May 16, 2023 at 5:30 PM - Regular Meeting of the Board of Education

1. Call to Order

2. Roll Call and Determination of Quorum

3. Moment of Silence, Pledge of Allegiance – Mission                    

4. Public Expressions 

5. Superintendent's Report

5.A. District Update by Aaron Collins, Superintendent/CEO

5.B. Presentations/Recognitions

5.B.1. Aaron Collins, Superintendent/CEO, District Center

5.B.2. Kim Gordon, Supervisor, Inventory/Warehouse/Grounds, Springlake Campus

5.C. Financial

5.C.1. Treasurer's Report for the month of April 2023 - Bruce Campbell, District Treasurer

5.D. Dates of Upcoming Events [Administration]

5.D.1. STEM Academy–Capstone Colloquium; Thursday, May 18, 5:30 p.m.; Conference Center, 1900 Springlake Drive, Oklahoma City, OK

5.D.2. Biomedical Sciences Academy–White Coat Ceremony; Thursday, May 18, 7:15 p.m.; District Center Auditorium, 1900 Springlake Drive, Oklahoma City, OK

5.D.3. Memorial Day Holiday – Offices Closed; Monday, May 29

5.D.4. Aviation Maintenance Technician Summer Graduation; Thursday, June 15, 4:00 p.m.; District Center Auditorium, 1900 Springlake Drive, Oklahoma City, OK

5.D.5. Annual Oklahoma Summit – 56th CareerTech Summer Conference; Tuesday and Wednesday, August 1-2; Tulsa Cox Convention Center, Tulsa, OK

5.E. Board Member Reports

6. Board Reports for Review (no action required): 
 David Martin, Assistant Superintendent, Instruction
 Jeremy Cowley, Senior Director, Student Affairs & Workforce Development
 Romel Muex-Pullen, Senior Director, Human Resources
 Ronald Grant, Director of Finance
 Robyn Miller, Senior Director, Operations
 Jessica Martinez-Brooks, Senior Director, Strategic Communication & Engagement  

7. Motion, discussion and possible vote to approve or disapprove the Minutes of the April 11, 2023 Regular Board Meeting.  [Administration]

8. Motion and possible vote to approve or disapprove the Consent Docket Item(s):

8.A. Transfer of funds, in the amount of $2,123.68, from the Activity Fund to the General Fund account for the month of April 2023.  [Business & Finance]

9. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):   

9.A. Revised Policies for adoption (reviewed by the Board Policy Committee April 28, 2023). (Attached) [Administration]

9.B. Declare list of equipment as surplus and no longer of use to the District and instruct the Superintendent to dispose of the items in a legal manner. (Attached) [Operations]   

9.C. Grant permission to the Aviation Center to host the 2023 Aviation Career Exploration Camp, in conjunction with the Mike Monroney Aeronautical Center and AAR Corporation. The dates for the camp are June 6th - 9th and June 20th - 23rd. [Instruction]
 

9.D. Agreement between Metro Technology Centers (Metro Tech) and Griffin Communications to sponsor the News 9 Kitchen Studio for FY2024, in the amount of $48,000. This agreement is for a one-year period from July 1, 2023 through June 30, 2024. [Communications & Engagement]

9.E. Memorandum of Understanding (MOU) between Metro Technology Centers and Metro Technology Centers Foundation, Inc. for facility and equipment usage at STEM Academy at the Springlake Campus at the cost of $1,000 annually. This agreement is for a one-year period from July 1, 2023 through June 30, 2024. [Operations]

9.F. Continuation of participation in the statewide public relations and marketing consultation cooperative agreement with The Gooden Group for FY 2023-24, at a cost of $9,221.00. [Communications and Engagement]

9.G. Continuation of participation in a cooperative agreement for the technology centers’ statewide marketing agreement for FY 2023-24, at a cost of $27,500.00. [Communications and Engagement]
 

9.H. Alliance between Metro Technology Centers, OSHA Oklahoma City Area Office of the US Department of Labor, and the Oklahoma Department of Labor OSHA Consultation Division for the purpose of establishing a collaborative relationship to foster safety and health practices and programs to improve American workplaces. The agreement is for a one-year period from the date of signing. [Student Affairs & Workforce Development]
 

