October 10, 2023 at 5:30 PM - Regular Meeting of the Board of Education
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1. Call to Order
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2. Roll Call and Determination of Quorum
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3. Moment of Silence - Pledge of Allegiance – Mission
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4. Public Expressions
Rationale:
The public may comment only on any item appearing on this agenda, subject to the following restrictions: statements to the Board of Education by members of the public are limited to no more than three (3) minutes for each speaker unless altered by the presiding officer, with the approval of the board and, collectively, no more than 15 minutes are allowed for public expressions unless permitted by a majority vote of the board.
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5. Superintendent's Report
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5.A. District Update by Mr. Aaron Collins, Superintendent/CEO
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5.B. Presentations/Recognitions
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5.B.1. Karen Upton, Site Director, Extension Programs
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5.B.2. Jessica Martinez-Brooks, Senior Director, Strategic Communications & Engagement
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5.C. Financial
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5.C.1. Treasurer's Report for the month of September 2023 - Bruce Campbell, District Treasurer
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5.D. Dates of Upcoming Events [Administration]
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5.D.1. Special Board Meeting; Thursday, October 19; 11:00 a.m.; South Bryant Campus, Public Safety Academy (PSA) Conference Room 192, 4901 S. Bryant Avenue, OKC
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5.D.2. Regular Board Meeting; Tuesday, November 14; 5:30 p.m.; Room K, District Center, 1900 Springlake Drive, Oklahoma City
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5.D.3. ACTE CareerTech VISION 2023; Wednesday-Saturday, November 29 - December 2; Phoenix, AZ [may leave the day before and return the day after]
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5.D.4. NSBA Annual Conference; Saturday-Monday, April 6 - 8, 2024 (Pre-Conference Workshops Friday, April 5, 2024); New Orleans, LA [may leave the day before and return the day after]
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5.E. Board Member Reports
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6. Board Reports for Review (no action required):
David Martin, Deputy Superintendent Jeremy Cowley, Senior Director, Student Affairs & Workforce Development Romel Muex-Pullen, Senior Director, Organizational Development Ronald Grant, Senior Director, Business & Finance Robyn Miller, Senior Director, Operations Jessica Martinez-Brooks, Senior Director, Strategic Communications & Engagement |
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7. Motion, discussion and possible vote to approve or disapprove the Minutes of the September 12, 2023 Regular Board Meeting. [Administration]
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8. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
Rationale:
[The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately.]
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8.A. Transfer of funds, in the amount of $1,142.86, from the Activity Fund to the General Fund account for the month of September 2023. [Business & Finance]
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8.B. Approval of Annual Dennis Portis III Bedlam Turkey/Food Drive during the week of October 30, 2023. Fundraising events will be held in partnership with the Regional Food Bank and NEOKC Community Collaborative. Proceeds will be used to purchase turkeys/non-perishable items to donate to the Holiday Food Distribution on November 18, 2023 for the Northeast OKC Community and Metro Tech students. [Strategic Communications & Engagement & Business & Finance]
Attachments:
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9. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
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9.A. Resolutions for school board elections for Board Office No. 3; and Board Office No. 4, as well as payment of all expenses related to school board elections as required by Oklahoma County Election Board, for a general election on Tuesday, April 2, 2024, and, in the event of a primary election, on Tuesday, February 13, 2024. [Administration and Business & Finance]
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9.B. Addendum One (1) to the Clinical Affiliation Agreement between Metro Technology Centers and Integris Health, Inc. which was approved March 15, 2022. Addendum is effective as of October 1, 2023. [Instruction]
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9.C. Memorandum of Understanding (MOU) between Metro Technology Centers and Steven Donn Slone to administer FAA Oral and Practical Exams at the Aviation Center. The term of the MOU is effective from signing through December 15, 2023. [Instruction]
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9.D. Acceptance of grant funds, in the amount of $150,000, from the Kirkpatrick Foundation. Proceeds will support the initiation of the Multimedia Journalism Program. This grant will provide essential funding for both initial teacher salaries and the acquisition of necessary class equipment. [Administration]
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9.E. Revised agreement with Quad Build, Inc. as construction manager for the Springlake Trails Project. Change order to the agreement of Guaranteed Maximum Price to be increased in the amount of $38,398.00. New Guaranteed Maximum Price is $834,624.00. AIA document G701-2017. Student and Community Investment Plan Bond Project. [Operations and Business & Finance]
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10. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
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10.A. Employment of the persons listed below:
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10.A.1. Probationary [Contingent on Drug Screen & Background Check]:
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10.A.2. Part-Time, Adjunct Faculty & Business & Industry Services Division: (Attached)
Attachments:
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10.B. Release/Resignation/Retirement of:
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10.C. New Positions: (Approved at Personnel Committee Meeting held 9/20/23)
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11. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
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11.A. FY 2024 Encumbrances PO #2401556 - PO #2402083 (see attachment for a full list of the encumbrances). [Business & Finance]
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11.B. Encumbrance to Davin Air LLC, in the amount of $35,000.00, to purchase aircraft (Cessna 150L) for the high school Aviation Program relocating to South Bryant Campus. Student and Community Investment Plan Project. [Instruction and Business & Finance]
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11.C. Encumbrance to L & M Office Furniture, in the amount of $25,196.42, to purchase furniture for Early Education Center North. This location has all new administration & staff and office spaces have been re-purposed needing new furniture to align with district standards. Additionally, a classroom has been converted into a campus flex space for off campus employees. Department equipment allocations will be utilized for this project. [Instruction and Business & Finance]
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11.D. Encumbrance to KI Furniture, in the amount of $25,662.40, to purchase 120 blue classroom chairs for STEM Center, 1901 Springlake Drive, Oklahoma City, OK. (KI Quote #23JLF-650726/C) [Instruction and Business & Finance]
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11.E. Encumbrance to Innerface Architectural Signage, in the amount of $113,512.51, for interior and exterior signage for the Aviation Center (ACC). Building funds will be used for this project. [Strategic Communications & Engagement and Business & Finance]
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11.F. Encumbrance to Innerface Architectural Signage, in the amount of $1,262,569.50, for interior and exterior signage for the Springlake Campus (SPL) and the South Bryant Campus (SBC). Bond funds will be used for this project. [Strategic Communications & Engagement and Business & Finance]
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11.G. Encumbrance to Air Comfort Solutions, in the amount of $174,238, to replace failed Air Handler unit at District Center Big III with 4 roof-top package units. (Quoted) (Operations and Business & Finance)
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12. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
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13. Adjournment
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Notice of this Regular Meeting was received by the Oklahoma County Clerk at 2:30 p.m. on November 16, 2022. Notice of the first Change in Location for this Regular Meeting was received by the Oklahoma County Clerk at 11:35 a.m. on May 30, 2023. Notice of the second Change in Location for this Regular Meeting was received by the Oklahoma County Clerk at 10:42 a.m. on July 21, 2023. The date, time, location and agenda for this meeting was posted on Metro Tech’s external website on October 6, 2023 by 5:30 p.m. in accordance with the Oklahoma Open Meeting Act.