Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
4. Addison Pilcher and Haylee Hill representing Elevate Student Health and Youth Action for Health Leadership, or YAHL, a student-led organization working towards a healthier Oklahoma
5. Realignment of the Board of Education: President, Vice President, Clerk, Deputy Clerk and Member
6. Discussion on future building projects
7. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
7.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes: March 9, 2026
  • Special Meeting Minutes: April 13, 2026
7.B. Approval of the monthly financial report of Activity Funds
7.C. Approval of Treasurers Report on status of funds and Investments
7.D. Approval of the following:
  • 2025-26 Building Fund Encumbrance 12-18 
  • 2025-26 Building Fund Checks 27-35
  • 2025-26 Building Fund Change Orders
  • 2025-26 CN Encumbrance 27-28
  • 2025-26 CN Checks 335-379
  • 2025-26 CN Change Orders
  • 2025-26 General Fund Encumbrances318-331
  • 2025-26 General Fund Change Orders 
  • 2025-26 General Fund Checks 2607-2967
7.E. Credit Card Review
7.F. Resignations- Pam Stephens, 2nd grade Teacher Assistant; Alexandria Morris, Paraprofessional; Tammy Choate, 2nd grade Teacher; Amanda Thomas, 4th & 5th grade SPED Teacher; Riley Roberts Barlow, Coach
8. Principals and Directors Reports
9. Superintendent's Report
Student Count:
Other:
10. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent and for the purpose of discussing personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).

 
11. Motion and second to return to open session.
12. Executive Session Minutes Compliance Announcement.
13. Discussion and possible action to update the following policy: CO
14. Discussion and possible action to approve the transfer of proceeds from the concession account to various student activity club accounts.
15. Discussion and possible action to approve the 2025-2026 4th quarter district capacity.
16. Discussion and possible action to approve cafeteria upgrades.
17. Discussion and possible action to approve summer camp for May 26 - May 29 and June 1 - June 19 from 8am to 2pm.
18. Discussion and possible action to approve the Ruth Kelly picture agreement for the 2026-2027 school year.
19. Discussion and possible action to approve Ryan Swank, Superintendent, as authorized signer for Federal Program claims for the 2026-2027 school year.
20. Discussion and possible action to approve the FY 2026-2027 employment of Principals as follows: Kevin Yeager, High School Principal; Jennifer Bailey, Assistant High School Principal; Amy Vaughan Middle School Principal; Luke Carte, Assistant Middle School Principal; Kellie Edwards, Elementary Principal; Bret Barton, Assistant Elementary 1st-5th Principal; Karen Eubanks, Early Childhood Assistant Principal.
21. Discussion and possible action to approve the FY 2026-2027 employment of certified directors as follows: Cathy Matthews, Special Services Director; Eddie Roberts, Athletic Director and Transportation Director; Renae Price, Alt Ed Director; Brian Sitsler, Child Nutrition Director; Christina Hanvey, Federal Programs Director.
22. Discussion and possible action to approve the FY 2026-2027 employment of 12-month employees as follows: Jack Crittenden, Maintenance Supervisor; Tracy Beach, Tech Assistant; Hunter Balmer, Communications & Technology; Blair Rector, MS/HS Registrar; Amie Beach, Elementary Registrar, Linda Scott, Special Services Secretary.
23. New Business
24. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: April 13, 2026 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
4. Addison Pilcher and Haylee Hill representing Elevate Student Health and Youth Action for Health Leadership, or YAHL, a student-led organization working towards a healthier Oklahoma
Agenda Item:
5. Realignment of the Board of Education: President, Vice President, Clerk, Deputy Clerk and Member
Agenda Item:
6. Discussion on future building projects
Agenda Item:
7. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
7.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes: March 9, 2026
  • Special Meeting Minutes: April 13, 2026
Agenda Item:
7.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
7.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
7.D. Approval of the following:
  • 2025-26 Building Fund Encumbrance 12-18 
  • 2025-26 Building Fund Checks 27-35
  • 2025-26 Building Fund Change Orders
  • 2025-26 CN Encumbrance 27-28
  • 2025-26 CN Checks 335-379
  • 2025-26 CN Change Orders
  • 2025-26 General Fund Encumbrances318-331
  • 2025-26 General Fund Change Orders 
  • 2025-26 General Fund Checks 2607-2967
Agenda Item:
7.E. Credit Card Review
Agenda Item:
7.F. Resignations- Pam Stephens, 2nd grade Teacher Assistant; Alexandria Morris, Paraprofessional; Tammy Choate, 2nd grade Teacher; Amanda Thomas, 4th & 5th grade SPED Teacher; Riley Roberts Barlow, Coach
Agenda Item:
8. Principals and Directors Reports
Agenda Item:
9. Superintendent's Report
Student Count:
Other:
Agenda Item:
10. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent and for the purpose of discussing personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).

 
Agenda Item:
11. Motion and second to return to open session.
Agenda Item:
12. Executive Session Minutes Compliance Announcement.
Agenda Item:
13. Discussion and possible action to update the following policy: CO
Agenda Item:
14. Discussion and possible action to approve the transfer of proceeds from the concession account to various student activity club accounts.
Agenda Item:
15. Discussion and possible action to approve the 2025-2026 4th quarter district capacity.
Agenda Item:
16. Discussion and possible action to approve cafeteria upgrades.
Agenda Item:
17. Discussion and possible action to approve summer camp for May 26 - May 29 and June 1 - June 19 from 8am to 2pm.
Agenda Item:
18. Discussion and possible action to approve the Ruth Kelly picture agreement for the 2026-2027 school year.
Agenda Item:
19. Discussion and possible action to approve Ryan Swank, Superintendent, as authorized signer for Federal Program claims for the 2026-2027 school year.
Agenda Item:
20. Discussion and possible action to approve the FY 2026-2027 employment of Principals as follows: Kevin Yeager, High School Principal; Jennifer Bailey, Assistant High School Principal; Amy Vaughan Middle School Principal; Luke Carte, Assistant Middle School Principal; Kellie Edwards, Elementary Principal; Bret Barton, Assistant Elementary 1st-5th Principal; Karen Eubanks, Early Childhood Assistant Principal.
Agenda Item:
21. Discussion and possible action to approve the FY 2026-2027 employment of certified directors as follows: Cathy Matthews, Special Services Director; Eddie Roberts, Athletic Director and Transportation Director; Renae Price, Alt Ed Director; Brian Sitsler, Child Nutrition Director; Christina Hanvey, Federal Programs Director.
Agenda Item:
22. Discussion and possible action to approve the FY 2026-2027 employment of 12-month employees as follows: Jack Crittenden, Maintenance Supervisor; Tracy Beach, Tech Assistant; Hunter Balmer, Communications & Technology; Blair Rector, MS/HS Registrar; Amie Beach, Elementary Registrar, Linda Scott, Special Services Secretary.
Agenda Item:
23. New Business
Agenda Item:
24. Adjournment

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