9.I. Alliance between Metro Technology Centers and the Oklahoma Department of Labor for the purpose of Youth Employment Safety (YES) to educate students, community advocates (i.e., parents and teachers), and employers about the youth employment laws and related workplace standards. [Student Affairs & Workforce Development]
 

9.J. Primary Vendor contract with Bison Electrical Services LLC to provide maintenance and repairs for District electrical.  The contract may be extended for four (4) additional option periods and was competitively bid with RFP #24-006. [Business & Finance and Operations]
 

9.K. Primary Vendor contract with Prosegur Services Group to provide armed security guard services for District campuses. The contract may be extended for four (4) additional option periods and was competitively bid with RFP #24-003. [Business & Finance and Operations]
 

9.L. Primary Vendor contract with Allied Elevator to provide maintenance, repairs and inspections for District elevators and lifts. The contract may be extended for four (4) additional option periods and was competitively bid with RFP #24-004. [Business & Finance and Operations]
 

9.M. Primary Vendor contract with Liberty Press to provide printing services for class schedules FY2024.   The contract was competitively bid with RFP # 24-002 and has an option to renew an additional four (4) years. (Business & Finance and Communications and Engagement)
 

9.N. Two proposed building name changes: 1) Change Health and Wellness Center to Wellness Center; 2) Change Health Professions Center to Health Careers Center. (Reviewed and recommended by the Campus Master Plan Committee 5/3/2023) [Operations]
 

9.O. Project Search Coordination Team Member Agreement between Metro Technology Centers, Oklahoma Department of Rehabilitation Services, Wyndham Grand Oklahoma City Downtown, and Dale Rogers Training Center, for the purpose of coordinating activities for students with disabilities who are eligible, as provided by 34 CFR 300.520, in order to promote movement from the public schools to post-school activities based on the individual student’s needs, taking into account the student’s preferences and interests. This MOU is effective from the date of signing through June 30, 2024. [Instruction]
 

10. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]

10.A. Employment of the persons listed below:

10.A.1. Probationary [Contingent on Drug Screen & Background Check]

Amber Hookstra	Education Technology Coach 5/30/2023
	12-Month, Exempt, Professional/Support, Grade 3
	Economic Development Center
Eric Chatman	Custodian 4/25/2023
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities
Megan Shrock	Instructor, Radiologic Technology 5/26/2023
	11-Month, Instructor, Exempt
	Health Professions Center
Madison Marcus	Administrative Specialist 5/30/2023
	12-Month, Non-Exempt, Support Staff, Grade 4
	Business & Technology Center
Rodrigo Barreto	Teacher, Culinary Arts 7/19/2023
	10-Month, Certified Teacher
	Springlake Campus/Culinary Arts
Casey Rainbolt	Counselor 7/19/2023
	10-Month, (200 days) Exempt, Certified Counselor
	Business & Technology Center
Andrea Black	Custodian 5/22/2023
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities

10.A.2. Regular Full-Time (employees completing probationary employment):

Sharron Glover	Workforce Development Coordinator 6/1/2022
	Downtown Business Campus/EWD
	12-Month, Exempt, Professional/Support, Grade 3
Ashley Strehl	Coordinator, Media Relations 6/1/2022
	Downtown Business Campus/Media & Marketing
	12-Month, Exempt, Professional/Support, Grade 2
Kylie Lawson	Administrative Specialist 6/1/2022
	Business Conference Center/HR
	12-Month, Non-Exempt, Support Staff, Grade 4
Susan Greenwood	Administrative Specialist 6/1/2022
	Business Conference Center/Instruction Dept.
	12-Month, Non-Exempt, Support Staff, Grade 4
Jeffrey Whittington	Instructor, Aviation Maintenance 7/1/2022
	Aviation Career Campus
	11-Month, Non-Certified Instructor (215 Days)
Lamar Rouce	Evening Instructor, Barbering 7/1/2022
	Springlake Campus/Cosmetology
	11-Month, Non-Certified Instructor (215 Days)
Noel Mason	Instructor, Aviation Maintenance 9/1/2022
	11-Month, Non-Certified Instructor (215 Days)
	Aviation Career Campus

