January 19, 2024 at 1:00 PM - Special Meeting of the Board of Education

1. Call to Order

2. Roll Call and Determination of Quorum

3. Moment of Silence – Pledge of Allegiance –  Mission                 

4. Superintendent's Report

4.A. District Update by Mr. Aaron Collins, Superintendent/CEO

4.B. Financial

4.B.1. Treasurer's Report for the month of December 2023 - Bruce Campbell, District Treasurer

4.C. Dates of Upcoming Events [Administration]

4.C.1. February Regular Board Meeting; Tuesday, February 13; 5:30 p.m.; Room K, District Center, 1900 Springlake Drive, Oklahoma City

4.C.2. NSBA Annual Conference; Saturday-Monday, April 6 - 8, 2024 (Pre-Conference Workshops Friday, April 5, 2024); New Orleans, LA [may leave the day before and return the day after]

4.D. Board Member Reports

5. Motion, discussion and possible vote to approve or disapprove the Minutes of the December 12, 2023 Regular Board Meeting.  [Administration]

6. Motion and possible vote to approve or disapprove the Consent Docket Item(s):

6.A. Transfer of funds, in the amount of $84,714.72, from the Activity Fund to the General Fund account for the month of December 2023. [Business & Finance]

7. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):   

7.A. Agreement between Metro Technology Centers and TAP Architecture, LLC for Synergy Center, new building on Springlake campus – AIA Document B221-2018. [Operations and Business & Finance]

7.B. Authorize approval of a Resolution regarding Utilization of Opioid Abatement Grant funds, if awarded, from the Oklahoma Opioid Abatement Board.  The Resolution is a required component of all applications for a grant award. [Operations]

8. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]

8.A. Employment of the persons listed below:

8.A.1. Probationary [Contingent on Drug Screen & Background Check:

Joseph Morehead	Technical Assistant, Electrical 1/30/2024
	10-Month, Non-Exempt, Support Staff
	South Bryant Campus
Jose Bravo	Technical Assistant, Electrical 1/30/2024
	10-Month, Non-Exempt, Support Staff
	South Bryant Campus
Walter Seward	Technical Assistant, Welding 1/30/2024
	10-Month, Non-Exempt, Support Staff
	South Bryant Campus
Jarae Williams	Career Advisor 1/30/2024
	11-Month, Exempt, Professional Support
	Enrollment & Student Services
Dalton Setzer	Technical Assistant, Culinary Arts 1/30/2024
	10-month, Non-Exempt, Support Staff
	Business & Technology Center
Selina Jolly	Career Advisor 1/30/2024
	11-Month, Exempt, Professional/Support
	Enrollment & Student Services
Chandler Engelbrecht	Teacher, Multimedia Journalism 1/30/2024
	10-Month, Exempt, Non-Certified
	Business & Technology Center
Deymon Edwards	Evening Custodian 1/30/2024
	12-Month, Non-Exempt, Support Staff
	Facilities
Rahaasawn Williams	Custodian 1/30/2024
	12-Month, Non-Exempt, Support Staff
	Facilities

8.A.2. Regular Full-Time (employees completing probationary employment):

Kamille Smith	Student Services Representative 1/6/2023
	12-Month, Non-Exempt, Support Staff, Grade 4
	District Center
Temieke Chatman	Supervisor, Custodians/Action Team Associates 1/6/2023
	12-Month, Exempt, Professional Support
	Service Center
Michael Jordan	Evening Instructor, HVAC 1/31/2023
	11-Month, Exempt, Non-Certified Instructor
	South Bryant Campus
Brandi Castle	Instructor, Practical Nursing 1/6/2023
	11-month, Exempt, Instructional
	Health Careers Center

8.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]

8.B. Transfer:

Melissa Thornton	From: Financial Aid Assistant
	12-Month, Non-Exempt, Support Staff, Grade 5
	Financial Aid
	To: Financial Aid Officer 1/17/2024
	12-Month, Exempt, Professional Support, Grade 2
	Financial Aid

8.C. Release/Resignation/Retirement of:

Myka Johnson	Resignation 1/10/2024
	Enrollment & Student Services
	Career Advisor
Lucinda Jones	Resignation 1/22/2024
	STEM
	Technical Assistant

8.D. Revised Job Titles and/or Job Descriptions: [Reviewed by Personnel Committee December 14, 2023]

From: Workforce Development Coordinator

To:     Economic & Workforce Development Manager

From: Student Services Representative

To:     Enrolment & Student Services Assistant

From: Physical Plant Services Supervisor

To:     Facility Maintenance Manager

From: Building Heat & Air Mechanic

To:     HVAC Maintenance Supervisor

From: Accountant

To:     Finance Manager

9. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:

9.A. FY 2024 Encumbrances PO #2402798 - PO #2403043 (see attachment for a full list of the encumbrances). [Business & Finance]  

General Fund	$    324,094.44
Building Fund	$    451,722.70
Bond Fund	$    450,919.13
Register Total	$ 1,226,736.27

9.B. Encumbrance to Apple for replacement computer equipment damaged in October Business Technology Center (BTC) building flood, with a total amount of $113,087.05.  These items will be purchased through State Contract ITSW0206A. [Student Affairs & Workforce Development and Business & Finance]

9.C. Encumbrance to Dell for replacement computer equipment damaged in October Business & Technology Center (BTC) building flood, with a total amount of $101,259.05.  This will be purchased through State Contract SW1020D. [Student Affairs & Workforce Development and Business & Finance]

9.D. Encumbrance to Video Reality for replacement classroom interactive displays damaged in October Business & Technology Center (BTC) building flood, with a total amount of $53,485.32. [Student Affairs & Workforce Development and Business & Finance]

9.E. Encumbrance to Interworks for VMware server licensing renewal with a total amount of $26,649.12.  These items will be purchased through Oklahoma State Contract SW1020D. [Student Affairs & Workforce Development and Business & Finance]

9.F. Encumbrance to 247 Graphx/Go Print USA, in the amount of $31,527.00, for wall wrap, acrylic sign, and installation for the Metro Technology Centers, Industrial Technology Building, located on the South Bryant Campus. Estimate #:8393. Payment terms: 50% down/remainder due at completion. 2019 Student and Community Investment Plan Bond Project. [Strategic Communications & Engagement and Business & Finance]

9.G. Encumbrance to Alva Roofing, in the amount of $467,203.04, for TPO Membrane overlay on the roof for the Metro Technology Centers, Aviation Career Campus, (building sections number 02 and 04) located at 5600 S. MacArthur Blvd. Building Funds will be used for this project. [Operations and Business & Finance]

9.H. Encumbrance to Malcolm Baldrige National Quality Award, in the amount of $30,000.00, for Romel Muex-Pullen, Senior Director, Organizational Development, to participate in the Baldrige Executive Fellows Program. The program prepares senior executives for impactful leadership and helps them emerge with a broader perspective on how to achieve performance excellence for their own organizations, stimulate innovation, and build the knowledge and capabilities necessary for organizational sustainability. [Business & Finance]
 

10. Executive Session 

10.A. Motion and possible vote to convene in Executive Session as authorized by Executive Session authority: Oklahoma Statutes, Title 25 § 307 (B) (1), (2) and (7). The Board may discuss the following items:

• Evaluation of the Superintendent and the Superintendent’s employment contract

10.B. Executive Session of the Board.

10.C. Motion and vote to return to open session.

10.D. Board President’s Statement of Executive Session Minutes.

11. Motion, discussion, and possible vote to extend the Superintendent’s employment contract and to set wages and benefits. [Administration]

12. Adjournment