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Meeting Agenda
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1. CALL THE MEETING TO ORDER.
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2. ROLL CALL OF MEMBERS.
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3. FLAG SALUTE / MOMENT OF SILENCE/ GOOD NEWS SPS/ & IMPACT SEMINOLE.
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4. INTRODUCTION OF GUESTS & PUBLIC DISCUSSION BY THOSE WHO REQUESTED BY SIGNING AHEAD OF TIME, TO ADDRESS THE BOARD REGARDING ANY OPEN SESSION ITEM LISTED ON THIS AGENDA.
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5. PROPOSED EXECUTIVE SESSION TO DISCUSS THE EVALUATION OF THE POSITION OF SCHOOL SUPERINTENDENT, AND TO DISCUSS THE EMPLOYMENT OF THOSE CERTIFIED AND/OR NON-CERTIFIED PERSONNEL LISTED IN AGENDA ITEMS 5.C., PURSUANT TO 25 O.S. SEC. 307 (B) (1) (7): AND TO DISCUSS NEGOTIATIONS CONCERNING EMPLOYEES AND REPRESENTATIVES OF EMPLOYEE GROUPS AS LISTED IN AGENDA ITEM 5.C.3, PURSUANT TO 25 O.S. SEC. 307 (B) (2).
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5.A. Consider and take necessary action to convene or not convene in Executive Session.
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5.B. Return of the board to open session and the board president's executive session compliance statement.
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5.C. Board to discuss, consider, and take necessary actions regarding the
Superintendent’s recommendations for items 5.C as listed below. |
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5.C.1. Personnel Report: Including employee resignation(s) not known at the time of posting this meeting agenda; new hires/ temporary status; transfers; re-assignments; extra-duty assignments; and other conditions of employment.
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5.C.2. Resignations: Jayden Dillon; William Harvey; Lori Hill; Bobbie Vigil; Clara Keawphalouk; Lori Roberts; and Jordan Moreno: [All effective at the end of the 2023-2024 School-Year].
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5.C.3. Acknowledge receipt of written notice from the President (Casady Fletcher) of the Seminole Association of Classroom Teachers to open negotiations for the 2024-2025 school year.
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6. CONSENT AGENDA.
All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all the items. The consent agenda consists of the discussion, consideration, and approval of the following items: |
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6.A. Minutes of the April 9, 2024, Regular Meeting and April 15, 2024 Special Meeting.
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6.B. Financial reports (Treasurer & Activity Fund Clerk)
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6.C. Encumbrances and change-orders
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6.C.1. General Fund 11: #1001, 1006-1009, 1011, 1014, 1016, 1018, 1022, 1024, 1026, 1028, 1029, 1033-1035, 1037, 1038, 1040, 1041, 1052, 1053, 1066, 1071, 1072, 1074-1077, 1079, 1082, 1084, 1086, 1090, 1092, 1094, 1097-1099, 1102-1103, 1105, 1110, 1113, 1120, 1124, 1132, 1138, 1150, 1152-1155, 1157, 1167, 1171, 1172, 1212, 1227, 1239, 1244, 1246, 1247, 1257, 1261, 1270, 1281, 1326, 1328, 1341, 1375, 1380, 1395, 1408, 1429, 1440, 1474-1476, 1485, 1490-1492, 1494, 1498, 1501, 1503, 1504, 1506, 1508, 1510, 1515, 1517-1559 (Total $16,351.88
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6.C.2. Building Fund 21: #2, 16-18, 24, 48, 54, 60, 62 (Total $15,936.00)
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6.C.3. Child Nutrition Fund 22: #14 (Total $0.00)
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6.C.4. Building Bond Fund 34: NONE
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6.C.5. Building Bond Fund 35: #1, 6 (Total $11,239.25)
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6.C.6. Gift Fund 81: NONE
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6.C.7. Insurance Fund 86: NONE
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6.D. Fundraiser requests
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6.E. ANNUAL CONSENT ITEMS/ INCLUDING SERVICE AGREEMENTS:
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6.E.1. Application for Supplemental Appropriation for the financial budget year period from July 1, 2023 – June 30, 2024.
