April 11, 2023 at 5:30 PM - Regular Meeting of the Board of Education

1. Call to Order

2. Roll Call and Determination of Quorum

3. Board Member’s Oath of Office
Ms. Miriam Campos, Board District Number 6 (Term of Office: 2023-2027)
 

4. Election of Board Officers for 2023-2024
A. Report of the Board Nominating Committee:
Election of Board Officers for 2023-2024 (The superintendent presides over the election of the Board President. The superintendent will call for nominations three times before nominations are closed. (BP-2006 Board Organizational Meeting)
1) Board President
2) Board Vice-President
3) Board Clerk
 

5. Public Expressions 

6. Moment of Silence, Pledge of Allegiance – Mission                       

7. Superintendent's Report

7.A. District Update by Mr. Aaron Collins, Superintendent/CEO

7.B. Presentations/Recognitions

7.B.1. Karen Upton, Site Director, Extension Programs

7.B.2. Indrit Vucaj, Director, Technology and Data

7.C. Financial

7.C.1. Treasurer's Report for the month of March 2023 - Bruce Campbell, District Treasurer

7.C.2. Independent Audit Report and Financial Statements for the year ended June 30, 2022, as presented by Eide Bailly LLP

7.D. Dates of Upcoming Events [Administration]

7.D.1. OSSBA – The New & Incumbent Board Member Workshops; April 21-22; 9:00-4:00 p.m.; Embassy Suites, NW Expressway, Oklahoma City, OK

7.D.2. Metro Technology Centers Completion Ceremony, Tuesday, May 9; 6:00 p.m.; Crossroads Church, 8901 S. Shields, Oklahoma City, OK

7.D.3. May Regular Board Meeting, Tuesday, May 16; 5:30 p.m.; Room 123, Economic Development Center, 1700 Springlake Drive, Oklahoma City

7.D.4. STEM Academy–Capstone Colloquium; Thursday, May 18, 5:30 p.m.; Conference Center, 1900 Springlake Drive, Oklahoma City, OK

7.D.5. Biomedical Sciences Academy–White Coat Ceremony; Thursday, May 18, 7:15 p.m.; District Center Auditorium, 1900 Springlake Drive, Oklahoma City, OK

7.D.6. Aviation Maintenance Technician Summer Graduation; Thursday, June 15, 4:00 p.m.; District Center Auditorium, 1900 Springlake Drive, Oklahoma City, OK

7.D.7. 56th Annual Oklahoma Summit - CareerTech Summer Conference; Tuesday and Wednesday, August 1-2; Tulsa Cox Convention Center, Tulsa, OK

7.E. Board Member Reports

8. Board Reports for Review (no action required): 
David Martin, Assistant Superintendent, Instruction
Jeremy Cowley, Senior Director, Student Affairs & Workforce Development
Romel Muex, Senior Director, Human Resources
Ronald Grant, Interim Director, Finance
Robyn Miller, Senior Director, Operations
Jessica Martinez-Brooks, Senior Director, Strategic Communication & Engagement 

9. Motion, discussion and possible vote to approve or disapprove the Minutes of the March 14, 2023 Regular Board Meeting.  [Administration]

10. Motion and possible vote to approve or disapprove the Consent Docket Item(s):

10.A. Transfer of funds, in the amount of $954.62 from the Activity Fund to the General Fund account for the month of March 2023.  [Business & Finance]

11. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):   

11.A. Renewal with Lincoln Financial Group-Long Term Disability for all active full-time employees at a rate of $0.342/$100. Estimated annual premium $48,983.46. [Human Resources]

11.B. Renewal with Lincoln Financial Group-Basic Life and Accidental Death & Dismemberment (AD&D) for all active full-time employees at a rate of $0.215/$1000 (basic life), $0.020/$1000 (AD&D), and $3.700/lives (dependent life). Estimated annual premium $77,586.60. [Human Resources]

11.C. Revised 2023-2024 School Calendar dates for Spring Break. The dates coincide with OKCPS revised School Calendar. (Attached) [Human Resources]

11.D. Declare list of equipment as surplus and no longer of use to the District, and instruct the Superintendent to dispose of the items in a legal manner. (Attached) [Operations]

11.E. Memorandum of Understanding (MOU) between Metro Technology Centers (Metro Tech) and Iron Workers Western Area Joint Apprenticeship Training referred to as "Local No. 48." The purpose is to have Metro Tech students currently enrolled in Welding: Job Readiness and the Welding Basics learn and practice welding techniques at the facility. This agreement is for one year from July 1, 2023 to June 30, 2024.  [Student Affairs & Workforce Development]   

11.F. Memorandum of Understanding (MOU) between Metro Technology Centers and Lynn Health Science Institute to provide wellness-based services for a one-year period beginning April 12, 2023 through April 2024.  [Strategic Communication & Engagement]

