November 15, 2022 at 5:30 PM - Regular Meeting of the Board of Education
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1. Call to Order
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2. Roll Call and Determination of Quorum
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3. Moment of Silence - Pledge of Allegiance - Mission
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4. Public Expressions
Rationale:
The public may comment only on any item appearing on this agenda, subject to the following restrictions: statements to the Board of Education by members of the public are limited to no more than three (3) minutes for each speaker unless altered by the presiding officer, with the approval of the board and, collectively, no more than 15 minutes are allowed for public expressions unless permitted by a majority vote of the board.
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5. Superintendent's Report
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5.A. District Update by Mr. Aaron Collins, Superintendent/CEO
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5.B. Presentations/Recognitions
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5.B.1. Zac Gleason, Site Director, South Bryant Campus
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5.B.2. Kelly Powers, Director of Guidance Counseling
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5.C. Financial
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5.C.1. Treasurer's Report for the month of October 2022 - Bruce Campbell, District Treasurer
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5.D. Dates of Upcoming Events [Administration]
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5.D.1. Offices Closed, Thanksgiving Break, Wednesday-Friday, November 23-25
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5.D.2. December Regular Board Meeting; Tuesday, December 13; 5:30 p.m.; Room 123, Economic Development Center, 1700 Springlake Drive, Oklahoma City
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5.D.3. Fall Aviation Graduation; Thursday, December 15, 4:00 p.m.; District Center Auditorium, 1900 Springlake Drive, OKC
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5.D.4. ACTE CareerTech VISION 2022; Wednesday-Saturday, November 30 - December 3; Las Vegas, Nevada [may leave the day before and return the day after]
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5.D.5. NSBA Annual Conference; Saturday-Monday, April 1 - 3, 2023 (Pre-Conference Workshops Friday, March 31, 2023); Orlando, Florida [may leave the day before and return the day after]
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5.D.6. Metro Tech Foundation Annual ‘Sowing the Seeds of Success’ Banquet; Friday, April 7, 2023; 6:30 p.m.; Oklahoma History Center, 800 Nazih Zuhdi Dr., OKC
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5.E. Board Member Reports
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6. Board Reports for Review (no action required):
David Martin, Assistant Superintendent, Instruction Jeremy Cowley, Senior Director, Student Affairs & Workforce Development Romel Muex, Senior Director, Human Resources Ronald Grant, Interim Director, Finance Robyn Miller, Senior Director, Operations Jessica Martinez-Brooks, Senior Director, Communications & Transformation |
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7. Motion, discussion, and possible vote to approve or disapprove the Minutes of the October 11, 2022 Regular Board Meeting, and the Minutes of the October 20, 2022 Special Board Meeting. [Administration]
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8. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
Rationale:
[The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately.]
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8.A. Transfer of funds, in the amount of $805.95, from the Activity Fund to the General Fund account for the month of October 2022. [Business & Finance]
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9. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
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9.A. Approve 2023 Schedule of Regular Board of Education Meetings. Unless otherwise indicated, all regular meetings of the Board of Education begin at 5:30 p.m. in Room 123, Economic Development Center, 1700 Springlake Drive, Oklahoma City, OK 73111. (Attached) [Administration]
Attachments:
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9.B. Declare list of equipment as surplus and no longer of use to the District, and instruct the Superintendent to dispose of the items in a legal manner. (Attached) [Operations]
Attachments:
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9.C. Dennis Portis III Bedlam Food Drive – week of fundraising events in partnership with the Regional Food Bank & NEOKC Community Resource Center to accept donations for Holiday Food Distribution on November 19, 2022 for the northeast OKC Community and Metro Tech students. [Communications]
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9.D. Memorandum of Understanding (MOU) between Metro Technology Centers School District No. 22 (Metro Tech) and NE Family Medical Center, Inc. (NFMC) of Oklahoma City, for the purpose of operating a primary care clinic on Metro Tech premises for three (3) months, effective December 1, 2022 through March 1, 2023. NFMC will pay a facility rental fee in the amount of $500.00 per month to Metro Tech. [Administration]
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9.E. Agreement between Metro Technology Centers School District No. 22 (Metro Tech) and Sunbeam Family Services Inc. (Sunbeam) to operate a Head Start / Early Head Start service at Metro Tech’s South Bryant Campus and identified as Early Education Center South effective January 2, 2023 through June 30, 2023. Sunbeam will pay a facility rental fee in the amount of $1,000.00 per month to Metro Technology Centers. [Administration]
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9.F. Acceptance of a monetary donation, in the amount of $1,000.00, from the Safe Kids OKC Metro Coalition led by Oklahoma Children’s Hospital at OU Health, to the Entrepreneurship Program for the partnership in completing the Rail Safety Service Learning Project. [Instruction]
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9.G. Permission to Construct Agreement for Oklahoma Gas and Electric to construct line routes and electrical facilities at Metro Tech’s Industrial Technology Building, [formerly known as Skills Building] located on the South Bryant Campus, 5201 S. Bryant Avenue, Oklahoma City, OK 73129. [Operations]
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9.H. Ratification of 2022-2023 Memorandum of Understanding (MOU) for the TANF (Temporary Assistance for Needy Families) Work Prep Program, and Subaward Funding Agreement. [Instruction]
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9.I. Standard Master Agreement between TAP Architecture LLC and Metro Technology Centers to approve TAP Architecture LLC for general use as an architectural provider for services under multiple service orders in 2022 (AIA B121-2018). [Business & Finance]