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6.E.2. Transfer of funds from Activity Sub-Account #818 (Junior Class) in the amount of $500.00, to Activity Sub-Account #819 (Senior Class).
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6.E.3. Renewal of services contract with J & J School Services for the Section 7003 Impact Aid Application Contract for the school year ending 06/30/2025.
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6.E.4. Renewal of services contract(s) with the Oklahoma State School Boards Association for the school year ending 06/30/2025: Membership; Policy Services; Assemble Subscription; Connections Communications Services; and Employment Services Program. (Note: Seminole School does NOT utilize the Superintendent Evaluation Tool services.)
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6.E.5. Allocations and Options with the Oklahoma Department of Career and Technology Education to affirm the acceptance of funding for school year ending 06/30/2025.
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6.E.6. Renewal of Services Agreement for Technology and Data Center Services with Adira LLC, for the school year ending 06/30/2025.
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6.E.7. Renewal of District-Level Services agreement with the Cooperative Council of Oklahoma School Administrations (CCOSA) for the school year ending 06/30/2025.
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6.E.8. Renewal of Services Agreement for Sub-Finder services with Power School for the school year ending 06/30/2025.
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6.E.9. Approval for registrations and reimbursements for members of the board, and administrators as approved by the Seminole School Superintendent, to attend the Annual OSSBA/CCOSA Conference August 22-25, 2024 in Oklahoma City.
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6.E.10. Approval of the Seminole Association of Classroom Teachers Negotiated Agreement as per previously approved tentative-agreements by both parties, and recently reformatted (School Year 2023-2024).
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7. BOARD TO DISCUSS, CONSIDER, AND VOTE TO TAKE NECESSARY ACTION REGARDING THE FOLLOWING PROPOSED ACTION ITEMS, AS RECOMMENDED BY THE SUPERINTENDENT:
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7.A. Resolution of Adoption of the City of Seminole Hazard Mitigation Plan Update 2024-2029 as this jurisdiction’s Hazard Mitigation Plan.
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7.B. Memorandum of Understanding with Seminole State College to create a joint-partnership in regards to repurposing property at Pleasant Grove School to be designated as the Seminole Agriculture Education Farm (Seminole Ag-Ed Farm).
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7.C. Resolution of Membership with The Oklahoma Purchasing System (TOPS) for the school year ending 06/30/2024.
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8. ANNUAL BOND SALE OF DISTRICT BUILDING BONDS:
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8.A. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
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8.B. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $1,395,000 Building Bonds of this School District; and designating bond counsel for this issuance of bonds.
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8.C. Board to consider and take action to select a date and time to schedule a Special Meeting of the Board, for the purposes as stated above (8.A & 8.B).
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9. ADMINISTRATIVE REPORTS: (Administrators, Principals, Assistant Superintendent, and Superintendent)
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10. NEW BUSINESS: (Business, which was not known, and could not have reasonably been known prior to the 24-hour legal posting notice requirement for the agenda).
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11. ADJOURNMENT:
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 14, 2024 at 5:00 PM - Regular Meeting | |
| Agenda Item: |
1. CALL THE MEETING TO ORDER.
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|
| Agenda Item: |
2. ROLL CALL OF MEMBERS.
|
|
| Agenda Item: |
3. FLAG SALUTE / MOMENT OF SILENCE/ GOOD NEWS SPS/ & IMPACT SEMINOLE.
|
|
| Agenda Item: |
4. INTRODUCTION OF GUESTS & PUBLIC DISCUSSION BY THOSE WHO REQUESTED BY SIGNING AHEAD OF TIME, TO ADDRESS THE BOARD REGARDING ANY OPEN SESSION ITEM LISTED ON THIS AGENDA.
|
|
| Agenda Item: |
5. PROPOSED EXECUTIVE SESSION TO DISCUSS THE EVALUATION OF THE POSITION OF SCHOOL SUPERINTENDENT, AND TO DISCUSS THE EMPLOYMENT OF THOSE CERTIFIED AND/OR NON-CERTIFIED PERSONNEL LISTED IN AGENDA ITEMS 5.C., PURSUANT TO 25 O.S. SEC. 307 (B) (1) (7): AND TO DISCUSS NEGOTIATIONS CONCERNING EMPLOYEES AND REPRESENTATIVES OF EMPLOYEE GROUPS AS LISTED IN AGENDA ITEM 5.C.3, PURSUANT TO 25 O.S. SEC. 307 (B) (2).