11.G. Memorandum of Understanding (MOU) between Metro Technology Centers (Metro Tech) and Workforce Innovation and Opportunity Act (WIOA) to provide work experience opportunities to prospect individuals through the Work Experience (WEX) program. These will be administrative assistant positions. Individuals will be paid by COWIB. [Student Affairs & Workforce Development]
 

11.H. Memorandum of Understanding (MOU) between Metro Technology Centers and The Last Mile OKC, for customized industry training. Terms of the training are for April 12 through May 22, 2023. [Student Affairs & Workforce Development]
 

11.I. Proposed underground easement from Oklahoma City Area Vocational-Technical District No. 22, also known as Metro Tech Vocational Technical Center, to Oklahoma Gas & Electric Company (OG&E), in reference to work order #7712353, Metro Technology Centers - South Bryant Campus, property described in easement document Exhibit "A" and shown on Exhibit "B" (Subject Property"). [Business & Finance and Operations]
 

11.J. Renewal of contract with Oklahoma Department of Corrections (DOC) under the same terms and conditions as in previous years. The purpose is to have Metro Tech provide Welding training: Job Readiness Students to learn and practice welding techniques. The effective date of the renewal shall be for the period of July 1, 2023 through June 30, 2024. [Student Affairs & Workforce Development]
 

11.K. Acceptance of First Amended Grant Agreement from the Grants Management Office of the Health Care Workforce Training Commission. The Amendment updates language regarding cash advances and changes the reporting schedule from monthly to quarterly. The funding source is the American Rescue Plan Act (ARPA) for a total grant award of $2,032,767 to benefit the Practical Nursing and Surgical Technology programs.  Funds will be used to renovate space in the STEM building and purchase equipment. [Operations]
 

11.L. Memorandum of Understanding (MOU) between OU and Onward OKC for the purpose of establishing a partnership to develop potential opportunities for students to train for positions necessary for a low carbon intensity energy economy, for high school students interested in energy careers to feed into OU’s STEM majors and energy-related degrees, and for underrepresented and underserved minorities in Central Oklahoma. The term is for a one-year period from effective date. [Administration]
 

11.M. Agreement between Metro Technology Centers and Rick Scott Construction, Inc. for Nursing Simulation Lab at STEM on the Springlake Campus - AIA Document A105-2017. Agreement made as of April 12, 2023. State and Local Fiscal Recovery Funds (SLFRF) authorized by the American Rescue Plan Act (ARPA) [Operations] 
 

11.N. Agreement between Metro Technology Centers and Smith & Pickel Construction Inc., for ATC auditorium renovation (South Bryant Campus). 2019 Student and Community Investment Plan Bond Project. AIA Document A133-2019 Exhibit A. Agreement made as of April 12, 2023. (Reviewed by the Campus Master Plan Committee 3/4/2023) [Operations]
 

11.O. Agreement between Metro Technology Centers and Smith & Pickel Construction Inc., for Health Professions auditorium renovation (Springlake Campus). 2019 Student and Community Investment Plan Bond Project. AIA Document A133-2019 Exhibit A. Agreement made as of April 12, 2023. (Reviewed by the Campus Master Plan Committee 3/4/2023) [Operations]
 

12. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]

12.A. Employment of the persons listed below:

12.A.1. Probationary [Contingent on Drug Screen & Background Check]:

Micheal Fulbright	Custodian 3/28/2023
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities/Operational Services
Marquita Burris	Custodian 3/28/2023
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities/Operational Services
Leroy Simpson	Bus Driver 3/28/2023
	10-Month (187 days), Non-Exempt, Support Staff
	Facilities/Transportation
Andrew Banks	Custodian 3/28/2023
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities/Operational Services
Thomas LaBeff	Data Technician 4/25/2023
	12-Month, Non-Exempt, Support Staff, Grade 4
	Information Technology Services

12.A.2. Regular Full-Time (employees completing probationary employment):

Chelsea McIntire	Administrative Specialist 4/27/2022
	Downtown Business Campus/EWD
	12-Month, Non-Exempt, Support Staff, Grade 4

12.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]

12.B. Transfer:

Tony Turman	From: Custodian
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities/Operational Services
	To: Lead Custodian 4/13/2023
	12-Month, Non-Exempt, Support Staff, Grade 3
	Facilities/Operational Services

12.C. Release/Resignation/Retirement of:

Scott Wetmore	Retirement 6/30/2023
	Aviation Center
	Instructor, Aviation Maintenance Technology
Kiyana Buycks	Resignation 3/30/2023
	Facilities/Operational Services
	Custodian
Tristan Jones	Resignation 4/7/2023
	Business Conference Center
	Student Services Representative
Melanie Stinnett	Retirement 7/7/2023
	Environmental Safety & Regulatory Affairs
	Director, Environmental Safety & Regulatory Affairs

12.D. New Position: (Reviewed by the Board Personnel Committee 3/14/2023)

