February 14, 2023 at 5:30 PM - Regular Meeting of the Board of Education
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1. Call to Order
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2. Roll Call and Determination of Quorum
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3. Moment of Silence, Pledge of Allegiance
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4. Public Expressions
Rationale:
The public may comment only on any item appearing on this agenda, subject to the following restrictions: statements to the Board of Education by members of the public are limited to no more than three (3) minutes for each speaker unless altered by the presiding officer, with the approval of the board and, collectively, no more than 15 minutes are allowed for public expressions unless permitted by a majority vote of the board.
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5. Superintendent's Report
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5.A. District Update by Mr. Aaron Collins, Superintendent/CEO
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5.B. Presentations/Recognitions
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5.B.1. Romel Muex, Senior Director, Human Resources
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5.B.2. Joel Rogers, Evening Programs Director
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5.C. Financial
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5.C.1. Treasurer's Report for the month of January 2023 - Bruce Campbell, District Treasurer
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5.D. Dates of Upcoming Events [Administration]
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5.D.1. OkACTE Partners in Progress Recognition Program; Tuesday, February 21, 5:00 – 6:30 p.m. (Reception 4:00 – 5:00 p.m.); Hilton Garden Inn, 2833 Conference Drive, Edmond
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5.D.2. Spring Break (Schools Closed-No Students); Monday-Friday, March 13-17
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5.D.3. Spring Break (Offices Closed); Thursday-Friday, March 16-17
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5.D.4. March Regular Board Meeting; Tuesday, March 14, 5:30 p.m.; Room 123, Economic Development Center, 1700 Springlake Drive, Oklahoma City
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5.D.5. NSBA Annual Conference; Saturday-Monday, April 1 - 3, 2023 (Pre-Conference Workshops Friday, March 31, 2023); Orlando, Florida [may leave the day before and return the day after]
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5.D.6. Metro Tech Foundation Annual ‘Sowing the Seeds of Success’ Banquet; Friday, April 7, 2023, 6:30 p.m.; Oklahoma History Center, 800 Nazih Zuhdi Dr., OKC
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5.E. Board Member Reports
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6. Board Reports for Review (no action required):
David Martin, Assistant Superintendent, Instruction Jeremy Cowley, Senior Director, Student Affairs & Workforce Development Romel Muex, Senior Director, Human Resources Ronald Grant, Interim Director, Finance Robyn Miller, Senior Director, Operations Jessica Martinez-Brooks, Senior Director, Communications & Transformation |
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7. Motion, discussion and possible vote to approve or disapprove the Minutes of the January 10, 2023 Regular Board Meeting. [Administration]
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8. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
Rationale:
[The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately.]
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8.A. Transfer of funds, in the amount of $367.03, from the Activity Fund to the General Fund account for the month of January 2023. [Business & Finance]
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9. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
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9.A. Annual adoption of established Metro Technology Centers School District No. 22 (Metro Tech) board policies in effect February 14, 2023, with the understanding that board policies are under continuous review and are brought to the Board for adoption of revisions and new policies throughout the year, as necessary. [Administration]
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9.B. Adoption of new board policy BP-New – Student Admission Policy for Full-Time Programs (reviewed by the Board Policy Committee January 23, 2023). [Administration]
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9.C. Memorandum of Understanding (MOU) between Metro Technology Centers (Metro Tech) and Heavy Equipment Colleges of America for providing Certificate of Heavy Equipment Operations classes. The term of this MOU is from February 1, 2023 through June 30, 2023. [Student Affairs & Workforce Development]
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9.D. Acceptance of Grant Agreement from the Grants Management Office of the Health Care Workforce Training Commission. The funding source is the American Rescue Plan Act (ARPA) for a total grant award of $2,032,767 to benefit the Practical Nursing and Surgical Technology programs. Funds will be used to renovate space in the STEM building and purchase equipment. [Operations]
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9.E. Donations of food and supplies from various vendors for the mass casualty exercise to be conducted on March 9, 2023. Total estimated value is $5000. [Instruction]
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9.F. Revised agreement for Durante Construction, Inc., as general contractors for the Metro Tech Springlake Campus Barbering Program. Change order #02 to the original agreement of project price $199,078.98 to be increased by $56,099.56 due to additional HVAC, electrical and plumbing work. New Metro Tech Springlake Barbering Program project total price is $304,665.14 (pricing, terms and conditions per quote). Reference Original PO #2203461, COR #01, PO #2203958 ($49,486.60). [Business & Finance and Operations]
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9.G. Supplemental agreement with Xcel Office Solutions/ Xerox Financial Services, LLC, for implementation of printing fleet solutions approved by the Board of Education on May 17, 2022 (9-AH). $285 monthly for additional printers for new buildings. [Student Affairs & Workforce Development]
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9.H. Declare list of equipment as surplus and no longer of use to the District, and instruct the Superintendent to dispose of the items in a legal manner. (Attached) [Operations]
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9.I. Acceptance of Revised Subaward Funding Agreement from the Oklahoma Department of Career & Technology Education (ODCTE) for revised AEFL (Adult Education & Family Literacy) Federal grant funding in the amount of $227,095.77. The agreement includes an increase for Federal carryover plus State grant funding of $22,786.45, for a total revised amount of $249,882.22. [Business & Finance and Operations]
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10. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
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10.A. Employment of the persons listed below:
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10.A.1. Probationary
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10.A.2. Regular Full-Time (employees completing probationary employment):
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10.A.3. Regular Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]
Attachments:
()
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10.B. Transfer:
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10.C. Release/Resignation/Retirement of:
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10.D. Revised Job Titles and/or Job Descriptions: [Reviewed by Personnel Committee 1/20/2023]
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11. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
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11.A. FY2023 Encumbrances PO #2302874 - PO #2302498 (see attachment for a full list of the encumbrances). [Business & Finance]
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11.B. Encumbrance to Air Technologies, in the amount of $51,798.00, for replacement of chiller coils in Air Handler unit 9, located at Metro Technology Centers, Springlake Campus, District Center. Building funds will be used for this item. [Operations]
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11.C. Encumbrance to Video Reality, in the amount of $33,032.76, for installation of digital signage displays in various locations throughout the district (pricing, terms and conditions per quote #011463v3). Bond funds are to be utilized for this project. [Business & Finance and Operations]
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11.D. Encumbrance to Innerface Architectural Signage, Inc., in the amount of $31,700, for interior and exterior wayfinding and signage master plan and standards development. Project was competitively bid using RFI #23-001. Bond funds are to be utilized for this project. [Business & Finance and Communications & Transformation]
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11.E. Encumbrance to Dell Technologies, in the amount of $38,489.40, to purchase computers for Metro Technology Centers' Adult Basic Education Program located at 5005 N. Lincoln Blvd., Oklahoma City, OK. The cost will be reimbursed with Adult Education and Family Literacy (AEFL) grant funds. [Business & Finance and Operations]
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12. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
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13. Adjournment
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Web Viewer
Notice of this Regular Meeting was received by the Oklahoma County Clerk at 2:30 p.m. on November 16, 2022. The date, time, location and agenda for this meeting was posted on Metro Tech’s external website on February 10, 2023 by 4:30 p.m. as required by the Oklahoma Open Meeting Act.
Agenda revised and reposted February 13, 2023 at 12:50 p.m. Revised to add item General Business 9.I
Agenda revised and reposted February 13, 2023 at 12:50 p.m. Revised to add item General Business 9.I