June 27, 2023 at 5:30 PM - Regular Meeting of the Board of Education

1. Call to Order

2. Roll Call and Determination of Quorum

3. Moment of Silence – Pledge of Allegiance – Mission                     

4. Public Expressions 

5. Superintendent's Report

5.A. District Update by Mr. Aaron Collins, Superintendent/CEO

5.B. Financial

5.B.1. Public Hearing for the FY 2023-2024 Budget, per requirements of the School District  Budget Act

5.C. Dates of Upcoming Events [Administration]

5.C.1. Independence Day Holiday – Offices Closed Tuesday, July 4

5.C.2. July Regular Board Meeting; Tuesday, July 11; 5:30 p.m.; Room J, District Center, 1900 Springlake Drive, OKC

5.C.3. Annual Oklahoma Summit – 56th CareerTech Summer Conference; Tuesday and Wednesday, August 1-2; Tulsa Cox Convention Center, Tulsa, OK

5.C.4. ACTE CareerTech VISION 2023; Wednesday-Saturday, November 29 - December 2; Phoenix, AZ [may leave the day before and return the day after]

5.C.5. OSSBA/CCOSA Conference; Thursday, August 24 - Dr. Bob Mooneyham Memorial Scholarship Golf Tournament & Pre-Conference; Friday-Sunday, August 25-27 -Education Leadership Conference; Oklahoma City Convention Center, OKC

5.D. Board Member Reports

6. Motion, discussion and possible vote to approve or disapprove the Minutes of the June 16, 2023 Special Board Meeting.  [Administration]

7. Motion and possible vote to approve or disapprove the Consent Docket Item(s):

7.A. Approval for one or more board members and staff to attend/participate in the following professional development activities at District expense: [Administration]
1. OSSBA/CCOSA Conference; Thursday, August 24 - Dr. Bob Mooneyham Memorial Scholarship Golf Tournament & Pre-Conference; Friday-Sunday, August 25-27 -Education Leadership Conference; Oklahoma City Convention Center, OKC
2. ACTE CareerTech VISION 2023; Wednesday-Saturday, November 29 -  December 2; Phoenix, AZ [may leave the day before and return the day after]

8. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):   

8.A. Adoption of the FY2023-2024 Original District Budget, in accordance with the School District Budget Act.  [Business & Finance]

8.B. Authorize the Board President, Board Clerk, and District Treasurer to approve financial transactions on behalf of Metro Technology Centers for FY 2024. [Administration]

8.C. Appoint JoAnn Johnson as Board Minutes Clerk and Valerie Manuel as Deputy Board Minutes Clerk for FY 2024.  [Administration]

8.D. Authorization for the Superintendent, on behalf of the Board of Education, to sign employment contracts for FY 2024. Such contracts will generate after individuals are approved for hire by the Board of Education. [Administration]

8.E. Updated Basic Peace Officer Certification Guidebook. Updates include minor revisions/wording within the document that was first approved last year. [Instruction]

8.F. Acceptance of monetary, food, and/or supplies donations from various vendors for the mass casualty exercise to be conducted on March 7, 2024; total estimated value is $5000. [Instruction]   

8.G. Memorandum of Understanding (MOU) between Metro Technology Centers (MetroTech) and the Dale Rogers Training Center, Inc. (DRTC). The purpose is to provide physical space for DRTC staff at the Aviation Center in the event of a catastrophic event at the Mike Monroney Aeronautical Center (FAA). [Operations]
 

8.H. Agreement for representation between Metro Technology Centers, its Board of Education, and Rosenstein, Fist & Ringold for legal services including, but not limited to, legal advice, consultation, and representation, as requested, and direct the President and Clerk to execute the RFR Engagement Letter 2023-2024 on behalf of the district. [Administration]
 

8.I. Memorandum of Understanding (MOU) between Metro Technology Centers (Metro Tech) and Project Search, acting by and through the Oklahoma Department of Rehabilitation Services. The purpose is to provide coordination of team members including Wyndham Grand Oklahoma City Downtown, and Dale Rogers Training Center. This MOU will commence on July 1, 2023 and will terminate on June 30, 2024. [Instruction] 
 

9. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]

9.A. Employment of the persons listed below:

9.A.1. Probationary [Contingent on Drug Screen & Background Check]:

Toby McEntire	Teacher, Welding 7/19/2023
	10-Month, Certified
	South Bryant Campus
Toye Smith	Evening Instructor, Cosmetology 6/28/2023
	11-Month, Adult Instructor
	Springlake Campus
David Hall	Director, Environmental Safety & Regulatory Affairs 6/28/2023
	12-Month, Exempt, Professional/District Leadership
	Economic Development Center
Jerone Campbell	Custodian 7/11/2023
	12-Month, Non-Exempt, Support Staff
	Facilities
Tonya Garison	Custodian 7/11/2023
	12-Month, Non-Exempt, Support Staff
	Facilities
Cory Salazar	Graphic Designer 7/11/2023
	12-Month, Non-Exempt, Support Staff
	Downtown Business Campus
Ericka Love	Receptionist 7/11/2023
	12-Month, Non-Exempt, Support Staff
	Conference Services
Chase Brown	Instructional Assistant, Culinary Arts 7/19/2023
	10-Month, Non-Exempt, Instructional Support
	Business & Technology Center

