Meeting Agenda
1. CALL THE MEETING TO ORDER.
2. ROLL CALL OF MEMBERS.
3. FLAG SALUTE / MOMENT OF SILENCE/ GOOD NEWS SPS/ & IMPACT SEMINOLE.
4. INTRODUCTION OF GUESTS & PUBLIC DISCUSSION BY THOSE WHO REQUESTED BY SIGNING AHEAD OF TIME, TO ADDRESS THE BOARD REGARDING ANY OPEN SESSION ITEM LISTED ON THIS AGENDA.
5. PROPOSED EXECUTIVE SESSION TO DISCUSS THE EVALUATION OF THE POSITION OF SCHOOL SUPERINTENDENT, AND TO DISCUSS THE EMPLOYMENT OF THOSE CERTIFIED AND/OR NON-CERTIFIED PERSONNEL LISTED IN AGENDA ITEMS 5.C., PURSUANT TO 25 O.S. SEC. 307 (B) (1) (7),
5.A. Consider and take necessary action to convene or not convene in Executive Session.
5.B. Return of the board to open session and the board president’s executive
 session compliance statement.
5.C. Board to discuss, consider, and take necessary actions regarding the
Superintendent’s recommendations for items 5.C as listed below.
 
5.C.1. Personnel Report: Including employee resignation(s) not known at the time of posting this meeting agenda; new hires/ temporary status; transfers; re-assignments; extra-duty assignments; and other conditions of employment.
 
5.C.2. Resignations:  Tonya Westfall (Paraprofessional Support Employee, Effective 09/13/2024).
 
6. CONSENT AGENDA.
All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all the items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
6.A. Minutes of the SEPTEMBER 10, 2024, Regular Meeting.
6.B. Financial reports (Treasurer & Activity Fund Clerk)
6.C. Encumbrances and change-orders
6.C.1. General Fund 11:  #1018 - #1353 ($249,499.37)
 
6.C.2. Building Fund 21:  #6 - #39 ($12,002.87)
6.C.3. Child Nutrition Fund 22:  #9 - #24 ($1,550.00)
6.C.4. Building Bond Fund 34:  #3 ($ 350.00)
6.C.5. Insurance Fund 86: #4 - #5 ($5,712.37)
6.D. Fundraisers requests
6.E. ANNUAL CONSENT ITEMS/ INCLUDING SERVICE AGREEMENTS:
6.E.1. Estimate of Needs for 2024-2025: Annual Publications sheet; and FY25 Revenue Budgets. Final approval of the Seminole School Board of Education, pending receipt of approval from the Seminole County Excise Board. 
6.E.2. Minutes of the Title VI (Indian Education) Parent Committee Meeting (09/30/2024) ; and Review of Indian Education Policies/ Procedures, and Parent Advisory Committee By-Laws.
6.E.3. Minutes of the Gifted & Talented Parent Committee Meeting (09/25/2024).
6.E.4. Resolution for the school district’s annual election for the purpose of election of a school board member to seat #5.
6.E.5. Contract Agreement with the Oklahoma State Department of Education for Medicaid Services Reimbursement of Special Education Services.
6.E.6. Statutory Waiver/Deregulation Applications to the Oklahoma State Department of Education / State Board of Education, regarding Library Media Specialists Certification requirements.
6.E.7. Annual Service Agreement for E-Rate Services with Eastern Oklahoma Erate Service, L.L.C. (Julie Watson, Agent).
6.E.8. Memorandum of Understanding Between Gateway to Prevention & Recovery, and Seminole Public Schools,  in meeting the requirements for the TSET Discovery Grant.
6.E.9. Memorandum of Understanding Between Butner Public Schools and Seminole Public Schools, allowing Seminole Public Schools to provide transportation to a specific student transfer attending Seminole High School and residing within the Butner School District transportation boundary.
6.E.10. Request by Mr. Scott Robinson for school-activity exemption status for students selected to participate in the out-of-state National Jump-Rope event October 31 & November 1, 2024. (Requires local attendance/ exemption committee, and School Board approval).
6.E.11. Establishing a new activity fund sub-account (#881) for the HS Business Professional of America (BPS), per Ms. Brianna Wymore, Sponsor.
6.E.12. Annual Dropout Report (Presented by Mr. David Dean, Seminole HS Principal).
6.E.13. Annual College Remediation Report (Presented by Mr. David Dean, Seminole High School Principal).
6.E.14. Setting the date/time for Seminole High School Graduation for the 2024-2025 School-Year (Presented by Mr. David Dean, Seminole High School Principal).
7. BOARD TO DISCUSS, CONSIDER, AND TAKE NECESSARY ACTION REGARDING THE FOLLOWING PROPOSED POLICY AND HANDBOOK REVISIONS AND UPDATES:
 
