November 14, 2023 at 5:30 PM - Regular Meeting of the Board of Education
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1. Call to Order
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2. Roll Call and Determination of Quorum
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3. Moment of Silence – Pledge of Allegiance – Mission
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4. Public Expressions
Rationale:
The public may comment only on any item appearing on this agenda, subject to the following restrictions: statements to the Board of Education by members of the public are limited to no more than three (3) minutes for each speaker unless altered by the presiding officer, with the approval of the board and, collectively, no more than 15 minutes are allowed for public expressions unless permitted by a majority vote of the board.
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5. Superintendent's Report
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5.A. District Update by Mr. Aaron Collins, Superintendent/CEO
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5.A.1. Presentation to the Regional Food Bank of Oklahoma – Valerie McMurry, Director, Community Outreach and Wellness
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5.B. Presentations/Recognitions
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5.B.1. Brian Leaver, Site Director, STEM Center
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5.B.2. Kayleen Wichert, Dean of Instruction
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5.C. Financial
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5.C.1. Treasurer's Report for the month of October 2023 - Bruce Campbell, District Treasurer
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5.D. Dates of Upcoming Events [Administration]
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5.D.1. Offices Closed, Thanksgiving Break, Wednesday-Friday, November 22-24
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5.D.2. December Regular Board Meeting; Tuesday, December 12; 5:30 p.m.; Room K, District Center, 1900 Springlake Drive, Oklahoma City
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5.D.3. Fall Aviation Graduation; Thursday, December 14, 4:00 p.m.; District Center Auditorium, 1900 Springlake Drive, OKC
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5.D.4. ACTE CareerTech VISION 2023; Wednesday-Saturday, November 29 - December 2; Phoenix, AZ [may leave the day before and return the day after]
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5.D.5. NSBA Annual Conference; Saturday-Monday, April 6 - 8, 2024 (Pre-Conference Workshops Friday, April 5, 2024); New Orleans, LA [may leave the day before and return the day after]
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5.E. Board Member Reports
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6. Board Reports for Review (no action required):
David Martin, Deputy Superintendent Jeremy Cowley, Senior Director, Student Affairs & Workforce Development Romel Muex-Pullen, Senior Director, Organizational Development Ronald Grant, Senior Director, Business & Finance Robyn Miller, Senior Director, Operations Jessica Martinez-Brooks, Senior Director, Strategic Communications & Engagement |
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7. Motion, discussion, and possible vote to approve or disapprove the Minutes of the October 10, 2023 Regular Board Meeting, and the Minutes of the October 19, 2023 Special Board Meeting. [Administration]
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8. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
Rationale:
[The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately.]
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8.A. Transfer of funds, in the amount of $3,838.07, from the Activity Fund to the General Fund account for the month of October 2023. [Business & Finance]
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8.B. Approval of FY24 STEM Activity Fund Fundraisers. [Business & Finance]
Attachments:
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8.C. Approval of FY24 HCC Activity Fund Fundraisers. [Business & Finance]
Attachments:
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9. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
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9.A. Approve 2024 Schedule of Regular Board of Education Meetings. Unless otherwise indicated, all regular meetings of the Board of Education begin at 5:30 p.m. in Room K, District Center, 1900 Springlake Drive, Oklahoma City, OK 73111. (Attached) [Administration]
Attachments:
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9.B. Declare list of equipment from the HVAC Program at the South Bryant Campus as surplus and no longer of use to the District, and instruct the Superintendent to dispose of the items in a legal manner. (Attached) [Operations]
Attachments:
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9.C. Addendum to an existing agreement between Metro Technology Centers and Oklahoma City Public Schools regarding the employment of a technical assistant for the Douglass Cosmetology Program. Addendum is effective for the 2023/2024 school year. [Instruction]
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9.D. Facilities Use Contract between Metro Technology Centers and Crossroads Church, 8901 S. Shields, Oklahoma City, Oklahoma, for the SY23/24 Graduation Ceremony on May 7, 2024. [Administration]
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10. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
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10.A. Employment of the persons listed below:
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10.A.1. Probationary: [Contingent on Drug Screen & Background Check]:
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10.A.2. Regular Full-Time (employees completing probationary employment):
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10.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]
Attachments:
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10.B. Transfer:
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10.C. Release/Resignation/Retirement of:
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11. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
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11.A. FY 2024 Encumbrances PO #2402084 - PO #2402500 (see attachment for a full list of the encumbrances). [Business & Finance]
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11.B. Encumbrance to Classic Paper Supply, in the amount of $98,499.82, to purchase equipment for Custodial Services Department. Bond funds will be utilized for this purchase. [Operations and Business & Finance]
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11.C. Encumbrance to True Digital Security for warranty, service and support, antivirus, and web filtering for network firewalls, with a total amount of $271,949.58. These items will be purchased through state contract OMES SW1030. [Student Affairs & Workforce Development and Business & Finance]
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11.D. Encumbrance to Armor Point Interworks, in the amount of $78,000.00, for cyber security business continuity & incident response plan development. [Student Affairs & Workforce Development and Business & Finance]
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11.E. Encumbrance to Dell Inc., in the amount of $89,339.52, to purchase laptop computers and charging carts for the Aviation Maintenance Technician Program students to use in the classrooms and hangars. The purchase will be made with the Aviation Center's equipment allocation funds. [Instruction and Business & Finance]
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11.F. Encumbrance to PowerSchool, in the amount $28,248.44, for a full-time student information system license for FY24. [Student Affairs and Workforce Development and Business & Finance]
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12. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
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13. Adjournment
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Web Viewer
Notice of this Regular Meeting was received by the Oklahoma County Clerk at 2:30 p.m. on November 16, 2022. Notice of the first Change in Location for this Regular Meeting was received by the Oklahoma County Clerk at 11:35 a.m. on May 30, 2023. Notice of the second Change in Location for this Regular Meeting was received by the Oklahoma County Clerk at 10:42 a.m. on July 21, 2023. The date, time, location and agenda for this meeting was posted on Metro Tech’s external website on November 10, 2023 by 5:30 p.m. in accordance with the Oklahoma Open Meeting Act.