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9.J. Designate TAP Architectural LLC as architectural services provider to Metro Technology Centers for design services for the remodel and renovation of the existing space at 1901 Springlake Drive [formerly Perry Klaassen Clinic] for the Practical Nursing and Surgical Technology Program (AIA B221 - 2018). The cost will be reimbursed with State ARPA Grant Funds. [Business & Finance]
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10. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
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10.A. Employment of the persons listed below:
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10.A.1. Probationary [Contingent on Drug Screen & Background Check]:
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10.A.2. Regular Full-Time (employees completing probationary employment):
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10.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]
Attachments:
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10.B. Transfer:
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10.C. Release/Resignation/Retirement of:
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11. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
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11.A. FY2023 Encumbrances PO #2301755-PO #2302147 (see attachment for a full list of the encumbrances). [Business & Finance]
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11.B. Revised agreement with Firetrol Protection Systems Inc., in the amount of $17,774.00, to provide the district equipment and labor to install eight (8) additional cameras for the Metro Technology Centers’ Gun Range. This is a change order to the Guaranteed Maximum Price of $46,047.54 [Reference PO #2202846]. (Pricing, Terms and Conditions per State Contract SW1048F) Student and Community Investment Plan Bond Project [Business & Finance and Operations]
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11.C. Agreement with Firetrol Protection Systems Inc., in the amount of $113,514.00, to provide the district equipment and labor to install a Keyscan Enterprise Access Control System for Metro Technology Centers’ Public Safety Academy located at 4901 S. Bryant Avenue, Oklahoma City, OK. (Pricing, Terms and Conditions per State Contract SW1048F) Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
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11.D. Encumbrance to True Digital Security, in the total amount of $58,805.83, for network equipment. These items will be purchased through State Contract OMES SW1030. [Student Affairs & Workforce Development]
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11.E. Encumbrance to ImageNet Consulting LLC, in the amount of $60,716.93, for the procurement and installation of audio video equipment for the Health and Wellness Center. The project was competitively bid with RFP #23-008 on October 18, 2022. Bond funds are to be utilized for this project [Operations]
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11.F. Encumbrance, in the amount of $30,245.00, to Durante Construction, Inc. as general contractors for Metro Technology Centers, District Center (formerly BCC) South Patio, Concrete Stain Project located on the Springlake Campus, 1900 Springlake Drive, Oklahoma City, OK 73110. Bond funds are to be utilized for this project. [Business & Finance and Operations]
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11.G. Encumbrance, in the amount of $74,884.27, to Durante Construction, Inc. as general contractors for Metro Technology Centers, Springlake Walking Bridge Prep and Paint Project located on Springlake Campus, 1900 Springlake Drive, Oklahoma City, OK 73110. Bond funds are to be utilized for this project. [Business & Finance and Operations]
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11.H. Encumbrance, in the amount of $164,714.57, to Durante Construction, Inc. as general contractors for Metro Technology Centers, Economic Development Center, Floor Repair Project located on Springlake Campus, 1700 Springlake Drive, Oklahoma City, OK 73110. Bond funds are to be utilized for this project. [Business & Finance and Operations].
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11.I. Agreement with Firetrol Protection Systems Inc., in the amount of $19,987.00, to provide the district equipment and labor to install and upgrade the existing DMP Intrusion Detection for Metro Technology Centers, Automotive Center, located at 4901 S. Bryant Avenue, Oklahoma City, OK (Pricing, Terms and Conditions per State Contract SW1048F) Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
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11.J. Agreement with Firetrol Protection Systems Inc., in the amount of $46,267.00, to provide the district equipment and labor to install a DMP Intrusion Detection System for Metro Technology Centers, Public Safety Academy, located at 4901 S. Bryant Ave., Oklahoma City, OK (Pricing, Terms and Conditions per State Contract SW1048F) Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
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11.K. Encumbrance to Johnson Controls, in the amount of $62,088.00, for 6th and 7th months of rental for the temporary chiller located at Metro Technology Centers, Springlake Campus, District Center [formerly Business Conference Center]. Building funds will be used for this item. [Operations]
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11.L. Encumbrance to Video Reality, in the amount of $32,871.90, for installation of smart displays in classrooms located in the Automotive Technology Center, South Bryant Campus, 4901 S. Bryant Avenue, Oklahoma City, Oklahoma 73129 (Pricing, Terms and Conditions per quote). Bond funds are to be utilized for this project. [Business & Finance and Operations]
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11.M. Encumbrance to Renaissance Architecture LLC, in the amount of $36,108.00, for architectural and design services for the Douglass High School Cosmetology Project. The total Guaranteed Maximum Price for the project is $653,569.34. This is in partnership with Oklahoma City Public School District. [Operations]
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11.N. Encumbrance to Action Target Inc, in the amount of $43,745.00, for a change order to the Guaranteed Maximum Price of $1,437,482.00 for additional equipment and installation in the new gun range, located at 4820 Madera Blvd., Oklahoma City, OK 73129 (Reference PO #2101844). Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
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11.O. Agreement with Firetrol Protection Systems Inc., in the amount of $120,197.00, to provide the district equipment and labor to install a Salient Video Management System for Metro Technology Centers, Public Safety Academy located at 4901 S. Bryant Ave., Oklahoma City, OK (Pricing, Terms and Conditions per State Contract SW1048F) Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
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12. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
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13. Adjournment
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Web Viewer
Notice of this Regular Meeting was received by the Oklahoma County Clerk at 10:05 a.m. on November 17, 2021. The date, time, location and agenda for this meeting was posted on Metro Tech’s external website on November 11, 2022 at 4:30 p.m. as required by the Oklahoma Open Meeting Act.