7.A. Chase Morris Act Policy & Procedure (As Updated/ Required by
Legislation))
7.B. Policy FMAAA – Athletics and Activities Emergency Plans (Annual Update/ as Required by Legislation)
7.C. Review and Possible Certification by the Seminole Board of Education, regarding compliance with new SDE & Legislative Accreditation requirements/ standards:
  • DABB (Felony Background Searches);
  • DAA, FB, FB-E1, FB-E2 and FB-E3 (2022 versions) Title IX Policies & Grievance Procedures;
  • EGG (HB1775),  verifying procedures prohibiting employees from requiring or incorporating as a part of course, any material related to inherent superiority or inferiority based on race or gender;
  • GKF (Multiple Occupancy Restrooms or Changing Areas);
  • FNCD, FNCD-R, FNCD-P and FNCD-E (Bullying & Harassment); 
  • EMI (Voluntary Prayer & Minute of Silence);
  • EFA and EFA-R1 (Library Material Review & Selection);
  • FFACA, FFAC-P, and FFAEA (Medical Emergencies and Health Outbreaks); and
  • FMAAA and FMAAA-E (Emergency Medical Services at Extracurricular Activities & Athletic Events - Riley Rule).
8. ADMINISTRATIVE REPORTS: (Administrators, Principals, Assistant Superintendent, and Superintendent)
9. NEW BUSINESS: (Business, which was not known, and could not have reasonably been known prior to the 24-hour legal posting notice requirement for the agenda).
 
10. ADJOURNMENT:
Agenda Item Details Reload Your Meeting
Meeting: October 8, 2024 at 5:00 PM - Regular Meeting
Agenda Item:
1. CALL THE MEETING TO ORDER.
Agenda Item:
2. ROLL CALL OF MEMBERS.
Agenda Item:
3. FLAG SALUTE / MOMENT OF SILENCE/ GOOD NEWS SPS/ & IMPACT SEMINOLE.
Agenda Item:
4. INTRODUCTION OF GUESTS & PUBLIC DISCUSSION BY THOSE WHO REQUESTED BY SIGNING AHEAD OF TIME, TO ADDRESS THE BOARD REGARDING ANY OPEN SESSION ITEM LISTED ON THIS AGENDA.
Agenda Item:
5. PROPOSED EXECUTIVE SESSION TO DISCUSS THE EVALUATION OF THE POSITION OF SCHOOL SUPERINTENDENT, AND TO DISCUSS THE EMPLOYMENT OF THOSE CERTIFIED AND/OR NON-CERTIFIED PERSONNEL LISTED IN AGENDA ITEMS 5.C., PURSUANT TO 25 O.S. SEC. 307 (B) (1) (7),
Agenda Item:
5.A. Consider and take necessary action to convene or not convene in Executive Session.
Agenda Item:
5.B. Return of the board to open session and the board president’s executive
 session compliance statement.
Agenda Item:
5.C. Board to discuss, consider, and take necessary actions regarding the
Superintendent’s recommendations for items 5.C as listed below.
 
Agenda Item:
5.C.1. Personnel Report: Including employee resignation(s) not known at the time of posting this meeting agenda; new hires/ temporary status; transfers; re-assignments; extra-duty assignments; and other conditions of employment.
 
Agenda Item:
5.C.2. Resignations:  Tonya Westfall (Paraprofessional Support Employee, Effective 09/13/2024).
 
Agenda Item:
6. CONSENT AGENDA.
All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all the items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
6.A. Minutes of the SEPTEMBER 10, 2024, Regular Meeting.
Agenda Item:
6.B. Financial reports (Treasurer & Activity Fund Clerk)
Agenda Item:
6.C. Encumbrances and change-orders
Agenda Item:
6.C.1. General Fund 11:  #1018 - #1353 ($249,499.37)
 
