May 17, 2022 at 5:30 PM - Regular Meeting of the Board of Education

1. Call to Order

2. Roll Call and Determination of Quorum

3. Moment of Silence - Pledge of Allegiance – Mission

4. Public Expressions 

5. Superintendent's Report

5.A. District Update by Mr. Aaron Collins, Superintendent/CEO

5.B. Presentations/Recognitions

5.B.1. Zac Gleason, Site Director, South Bryant Campus

5.B.2. Kelly Powers, Director, Guidance Counselors

5.C. Financial

5.C.1. Treasurer's Report for the month of April 2022 - Bruce Campbell, District Treasurer

5.D. Dates of Upcoming Events [Administration]

5.D.1. Biomedical Sciences Academy White Coat Ceremony; Thursday, May 19, 5:30 – 7:30 p.m.; STEM Academy, 1901 Springlake Drive, Commons Area, OKC

5.D.2. Aviation Maintenance Technology Spring Graduation; Tuesday, May 24, 3:00 p.m.; Aviation Career Campus, Airframe Hangar, 5600 S. MacArthur Blvd. OKC

5.D.3. Memorial Day Holiday – Offices Closed; Monday, May 30

5.D.4. June Regular Board Meetings, Tuesday, June 14 and Tuesday, June 28; 5:30 p.m.; Room 123, Economic Development Center, 1700 Springlake Drive, OKC

5.D.5. Annual Oklahoma Summit – 55th CareerTech Summer Conference; Monday and Tuesday, August 1-2; Tulsa Cox Convention Center, Tulsa

5.E. School Board Member Continuing Education Unit (CEU) Credits [no action required]

5.F. Board Member Reports

6. Board Reports for Review (no action required): 
David Martin, Assistant Superintendent, Instruction
Jeremy Cowley, Dean of Instruction
Romel Muex, Senior Director, Human Resources
Christina Shults, Senior Director, Finance
Robyn Miller, Senior Director, Operations
Jessica Martinez-Brooks, Senior Director, Communications & Transformation 

7. Motion, discussion and possible vote to approve or disapprove the Minutes of the April 12, 2022 Regular Board Meeting.  [Administration]

8. Motion and possible vote to approve or disapprove the Consent Docket Item(s):

8.A. Transfer of funds, in the amount of $96.26, from the General Fund to the Activity Fund account for the month of April 2022 [Business & Finance]

9. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):   

9.A. The Board of Education, Metro Technology Centers No. 22, d/b/a Metro Technology Centers, hereby resolves to implement budgeting procedures in compliance with the provisions of the School District Budget Act (Section 5-150 et. Seq of Title 70). This authorization shall apply to all future years, unless specifically revoked by the Board of Education. [Business & Finance]

9.B. Letter of engagement with Eide Bailly LLP for the independent audit of the district’s financial statements and compliance over major federal award programs for the fiscal year ending June 30, 2022. [Business & Finance]

9.C. Continuance of Primary Vendor contract with Waste Connections to provide trash removal services for FY2023. This is year 2 of a 2-year option to renew the 3-year contract competitively bid with RFP #19-008. [Business & Finance]

9.D. Continuance of Primary Vendor contract with Allied Elevator to provide maintenance, repairs, and inspections for FY2023. This is year 2 of a 2-year option to renew the 3-year contract competitively bid with RFP #19-001. [Business & Finance]

9.E. Continuance of agreement with Bill Warren to provide office supplies for FY2023.  This is year 2 of a 2-year option to renew the 3-year contract competitively bid with RFP #19-011. [Business & Finance]

9.F. Continuance of Primary Vendor contract with Constellation New Energy LLC as a third-party gas supplier for FY2023.  This is year 1 of a 2-year option to renew the 3-year contract competitively bid with RFP #20-007. [Business & Finance]

9.G. Continuance of agreement with Imperial Inc. to provide vending machine services for district sites FY2023. [Business & Finance]
 

9.H. Continuance of Primary Vendor contract with Liberty Press to provide printing services for class schedules FY2023.   This is year 2 of a 2-year option to renew the 3-year contract competitively bid with RFP #19-002. [Business & Finance]
 

9.I. Continuance of Prime Vendor contract with Tri Corp Government LLC to provide armed security guard services for all Metro Technology Center campuses in FY 2023.  This is year 2 of a 2-year option to renew the 3-year contract competitively bid through RFP# 19-005. [Business and Finance]
 

9.J. Lease agreement between Metro Technology Centers and Oklahoma City Airport Trust in the amount of $50,138.24 for the purpose of operating the Aviation Career Campus for May 2022 and June 2022.  Metro Technology Centers will pay a monthly rental not to exceed $25,069.16/month in FY2022. [Business & Finance]
 