9.A.2. Regular Full-Time (employees completing probationary employment):

Amber Hamilton-Allen	Student Services Representative 7/12/2022
	12-Month, Non-Exempt, Support Staff, Grade 4
	Business Conference Center
Robert Owen	Building Maintenance Worker - Evening 7/12/2022
	12-Month, Non-Exempt, Support Staff, Grade 2
	Service Center
Kyla Loggins	Instructor/Coordinator, Basic Police Officer Certification 7/1/2022
	12-Month, Exempt, Instructor
	South Bryant Campus
Myka Johnson	Career Advisor 7/12/2022
	11-Month, Exempt, Professional/Support, Grade 2
	Business Conference Center

9.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division:  [Attached]

9.B. Transfer:

David Martin	From: Assistant Superintendent
	12-Month, District Leadership
	District Center
	To: Deputy Superintendent 7/1/2023
	Administration, Grade 2
	District Center
Carmen Muinde	From: Conference Services Specialist
	12-Month, Professional Support
	District Center
	To: Conference Services Coordinator 7/3/2023
	12-Month, Professional Support, Grade 2
	District Center
Glenn Brunner	From: Instructor, Electrical Technology
	11-Month, Instructor
	South Bryant Campus
	To: Teacher, Electrical Technology 7/19/2023
	10-Month, Certified Teacher
	South Bryant Campus
Jennifer Pinkerton	From: Instructor, PN
	11-Month, Instructor
	Health Careers Center
	To: Interim Instructor/Coordinator 6/12/2023
	12-Month, Instructor/Coordinator
	Health Careers Center
Cari Wilburn	From: Payroll Manager
	12-Month, Professional Support
	District Center
	To: Director, Finance 7/1/2023
	12-Month, Exempt, Professional/District Leadership
	District Center
Jason Lankford	From: Workforce Development Coordinator
	12-Month, Professional Support
	Health Careers Center
	To: Assistant Site Director 7/3/2023
	12-Month, Certified Assistant Director
	BTC & HCC
Ty Goldsmith	From: Teacher, Pre-Engineering
	10-Month, Certified Teacher
	STEM
	To: Assistant Site Director 7/3/2023
	12-Month, Certified Assistant Director
	Aviation Center & Evening Programs
Jake Thomas	From: Teacher, Pre-Engineering
	10-Month, Certified Teacher
	STEM
	To: Assistant Site Director 7/3/2023
	12-Month, Certified Assistant Director
	STEM & Extension Programs
Sierra Marcus	From: Administrative Specialist
	12-Month, Non-Exempt, Support Staff
	Business Technology Center
	To: Hospitality Specialist 7/5/2023
	12-Month, Exempt, Professional Support
	Conference Services

9.C.   ↵Re-Employ the following Non-Exempt Employee the FY 2023-2024 School Year:

8-Hour Employee:

Robert Owen

10. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:

10.A. FY 2023 Encumbrances PO #2304343 - PO #2304419 (see attachment for a full list of the encumbrances). [Business & Finance]  

General Fund	$    122,682.49
Building Fund	$    137,372.69
Bond Fund	$      11,529.98
Register Total	$    271,585.16

10.B. Approval of engagement letter with Eide Bailly for FY23 audit services with cost of $36,000. [Business & Finance]   

10.C. Encumbrance to mProvise LLC, in the amount of $42,000.00, to provide financial consulting for FY24. [Business & Finance]

10.D. Encumbrance to Red Rock Distributing, in the amount of $155,000.00, to purchase fuel during the FY 2024 calendar year. [Operations]

10.E. Encumbrance to the Bancfirst Trust and Investment Management, in the amount of $10,557,300.00, for FY24 principal and interest payments for 2019 bond issue. [Business & Finance]
 

10.F. Encumbrance to the City of Oklahoma City for FY2024 District water services, in the amount of $110,000.00. [Business & Finance]

10.G. Renewal of lease agreement with Corporate Tower LLC, in the amount of $365,000.00, for the purpose of operating the Downtown Business Campus. [Business & Finance]     

10.H. Encumbrance for registration, dues & fees for MTC employees to attend the OKACTE 2023 Summer Summit, held at the Cox Business Convention Center in Tulsa on August 1st & 2nd 2023. The requested FY24 amount is $54,000.00. [Human Resources]

10.I. Encumbrance to Oklahoma Gas and Electric Company, in the amount of $580,000.00, for FY2024 District electrical services. [Business & Finance]

 

10.J. Encumbrance to Oklahoma Natural Gas Company, in the amount of $80,000.00, for FY2024 District electrical services. [Business & Finance]
 

10.K. Continuance of Primary Vendor contract with Waste Connections to provide trash removal services for FY2024.  This is year five (5) of a 5-year contract competitively bid with RFP #19-008. [Business & Finance]
 