Agenda Item:
6.C.2. Building Fund 21:  #6 - #39 ($12,002.87)
Agenda Item:
6.C.3. Child Nutrition Fund 22:  #9 - #24 ($1,550.00)
Agenda Item:
6.C.4. Building Bond Fund 34:  #3 ($ 350.00)
Agenda Item:
6.C.5. Insurance Fund 86: #4 - #5 ($5,712.37)
Agenda Item:
6.D. Fundraisers requests
Agenda Item:
6.E. ANNUAL CONSENT ITEMS/ INCLUDING SERVICE AGREEMENTS:
Agenda Item:
6.E.1. Estimate of Needs for 2024-2025: Annual Publications sheet; and FY25 Revenue Budgets. Final approval of the Seminole School Board of Education, pending receipt of approval from the Seminole County Excise Board. 
Agenda Item:
6.E.2. Minutes of the Title VI (Indian Education) Parent Committee Meeting (09/30/2024) ; and Review of Indian Education Policies/ Procedures, and Parent Advisory Committee By-Laws.
Agenda Item:
6.E.3. Minutes of the Gifted & Talented Parent Committee Meeting (09/25/2024).
Agenda Item:
6.E.4. Resolution for the school district’s annual election for the purpose of election of a school board member to seat #5.
Agenda Item:
6.E.5. Contract Agreement with the Oklahoma State Department of Education for Medicaid Services Reimbursement of Special Education Services.
Agenda Item:
6.E.6. Statutory Waiver/Deregulation Applications to the Oklahoma State Department of Education / State Board of Education, regarding Library Media Specialists Certification requirements.
Agenda Item:
6.E.7. Annual Service Agreement for E-Rate Services with Eastern Oklahoma Erate Service, L.L.C. (Julie Watson, Agent).
Agenda Item:
6.E.8. Memorandum of Understanding Between Gateway to Prevention & Recovery, and Seminole Public Schools,  in meeting the requirements for the TSET Discovery Grant.
Agenda Item:
6.E.9. Memorandum of Understanding Between Butner Public Schools and Seminole Public Schools, allowing Seminole Public Schools to provide transportation to a specific student transfer attending Seminole High School and residing within the Butner School District transportation boundary.
Agenda Item:
6.E.10. Request by Mr. Scott Robinson for school-activity exemption status for students selected to participate in the out-of-state National Jump-Rope event October 31 & November 1, 2024. (Requires local attendance/ exemption committee, and School Board approval).
Agenda Item:
6.E.11. Establishing a new activity fund sub-account (#881) for the HS Business Professional of America (BPS), per Ms. Brianna Wymore, Sponsor.
Agenda Item:
6.E.12. Annual Dropout Report (Presented by Mr. David Dean, Seminole HS Principal).
Agenda Item:
6.E.13. Annual College Remediation Report (Presented by Mr. David Dean, Seminole High School Principal).
Agenda Item:
6.E.14. Setting the date/time for Seminole High School Graduation for the 2024-2025 School-Year (Presented by Mr. David Dean, Seminole High School Principal).
Agenda Item:
7. BOARD TO DISCUSS, CONSIDER, AND TAKE NECESSARY ACTION REGARDING THE FOLLOWING PROPOSED POLICY AND HANDBOOK REVISIONS AND UPDATES:
 
Agenda Item:
7.A. Chase Morris Act Policy & Procedure (As Updated/ Required by
Legislation))
Agenda Item:
7.B. Policy FMAAA – Athletics and Activities Emergency Plans (Annual Update/ as Required by Legislation)
Agenda Item:
7.C. Review and Possible Certification by the Seminole Board of Education, regarding compliance with new SDE & Legislative Accreditation requirements/ standards:
  • DABB (Felony Background Searches);
  • DAA, FB, FB-E1, FB-E2 and FB-E3 (2022 versions) Title IX Policies & Grievance Procedures;
  • EGG (HB1775),  verifying procedures prohibiting employees from requiring or incorporating as a part of course, any material related to inherent superiority or inferiority based on race or gender;
  • GKF (Multiple Occupancy Restrooms or Changing Areas);
  • FNCD, FNCD-R, FNCD-P and FNCD-E (Bullying & Harassment); 
  • EMI (Voluntary Prayer & Minute of Silence);
  • EFA and EFA-R1 (Library Material Review & Selection);
  • FFACA, FFAC-P, and FFAEA (Medical Emergencies and Health Outbreaks); and
  • FMAAA and FMAAA-E (Emergency Medical Services at Extracurricular Activities & Athletic Events - Riley Rule).
Agenda Item:
8. ADMINISTRATIVE REPORTS: (Administrators, Principals, Assistant Superintendent, and Superintendent)
Agenda Item:
9. NEW BUSINESS: (Business, which was not known, and could not have reasonably been known prior to the 24-hour legal posting notice requirement for the agenda).
 
Agenda Item:
10. ADJOURNMENT:
 

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