9.K. Appointment of the following to the designated statutory positions for FY2023: Ms. Terry Spencer - Encumbrance Clerk; Mr. Phil Carlton - Assistant Encumbrance Clerk; Mr. Bruce Campbell - Treasurer; Ms. Christina Shults - Assistant Treasurer; and Ms. Tevonda Johnson - Activity Fund Custodian. [Business & Finance]
 

9.L. Continuation of a building space/contractual agreement between Metro Technology Centers School District No. 22 (Metro Tech) and Community Action Agency of Oklahoma City and Oklahoma/Canadian Counties, Inc. (CAA) for CAA to operate a Head Start program and daycare center at Metro Tech’s Child Care Training Center to begin July 1, 2022 through June 30, 2023.  CAA will pay a facility rental fee in the amount of $1,000.00 per month to Metro Technology Centers. [Business & Finance]
 

9.M. Continuance of lease agreement between Metro Technology Centers and The Corporate Tower, LLC, located at 101 N. Robinson, Oklahoma City, Oklahoma, for the downtown campus to provide instructional programs on the first and third floors of the office building. The lease is effective October 8, 2019 with an option to renew annually for up to five (5) years. Rate of $30,268.00 per month for a total amount of $363,216.00. [Business & Finance]
 

9.N. Revised agreement with Smith & Pickel Construction Company Inc., as construction manager for the skills building located on the Metro Technology Centers - South Bryant Campus, Oklahoma City, Oklahoma. Change Order Number #01 to the agreement of Guaranteed Maximum Price to be increased in the amount of $52,544.00.  New Guaranteed Maximum Price is $9,997,254.00.  AIA Document G701-2017 Change Order. Student and Community Investment Plan Bond Project. [Business & Finance and Operations].
 

9.O. Memorandum of understanding (MOU) between Metro Technology Centers (MetroTech) and Iron Workers Western Area Joint Apprenticeship Training referred to as "Local No. 48." The purpose is to have Metro Tech students currently enrolled in Welding: Job Readiness and the Welding Basics learn and practice welding techniques at the facility. This agreement is for one year from July 1, 2022 to June 30, 2023. [Operations]
 

9.P. Recognize MTC Employee Association as exempt from the requirements of the school activity funds management regulations. [Business & Finance]
 

9.Q. Memorandum of Understanding (MOU) and Infrastructure Funding Agreement between Metro Technology Centers, the Central Oklahoma Workforce Innovation Board (COWIB), and the American Job Center Network Partners. The purpose of this MOU is to document an agreement among COWIB and the Partners for the operation of the COWIB One-Stop delivery system, at a cost of $4,951.81. This MOU is consistent with COWIB Policy and Section 121(c) of the federal Workforce Innovation and Opportunity Act (WIOA). This MOU is effective from the date of signing through June 30, 2023. [Operations]
 

9.R. Memorandum of understanding (MOU) between Metro Technology Centers (Metro Tech) and the Oklahoma Department of Human Services (ODHS). The purpose is to acknowledge shared space at the Economic Development Center (EDC) on the Springlake campus for Service First Space allowing ODHS operations to serve the community. [Operations]
 

9.S. Student Affiliation Agreement between Metro Technology Centers and Oklahoma City-County Board of Health, acting by and through the Oklahoma City-County Health Department, for a five-year period beginning July 1, 2022 through June 30, 2027. [Instruction]
 

9.T. Contract between Metro Technology Centers and the State of Oklahoma Department of Rehabilitation Services (DRS) for Project Search Training, Placement and Employment services. The Contract is effective from the latest date of signature of both parties or July 1, 2022, whichever is the latter, through June 30, 2023. [Administration]
 

9.U. Project Search Coordination Team Member Agreement between Metro Technology Centers, Oklahoma Department of Rehabilitation Services, Wyndham Grand Oklahoma City Downtown, and Dale Rogers Training Center, for the purpose of coordinating activities for students with disabilities who are eligible, as provided by 34 CFR 300.520, in order to promote movement from the public schools to post-school activities based on the individual student’s needs, taking into account the student’s preferences and interests. This MOU is effective from the date of signing through June 30, 2023. [Administration]
 

9.V. Memorandum of Understanding (MOU) between Metro Technology Centers and the Freedom School of Oklahoma City (FSOKC) to collaborate to help inner-city children develop a love for reading while increasing their self-esteem and generating positive attitudes.  FSOKC’s 2022 summer literacy enrichment program will run from June 13 through July 15 at the Information Technology Center.  [Administration] 
 

9.W. Memorandum of Understanding between Metro Technology Centers (MTC) and Oklahoma City Public Schools/Northwest Classen High School. The purpose of the MOU is to outline a program through which MTC and OKCPS/Northwest Classen High School will provide high school students with specialized computer-related training in an embedded class at the partner school location. [Administration]
 

