March 14, 2023 at 5:30 PM - Regular Meeting of the Board of Education

1. Call to Order

2. Roll Call and Determination of Quorum

3. Moment of Silence – Pledge of Allegiance – Mission                       

4. Public Expressions 

5. Superintendent's Report

5.A. District Update by Mr. Aaron Collins, Superintendent/CEO

5.B. Presentations/Recognitions

5.B.1. Brian Leaver, Site Director, STEM Center

5.B.2. Casey Denton, Director, Curriculum & Instructional Support

5.C. Financial

5.C.1. Treasurer's Report for the month of February 2023 - Bruce Campbell, District Treasurer

5.D. Dates of Upcoming Events [Administration]

5.D.1. Spring Break (Schools Closed-No Students); Monday-Friday, March 13-17

5.D.2. Spring Break (Offices Closed); Thursday-Friday, March 16-17

5.D.3. April Regular Board Meeting; Tuesday, April 11; 5:30 p.m.; Room 123, Economic Development Center, 1700 Springlake Drive, Oklahoma City

5.D.4. NSBA Annual Conference; Saturday-Monday, April 1 - 3, 2023 (Pre-Conference Workshops Friday, March 31, 2023); Orlando, Florida [may leave the day before and return the day after]

5.D.5. Metro Tech Foundation Annual ‘Sowing the Seeds of Success’ Banquet; Friday, April 7, 2023; 6:30 p.m.; Oklahoma History Center, 800 Nazih Zuhdi Dr., OKC

5.E. Board Member Reports

6. Appointment by the Board President of an Ad Hoc Board Nominating Committee to recommend a proposed slate of Board Officers [President, Vice-President, and Clerk], and present the proposed slate of officers at the April 11, 2023 Board Meeting. (no action required)
 

7. Board Reports for Review (no action required): 
David Martin, Assistant Superintendent, Instruction
Jeremy Cowley, Senior Director, Student Affairs & Workforce Development
Romel Muex, Senior Director, Human Resources
Ronald Grant, Interim Director, Finance
Robyn Miller, Senior Director, Operations
Jessica Martinez-Brooks, Senior Director, Communications & Transformation 
 

8. Motion, discussion and possible vote to approve or disapprove the Minutes of the February 14, 2023 Regular Board Meeting.  [Administration]

9. Motion and possible vote to approve or disapprove the Consent Docket Item(s):

9.A. Transfer of funds, in the amount of $3,458.47, from the Activity Fund to the General Fund account for the month of February 2023. [Business & Finance]

9.B. Addition of Activity Fund for the Cosmetology Program embedded at Douglass High School for CTSO (Career Tech Student Organizations) activities.

10. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):   

10.A. Amendment No. 2 to the FY2022-2023 District budget in accordance with the School District Budget Act. The total amended budget of appropriated funds equals $131,233,434 - which includes $46,223,331 for the General Fund, $21,581,007 for the Building Fund, $44,234,165 for the Bond Fund, $17,327,675 for the Sinking Fund, and $1,867,256 for the Financial Aid Fund. [Business & Finance]

10.B. Revised agreements with Smith & Pickel Construction Company Inc., as construction manager for the Metro Tech Springlake Campus District Center (formerly Business Conference Center), 1900 Springlake Drive, Oklahoma City, Oklahoma 73111. Change orders for Phases No.02, No. 04 and Audio Visual. Total increase of New Guaranteed Maximum Prices to be $15,471, $3,185 and $45,082. AIA Document G701 – 2017 Change Orders. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]

10.C. Revised agreement with Smith & Pickel Construction Company Inc., as construction manager for the Metro Tech Springlake Campus Wellness/Safe Room Facility, 1600 Springlake Drive, Oklahoma City, Oklahoma 73111. Change order No.02, to the agreement of Guaranteed Maximum Price to be increased in the amount of $13,990.  AIA Document G701 – 2017 Change Order. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]