10.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]

10.B. Transfer:

Tony Turman	From: Lead Custodian
	12-Month, Non-Exempt, Support Staff, Grade 3
	Facilities
	To: Custodian 5/8/2023
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities
Soncearay Higgins	From: Workforce Development Coordinator
	12-Month, Exempt, Professional Support, Grade 3
	Off-campus
	To: Student Services Representative 5/15/2023
	12-Month, Non-Exempt, Support Staff, Grade 4
	District Center

10.C. Release/Resignation/Retirement of:

Madeline Marckum	Resignation 4/14/2023
	Downtown Business Campus
	Graphic Designer
Kennard Lee	Retirement 8/3/2023
	Warehouse
	Warehouse/Groundskeeper
Shawna Blackburn	Resignation 6/30/2023
	Health Professions Center
	Site Director
	Acceptance of resignation agreement and approval of any action necessary to effectuate same.
Cameron Manaugh	Resignation 5/31/2023
	Health Professions Center
	Certified Teacher

10.D. Re-Employ Certified Teachers/Counselors for the FY 2023-2024 School Year: [List Attached]

10.E. Re-Employ Certified Teachers on Temporary Contracts for the FY 2023-2024 School Year: [List Attached]

10.F. New Positions: (Reviewed by the Board Personnel Committee 5/8/2023)

Hospitality Specialist
Conference Services Specialist
Systems Technician (1 additional FTE)
Meeting Room Attendant (2 additional FTEs)
Audio/Visual Technician (Part-time)
Receptionist (1 additional FTE)

10.G. Revised Job Titles and/or Job Descriptions: [Reviewed by Personnel Committee 5/8/2023]

From: Meeting Room Attendant

To: Conference Room Attendant

From: Teacher, Culinary Arts

To: Instructor/Coordinator, Culinary Arts

11. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:

11.A. FY 2023 Encumbrances PO #230568 - PO #2303983 (see attachment for a full list of the encumbrances). [Business & Finance]  

General Fund	$    397,009.27
Building Fund	$    449,469.61
Bond Fund	$    823,554.59
Register Total	$ 1,670,033.47

11.B. Encumbrance to Dell for (35) computers, with a total amount of $75,034.05, for CADD and PLTW programs at STEM. These items will be purchased through state contract SW1020D. [Student Affairs & Workforce Development]

11.C. Encumbrance to Dell for (30) computers, with a total amount of $34,190.70, for Adult Education Program on Lincoln Boulevard. These items will be purchased through state contract SW1020D. [Student Affairs & Workforce Development]
 

11.D. Encumbrance to Holt Truck Centers, in the amount of $108,061.00, for the purchase of one (1), TH500 Ford Transit 14-passenger activity bus for Metro Technology Centers Transportation/Fleet Department. (Quote) [Operations]     
 

11.E. Encumbrance to Servpro of Edmond/Midwest City, in the amount of $49,435.24, for Commercial Reconstruction Repairs related to the flooding inside of the Business & Technology Center located on Metro Technology Centers' Springlake Campus. [Operations]
 

11.F. Encumbrance to Push, Pedal, Pull, in the amount of $61,755.29, for the purchase of equipment for the Public Safety Academy located on the Metro Technology Centers’ South Bryant Campus. (Quote) 2019 Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
 

11.G. Encumbrance to Carter Chevrolet Agency LLC., in the amount of $66,197.00, for the purchase of one (1) 2023 Silverado 3500 Regular Cab C&C - Model CC31003 for Metro Technology Centers’ Transportation/Fleet Department. (Quote) [Operations]
 

11.H. Encumbrance to KI Furniture, in the amount of $103,781.60, for furniture and fixtures for faculty offices at the Aviation Center. The purchase will be made using Aviation Center equipment allocation - Building Fund. [Business & Finance and Operations]
 

12. New Business 

13. Adjournment