9.X. Memorandum of Understanding between Metro Technology Centers and the Oklahoma City Police Department (OCPD) for the purpose of establishing a collaborative effort to benefit and support the high school Law Enforcement Officer Prep Program at the Public Safety Academy (PSA) by providing training, mentoring, education, and employment assistance to students pursuing a career in public service. [Administration]
 

9.Y. Memorandum of Understanding between Metro Technology Centers (MTC) and Oklahoma City Public Schools/Southeast High School. The purpose of the MOU is to outline a program through which MTC and OKCPS/Southeast High School will provide high school students with aviation-related training in an embedded class at the partner school location. [Administration]
 

9.Z. Motion to approve the revision of the FY23 calendar to have the observance of the Juneteenth holiday moved from June 12, 2023 to June 19, 2023 in alignment with the national observance day. [Human Resources]
 

9.AA. Renewal with Lincoln Financial Group-Long Term Disability for all active full-time employees at a rate of $0.342/$100. Estimated annual premium $50,190.40. [Human Resources]
 

9.AB. Renewal with Lincoln Financial Group-Basic Life and Accidental Death & Dismemberment (AD&D) for all active full-time employees at a rate of $0.215/$1000 (basic life), $0.020/$1000 (AD&D), and $3.700/lives (dependent life). Estimated annual premium $77,344.20. [Human Resources]
 

9.AC. Continuation of participation in the statewide public relations and marketing consultation cooperative agreement with The Gooden Group for FY 2022-23, at a cost of $7,398.00. [Administration]
 

9.AD. Continuation of participation in a cooperative agreement for the technology centers’ statewide marketing agreement for FY 2022-23, at a cost of $27,500.00.  [Administration]
 

9.AE. Approval of one or more agreements for funding, programs, and/or services to provide enhanced STEM education opportunities pursuant to the Oklahoma City Innovation District (Tax Incremental Finance) Project Plan in an amount not to exceed $280,000. [Administration]
 

9.AF. Memorandum of Understanding between the Oklahoma Department of Career and Technology Education (ODCTE) and Metro Technology Centers (sub-recipient). This MOU is entered into between parties identified as the Oklahoma Procurement Technical Assistance Center (OkPTAC), a program of the recipient (ODCTE), and participating institutions known as sub-recipients. The purpose of the MOU is to provide technical assistance to small business owners seeking government contracts. The MOU is effective August 1, 2022 through July 31, 2023. [Administration]

9.AG. Master Career Major list for 2022-23 School Year to reflect changes and update information in instructional framework. (Reviewed by the Instructional/Planning Committee May 4, 2022) [Administration]
 

9.AH. Implementation of a new printing fleet management solution in an effort to optimize performance and save financial resources. [Administration]
 

10. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]

10.A. Employment of the persons listed below:

10.A.1. Probationary:

Sharron Glover	Workforce Development Coordinator - 6/1/2022
	12-Month, Exempt, Professional/Support, Grade 3
	Downtown Business Campus/EWD
Ashley Strehl	Coordinator, Media Relations - 6/1/2022
	12-Month, Exempt, Professional/Support, Grade 2
	Downtown Business Campus/Media & Marketing
Kylie Lawson	Administrative Specialist - 6/1/2022
	12-Month, Non-Exempt, Support Staff, Grade 4
	Business Conference Center/HR
Susan Greenwood	Administrative Specialist - 6/1/2022
	12-Month, Non-Exempt, Support Staff, Grade 4
	Business Conference Center/Instruction Dept.
Jeffrey Whittington	Instructor, Aviation Maintenance - 7/1/2022
	11-Month, Non-Certified Instructor (215 Days)
	Aviation Career Campus
Lamar Rouce	Evening Instructor, Barbering – 7/1/2022
	11-Month, Non-Certified Instructor (215 Days)
	Springlake Campus/Cosmetology
Jillian Reavis	Teacher, Culinary Arts – 7/21/2022
	10-Month, Exempt, Certified Teacher
	Business Conference Center/ITC Dept.
Michael James	Counselor - 7/21/2022
	10-Month/200 Day, Exempt, Certified
	Health Careers Center
Noel Mason	Instructor, Aviation Maintenance - 9/1/2022
	11-Month, Non-Certified Instructor (215 Days)
	Aviation Career Campus

10.A.2. Regular Full-Time (employees completing probationary employment:)

Sarah Whitwell	Instructor, Practical Nursing - 5/19/2021
	Health Careers Center
	11-Month, Non-Certified Instructor
Lorrie French	Instructor, Practical Nursing - 5/19/2021
	Health Careers Center
	11-Month, Non-Certified Instructor
Christina Shults	Senior Director, Finance - 6/1/2021
	Business Conference Center
	Exempt, Professional/District Leadership, Grade 4
Timothy Lankford	Special Education Liaison - 7/26/2021
	TBD
	Certified 200 Day Contract