10.D. Revised agreement with Smith & Pickel Construction Company Inc., as construction manager for the Metro Tech South Bryant Campus, ATC Building, 4901 South Bryant Ave., Oklahoma City, Oklahoma 73129. Change order No.02, to the agreement of Guaranteed Maximum Price to be increased in the amount of $49,651.  AIA Document G701 – 2017 Change Order. Student and Community Investment Plan Bond Project. [Business & Finance and Operations]

10.E. Approval of Standard Operating Procedures Handbook for the Metro Tech Law Enforcement Training Center. [Administration]

10.F. Memorandum of Understanding (MOU) between Metro Technology Centers and the Oklahoma Department of Career and Technology Education (ODCTE) regarding the guidelines and expectations concerning the MD-80 jetliner that is parked at the Aviation Center.  [Instruction]

10.G. Clinical Education Affiliation Agreement between Metro Technology Centers School District No. 22 and Parc Place Operations, LLC, dba Parc Place Medical Resort, for a two-year period effective February 1, 2023 through January 31, 2025, and the accompanying Business Associate Agreement. [Instruction]
 

10.H. Clinical Education Affiliation Agreement between Brookline Operations, LLC, dba The Lodge at Brookline and Metro Technology Centers School District No. 22, for a two-year period effective February 1, 2023 through January 31, 2025, and the accompanying Business Associate Agreement. [Instruction]
 

10.I. Partnership Agreement between Metro Technology Centers and Velsoft Training Materials Inc., for the promotion and offer of eLearning customizable training materials that will enable Metro Tech's students to receive high quality and engaging computer software training. The agreement will be effective on the date of signing for an initial one-year period through March 14, 2024; thereafter, the agreement will continue in effect for two additional one-year periods. [Student Affairs & Workforce Development]    
 

10.J. 2023-2024 District Calendar – Attached [Human Resources]
 

10.K. Activity Fundraisers for the Entrepreneurship Program, Business & Technology Center, from March 1, 2023 through June 15, 2023. Description of Fundraisers: Attached [Business & Finance]
 

10.L. Acceptance of subrecipient funds, in the amount of $42,742.00, from Oklahoma Department of Career and Technology Education (ODCTE) for APEX (formerly OKPTAC) Program for the performance period of 8/1/2023 through 3/31/2024. [Student Affairs & Workforce Development]   
 

10.M. Appoint McConnell and Maverick Insurance, as agent of record for quoting insurance policies and programs for FY 2024. Quotes are for insurance coverages including but not limited to property, liability, commercial autos, aviation hull and liability, workers compensation, directors/officers and employment practices and liability and special hazards. [Business & Finance and Operations]
 

11. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]

11.A. Employment of the persons listed below:

11.A.1. Probationary [Contingent on Drug Screen & Background Check]:

Maria Wakaliuk	Custodian 3/6/2023
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities
Richard Powell	Custodian 3/6/2023
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities
Dontae Branch	Custodian 3/8/2023
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities
Tony Turman	Custodian 3/20/2023
	12-Month, Non-Exempt, Support Staff, Grade 1
	Facilities
Kimberly Race	Student Information System (SIS) Coordinator 3/28/2023
	12-Month, Exempt, Professional/Support, Grade 3
	Information Technology Services
Chelsey Slattery	Instructor, Practical Nursing 3/28/2023
	11-Month, Exempt, Non-Certified Instructional
	Health Professions Center

11.A.2. Regular Full-Time (employees completing probationary employment):

Florela Nicholson	Administrative Specialist (Evening Programs) 3/30/2022
	12-Month, Non-Exempt, Support, Grade 4
	Information Technology Center
Lori Dickerson	Administrative Specialist (BPOC) 3/30/2022
	12-Month, Non-Exempt, Support, Grade 4
	South Bryant Campus
Kyle Smith	System Technician 3/30/2022
	12-Month, Non-Exempt, Support Staff, Grade 4
	Information Technology Services

11.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division:  [Attached]

11.B. Transfer:

Phil Carlton	From: Data Research & Finance Manager
	12-Month, Exempt, Professional/Support 4
	SPL-Finance
	To: Marketing & Communications Manager 2/15/2023
	12-Month, Exempt, Professional/Support 4
	DBC-Marketing & Communications