10.L. Continuance of Primary Vendor contract with Constellation New Energy as the third-party gas supplier for the District, in the amount of $50,000.00, for FY2024.  This is year four (4) of the 5-year contract and was competitively bid with RFP #20-007. [Business & Finance]
 

10.M. Primary Vendor contract with Signature Landscape LLC to provide lawn services for District campuses. The vendor acquired Fryars Lawncare Service and agreed to accept year two (2) of the 5-year contract with an option to renew an additional four (4) years and was competitively bid with RFP #23-001. [Business & Finance]
 

10.N. Continuance of Primary Vendor contract with Superior Linen to provide linen services for District campuses. This is year two (2) of the 5-year contract and was competitively bid with RFP #23-003. [Business & Finance]
 

10.O. Encumbrance to Tyler Technologies, in the amount of $30,938.00, for iVisions maintenance for FY2024.  [Business & Finance]
 

10.P. Encumbrance to the Board of County Commissioners, in the amount of $360,000.00, for FY2024 county assessments and evaluation fees. [Business & Finance]
 

10.Q. Encumbrance to the Bank of Oklahoma for the STEM academy building bond lease for FY24. [Business & Finance]
 

10.R. Encumbrance to RK Black, in the amount of $75,000.00, for administration, faculty and staff printing, binding and delivery of projects to Metro Tech sites and campuses. State contract SW1013R. [Strategic Communications & Engagement]
 

10.S. Continuance of Primary Vendor contract with Durante Construction as the Primary Vendor for building repair, maintenance and construction.  The services were competitively bid with RFP #22-002 and is in compliance with the Oklahoma Competitive Bidding Act. This is year two (2) of the 5-year contract. [Business & Finance]
 

10.T. Encumbrance to Durante Construction, in the amount of $107,413.92, for Metro Technology Centers, Health Careers Center flooring. 1720 Springlake Drive, Oklahoma City, OK. Funds will come from the Student and Community Investment Plan Bond Project. [Business and Finance & Operations]
 

10.U. Encumbrance to Durante Construction, in the amount of $233,368.60, for Metro Technology Centers, STEM Building total interior painting. 1901 Springlake Drive, Oklahoma City, OK. Funds will come from the Student and Community Investment Plan Bond Project. [Business and Finance & Operations]
 

10.V. Encumbrance to Durante Construction, in the amount of $90,833.59, for Metro Technology Centers, Business and Technology Center flooring. 1800 Springlake Drive, Oklahoma City, OK. Funds will come from the Student and Community Investment Plan Bond. [Business and Finance & Operations]
 

10.W. Encumbrance to Ford Audio Video Systems LLC, in the amount of $94,800.00, for the purchase and installation of audio/video equipment for the STEM Nursing Simulation Lab. The project was competitively bid with RFP #24-009. [Business & Finance]
 

10.X. Encumbrance to HubSpot, in the amount of $76,790.16, to provide a Customer Relationship Management (CRM) platform. This is year two of a two-year agreement to be ratified each fiscal year for a total of $153,580.32. [Strategic Communications & Engagement]
 

10.Y. Agreement with Oswalt Restaurant Supply to purchase kitchen equipment and smallwares for the STEM kitchen remodel, in the amount of $199, 988.81. This turnkey project was competitively bid with RFP #23-009 and includes complete installation of the equipment. [Business & Finance]
 

10.Z. Encumbrance to Horizon: Digital Enhanced Campus, in the amount of $12,495.00, to provide online academic coursework for district students FY 2023-2024. [Instruction]
 

10.AA. Encumbrance to Maverick Insurance Group, Louisville, Kentucky, for insurance coverage in FY 2024. Insurance premiums include, but are not limited to Cyber Liability, Directors and Officers/Employment Practices Liability, Gun Range and Firearms Liability, Workers Compensation, Underground Storage Tank, Commercial Autos, Commercial Liability, Active Shooter/Malicious Attack, Aviation Liability, Drones and Aviation Hull and Damage with pending commercial property coverage premium. The total estimated encumbrance is $1,411,046.00. [Operations]
 

10.AB. Renewal of annual subscription to the OSSBA Assemble Meetings Service effective July 1, 2023 through June 30, 2024. Total cost for service is $3,000.00 annually. [Administration]
 

10.AC. Encumbrance to GoTo (Jive) Communications, in the amount of $89,935.80, for telephone communication services for FY 2024.  GoTo (Jive) Communications is on State Contract SW1014. [Student Affairs & Workforce Development]
 

10.AD. Encumbrance to Joultech Solutions, in the amount of $29,500.00, for network data security scan and assessment as approved vendor to do business with Metro Tech.  [Student Affairs & Workforce Development]
 

10.AE. Encumbrance to Tri Corps LLC, in the amount of $81,000.00, to provide end of fiscal year 2023 and transitional armed security services at all campuses with Prosegur Services Group, Board approved on 5.16.2023.  The transitional period is July 1, 2023 - July 31, 2023. [Operations]
 

11. New Business 

12. Adjournment