10.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: (Attached)

10.B. Transfer:

Lorrie French	From: Instructor, Practical Nursing
	11-Month, Non-Certified Instructor
	Health Careers Center
	To: Evening Instructor, Practical Nursing - 7/1/2022
	11-Month, Non-Certified Instructor
	Health Careers Center
Kakio Richardson	From: Audio Visual Producer
	12-Month, Exempt, Professional/Support, Grade 1
	Business Conference Center
	To: Audio Visual Project Manager - 5/18/2022
	12-Month, Exempt, Professional/Support, Grade 4
	Business Conference Center
Tirisa Edwards	From: Graphic Designer
	12-Month, Non-Exempt, Support Staff, Grade 4
	Downtown Business Campus
	To: Coordinator, Marketing - 5/18/2022
	12-Month, Exempt, Professional/Support, Grade 2
	Downtown Business Campus
Wayne Sadowski	From: Instructional Assistant
	Non-Exempt, Support Staff, Grade 3 (215 days)
	Aviation Career Campus
	To: Technical Assistant - 5/18/2022
	Non-Exempt, Support Staff, Grade 4 (215 days)
	Aviation Career Campus

10.C. Release/Resignation/Retirement of:

Mary Tran	Resignation - 4/29/2022
	STEM
	Teacher, Computer Science
Vincent Guydon	Retirement - 8/10/2022
	South Bryant Campus
	Technical Assistant

11. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:

11.A. FY2022 Encumbrances PO #2203277-2203683 (see attachment for a full list of the encumbrances). [Business & Finance]       

General Fund        $   276,949.34

Building Fund       $   296,443.18

Bond Fund            $   518,559.40

Register Total       $1,091,951.92

11.B. Encumbrance to RK Black, in the amount of $75,000, for administration, faculty and staff printing, binding and delivery of projects to Metro Tech sites and campuses.  State contract SW1013R. (Communications, Marketing and Media)

11.C. Encumbrance to Liberty Press, in the amount of $31, 670.55, for printing course schedules. Prime vendor contract with Liberty Press was competitively bid and approved 6/13/21. (Communications, Marketing and Media)

11.D. Encumbrance to Firetrol Protection Systems Inc., in the amount of $54,086.60, to provide the district equipment, installation, testing, commissioning, and training for Metro Tech South Bryant Campus Skills Building - Fire Alarm System Installation (Pricing, Terms, and Conditions per State Contract SW1048F) Student and Community Investment Plan Bond Project. [Business & Finance and Operations]

11.E. Encumbrance to LSG Solutions, in the amount of $44,280.00, for data migration and sandbox test environment related to the district student information system, CTSIS. [Operations]

11.F. Encumbrance to Krueger International (KI), in the amount of $96,523.00, to purchase furniture for The Wellness Center located on the Springlake Campus. Quote includes delivery and installation. (OU Contract # R-22000-22) Student and Community Investment Plan Bond Project. [Operations]

11.G. Encumbrance to Krueger International (KI), in the amount of $33,074.98, to purchase furniture for Business Conference Center Student Services Offices 1-4 & Break Room located on the Springlake Campus. Quote includes delivery and installation. (OU Contract #R-22000-22) Student and Community Investment Plan Bond Project. [Operations]

11.H. Encumbrance to Krueger International (KI), in the amount of $196,440.83, to purchase furniture for Phase II Remodel of the Business Conference Center on the Springlake Campus.  Quote includes delivery and installation.  (OU Contract # R-22000-22) Student and Community Investment Plan Bond Project. [Operations]
 

11.I. Encumbrance to L&M Office Furniture in the amount of $106,639.74, to purchase furniture for the Auto Technology Center (ATC) remodel at the South Bryant Campus.  Quote includes delivery and installation. (OU Contract # R-22000-22) Student and Community Investment Plan Bond Project. [Operations]
 

11.J. Encumbrance to Holt Truck Centers, in the amount of $40,277.50, for replacement of the engine in the Metro Technology Centers, District Bus #04. (Estimate Number: 3634600) [Operations]
 

11.K. Encumbrance to Video Reality, in the amount of $68,558.75, to replace SMART Boards at the STEM Academy. (These items will be purchased through TIPS-USA Contract #200904) [Instruction]
 

11.L. Encumbrance to Arthur J. Gallagher & Co., in the amount of $158, 070.00, for Workers Compensation Insurance Coverage in FY2023. [Operations]
 

11.M. Encumbrance to Bank of Oklahoma for bond obligation for STEM Academy building, in an amount not to exceed $1,019,804.25 annually in FY 2023. [Business & Finance]
 

12. New Business 

13. Adjournment