11.C. Release/Resignation/Retirement of:   

Leah Sparrow	Resignation 2/24/2023
	South Bryant Campus
	Custodian
Jillian Reavis	Resignation 3/24/2023
	Springlake Campus
	Teacher, Culinary Arts

11.D. New Position: (Reviewed by the Board Personnel Committee 2/27/2023)
                 Deputy Superintendent
 

11.E. Revised Job Titles and/or Job Descriptions:  (Reviewed by the Board Personnel Committee 2/27/2023)

From: Director, Guidance Counselors

To: Director, Counseling & Special Populations

From: Special Education Liaison 10-months

To: Special Populations Liaison 11-months

From: Director, Business & Conference Services

To: Director, Conference Services

From: Coordinator, Resource Development

To: Coordinator, Student Experience

From: Senior Director, Strategic Communication & Transformation

To: Senior Director, Strategic Communication & Engagement

12. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:

12.A. FY2023 Encumbrances PO #2302875 - PO #2303248 (see attachment for a full list of the encumbrances). [Business & Finance]  

General Fund	$    337,739.19
Building Fund	$    289,998.88
Bond Fund	$    109,062.55
Register Total	$    736,800.62

12.B. Encumbrance to American Opti-Net, in the amount of $80,834.31, to install fiber cabling to connect Public Safety Academy to the Metro Tech network and network cabling installed inside the building located on South Bryant Campus. Quote MT-SBC-PSA attached. Student & Community Investment Plan Bond Project. [Business & Finance and Operations]

12.C. Encumbrance to American Opti-Net, in the amount of $55,894.50, to install fiber cabling to connect Industrial Technology building (formerly Skills bldg.) to the Metro Tech network and network cabling installed inside the building located on South Bryant Campus. Quote MT-SBC-Skills attached. Student & Community Investment Plan Bond Project. [Business & Finance and Operations]

12.D. Encumbrance to Cox Business, in the amount of $4,656.00, to provide internet service at 5005 Lincoln for the Adult Basic Education Program. Commercial Service Agreement fee for the remainder of FY23 [6 months at $776 per month].  [Student Affairs & Workforce Development]   

12.E. Encumbrance to L & M Office Furniture, in the amount of $29,923.58, to purchase furniture for offices located in Service Center and Warehouse on Metro Technology Centers Springlake Campus. Includes delivery and installation. OU contract #R-22000-22. [Operations]

12.F. Encumbrance to Tri Corps, in the amount of $60,000.00, for armed security guard services to all Metro Technology Centers' campuses in FY22-23 This encumbrance includes funds for standard day and night operations hours and estimated security costs related to emergency/after hours, holidays, special events and weekend security coverage. (BAA 5/17/22 - Item #9 I) [Business & Finance and Operations)]

12.G. Encumbrance to Addison Group for IT staffing support, with a total amount of $53,040.00. This fee is an all-inclusive fixed cost to hire a temporary programmer for a period of up to six (6) months (1,040 hours). [Student Affairs & Workforce Development]

12.H. Encumbrance to Apple for (26) iMac computers, with a total amount of $50,648.00, to replace the water damaged computer equipment for the Graphic Design program caused by the December water leak.  These items will be purchased through state contract ITSW0206A.] [Student Affairs & Workforce Development]
 

12.I. Encumbrance to Dell for (26) Monitors, with a total amount of $20,746.18, to replace the water damaged computer monitors for the Graphic Design program caused by the December water leak.  These items will be purchased through state contract SW1020D. [Student Affairs & Workforce Development]
 

12.J. Encumbrance to the City of Oklahoma City, in the amount of $28,361.73, for the Adventure District Business Improvement District assessments for years 2020, 2021 and 2022. [Business & Finance]
 

12.K. Encumbrance to Thompson Educational Furnishings, in the amount of $40,544.00, to purchase classroom and office furniture for Nursing Program remodel located in STEM Center on Metro Technology Centers Springlake Campus. Includes delivery and installation. OU contract #R-22000-22. ARPA grant funds will be utilized for this project. [Business & Finance and Operations]
 

13. New Business 

14. Adjournment