Director, HB Foster Center
Director, Personnel
Evening Campus Supervisor
Teacher/Instructor (3 additional FTEs)

12.E. Revised Job Titles and/or Job Descriptions [Reviewed by Personnel Committee March 14, 2023]

From: Data Research & Finance Manager
To: Director, Finance
From: Senior Director, Human Resources
To: Senior Director, Organizational Development
From: Evening Liaison
To: Evening Campus Supervisor
From: Instructor, Surgical Technology (11-months)
To: Instructor/Coordinator, Surgical Technology (12-months)

13. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:

13.A. FY2023 Encumbrances PO #2303249 - PO #2303567 (see attachment for a full list of the encumbrances). [Business & Finance]  

General Fund	$    362,349.21
Building Fund	$    470,485.89
Bond Fund	$    186,190.74
Register Total	$ 1,019,025.84

13.B. Encumbrance to City Electric Supply, in the amount of $63,000.00, for equipment and tools for the New Skills Building, located on Metro Tech South Bryant Campus, 4901 South Bryant Ave., Oklahoma City, Oklahoma 73129. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]

13.C. Encumbrance to DiaMedical, in the amount of $35,651.45, for supplies for Public Safety Academy, located on Metro Tech South Bryant Campus, 4901 South Bryant Ave., Oklahoma City, Oklahoma 73129. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]

13.D. Encumbrance to Gas and Supply, in the amount of $149,967.00, for equipment and supplies for the New Skills Facility (Industrial Technology bldg.), located on Metro Tech South Bryant Campus, 4901 South Bryant Ave., Oklahoma City, Oklahoma 73129. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]   

13.E. Encumbrance to Mark's Machinery & More, in the amount of $53,455.51, for equipment for new Skills building (Industrial Technology) located on Metro Tech South Bryant Campus, 4901 South Bryant Ave., Oklahoma City, Oklahoma 73129. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
 

13.F. Encumbrance to L & M Office Furniture, in the amount of $93,609.71, to purchase furniture for Skills building (Industrial Technology bldg.), located on Metro Tech South Bryant Campus, 4901 South Bryant Ave., Oklahoma City, Oklahoma 73129.  Includes delivery and installation. Omnia furniture contract. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
 

13.G. Encumbrance to Firetrol Protection Systems, in the amount of $37,096.05, for relocation of fire sprinkler heads in STEM Building, Practical Nursing Simulation Lab Project, located on Metro Tech Springlake Campus, 1901 Springlake Drive, Oklahoma City, Oklahoma 73111. ARPA Grant Funded Project. [Business & Finance and Operations]
 

13.H. Encumbrance to Mythics for Oracle cloud services and support for our CTSIS system, at a total cost of $34,980.00. This will be purchased through State Contract SW1011. [Student Affairs & Workforce Development]
 

13.I. Encumbrance to Air Technologies, in the amount of $43,308.00, to replace and install two (2) new gas fired heaters and two (2) new combination heater and air conditioners for the Transportation building (quote #23027). [Business & Finance and Operations]
 

13.J. Supplemental agreement with Xcel Office Solutions/Xerox Financial Services, LLC to add printers to existing fleet from our managed service provider in Public Safety Academy (PSA) building and other remote locations. [Student Affairs & Workforce Development]
 

13.K. Encumbrance to Cox Business Services, in the amount of $42,300.00, for telecommunications and internet services to all district sites for remainder of FY 2022-23. This will be purchased through state contract number SW1014. [Student Affairs & Workforce Development]
 

13.L. Encumbrance to Cox Business Services, in the amount of $169,200.00, for telecommunications and internet services to all district sites in FY 2023-24. Cox internet services is an eRate funded item and the above annual cost is before eRate discount. This will be purchased through state contract number SW1014. [Student Affairs & Workforce Development]
 

13.M. Encumbrance to Dell for annual subscription licensing for Microsoft products. Software covered under this lease includes Microsoft 365, Windows (Operating System), Microsoft Office, Windows Server, and Forefront Protection (anti-virus). The total encumbrance is $45,794.56. These items will be purchased through state contract SW1020D. [Student Affairs & Workforce Development]
 

13.N. Encumbrance to Simulator Solutions, Inc., in the amount of $80,685.00, for equipment and supplies for the Public Safety Academy, located on Metro Tech South Bryant Campus, 4901 South Bryant Ave., Oklahoma City, Oklahoma 73129. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
 

13.O. Encumbrance to Pocket Nurse, in the amount of $48,837.38, for equipment and supplies for the Public Safety Academy, located on Metro Tech South Bryant Campus, 4901 South Bryant Ave., Oklahoma City, Oklahoma 73129. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
 

13.P. Encumbrance to L & M Office Furniture, in the amount of $245,480.75, to purchase furniture for Public Safety Academy, located on Metro Technology Centers, South Bryant Campus. Includes delivery and installation. Omnia furniture contract. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
 

14. New Business 

15. Adjournment