
|
12.A. FY 2024 Encumbrances PO #2403411 - PO #2403769 (see attachment for a full list of the encumbrances). [Business & Finance]
|
||||||||||||||||||||||||||||||||||||||||||
|
12.B. Encumbrance to Apple, in the total amount of $60,001.05, for computer equipment for the new Journalism Program at the Business & Technology Center (BTC). These items will be purchased through State Contract ITSW0206A. [Student Affairs & Workforce Development and Business & Finance]
|
||||||||||||||||||||||||||||||||||||||||||
|
12.C. Encumbrance to Mythics, in the total amount of $34,980.00, for Oracle cloud database services and support. This will be purchased through State Contract SW1011. [Instruction and Business & Finance]
|
||||||||||||||||||||||||||||||||||||||||||
|
13. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
|
||||||||||||||||||||||||||||||||||||||||||
|
14. Executive Session
|
||||||||||||||||||||||||||||||||||||||||||
|
14.A. Motion and possible vote to convene in Executive Session as authorized by Executive Session authority: Oklahoma Statutes, Title 25 § 307 (B) (1), (2) and (7). The Board may discuss the following items:
Evaluation of the Minutes Clerk position |
||||||||||||||||||||||||||||||||||||||||||
|
14.B. Executive Session of the Board.
|
||||||||||||||||||||||||||||||||||||||||||
|
14.C. Motion and vote to return to open session.
|
||||||||||||||||||||||||||||||||||||||||||
|
14.D. Board President’s Statement of Executive Session Minutes.
|
||||||||||||||||||||||||||||||||||||||||||
|
15. Motion, discussion, and possible vote to revise the Job Title and/or Job Description of the Senior Administrative Assistant/Minutes Clerk to Executive Assistant and to set wages and benefits. [Administration]
|
||||||||||||||||||||||||||||||||||||||||||
|
16. Adjournment
|
Web Viewer
Notice of this Regular Meeting was received by the Oklahoma County Clerk at 10:09 a.m. on November 16, 2023. The date, time, location and agenda for this meeting was posted on Metro Tech’s external website on March 8, 2024, as required by the Oklahoma Open Meeting Act.
JoAnn Johnson, Minutes Clerk
JoAnn Johnson, Minutes Clerk