|
|
| Agenda Item: |
5.A. Consider and take necessary action to convene or not convene in Executive Session.
|
|
| Agenda Item: |
5.B. Return of the board to open session and the board president's executive session compliance statement.
|
|
| Agenda Item: |
5.C. Board to discuss, consider, and take necessary actions regarding the
Superintendent’s recommendations for items 5.C as listed below. |
|
| Agenda Item: |
5.C.1. Personnel Report: Including employee resignation(s) not known at the time of posting this meeting agenda; new hires/ temporary status; transfers; re-assignments; extra-duty assignments; and other conditions of employment.
|
|
| Agenda Item: |
5.C.2. Resignations: Jayden Dillon; William Harvey; Lori Hill; Bobbie Vigil; Clara Keawphalouk; Lori Roberts; and Jordan Moreno: [All effective at the end of the 2023-2024 School-Year].
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| Agenda Item: |
5.C.3. Acknowledge receipt of written notice from the President (Casady Fletcher) of the Seminole Association of Classroom Teachers to open negotiations for the 2024-2025 school year.
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|
| Agenda Item: |
6. CONSENT AGENDA.
All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all the items. The consent agenda consists of the discussion, consideration, and approval of the following items: |
|
| Agenda Item: |
6.A. Minutes of the April 9, 2024, Regular Meeting and April 15, 2024 Special Meeting.
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| Agenda Item: |
6.B. Financial reports (Treasurer & Activity Fund Clerk)
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|
| Agenda Item: |
6.C. Encumbrances and change-orders
|
|
| Agenda Item: |
6.C.1. General Fund 11: #1001, 1006-1009, 1011, 1014, 1016, 1018, 1022, 1024, 1026, 1028, 1029, 1033-1035, 1037, 1038, 1040, 1041, 1052, 1053, 1066, 1071, 1072, 1074-1077, 1079, 1082, 1084, 1086, 1090, 1092, 1094, 1097-1099, 1102-1103, 1105, 1110, 1113, 1120, 1124, 1132, 1138, 1150, 1152-1155, 1157, 1167, 1171, 1172, 1212, 1227, 1239, 1244, 1246, 1247, 1257, 1261, 1270, 1281, 1326, 1328, 1341, 1375, 1380, 1395, 1408, 1429, 1440, 1474-1476, 1485, 1490-1492, 1494, 1498, 1501, 1503, 1504, 1506, 1508, 1510, 1515, 1517-1559 (Total $16,351.88
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| Agenda Item: |
6.C.2. Building Fund 21: #2, 16-18, 24, 48, 54, 60, 62 (Total $15,936.00)
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| Agenda Item: |
6.C.3. Child Nutrition Fund 22: #14 (Total $0.00)
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| Agenda Item: |
6.C.4. Building Bond Fund 34: NONE
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| Agenda Item: |
6.C.5. Building Bond Fund 35: #1, 6 (Total $11,239.25)
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| Agenda Item: |
6.C.6. Gift Fund 81: NONE
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| Agenda Item: |
6.C.7. Insurance Fund 86: NONE
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| Agenda Item: |
6.D. Fundraiser requests
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| Agenda Item: |
6.E. ANNUAL CONSENT ITEMS/ INCLUDING SERVICE AGREEMENTS:
|
|
| Agenda Item: |
6.E.1. Application for Supplemental Appropriation for the financial budget year period from July 1, 2023 – June 30, 2024.
|
|
| Agenda Item: |
6.E.2. Transfer of funds from Activity Sub-Account #818 (Junior Class) in the amount of $500.00, to Activity Sub-Account #819 (Senior Class).
|
|
| Agenda Item: |
6.E.3. Renewal of services contract with J & J School Services for the Section 7003 Impact Aid Application Contract for the school year ending 06/30/2025.
|
|
| Agenda Item: |
6.E.4. Renewal of services contract(s) with the Oklahoma State School Boards Association for the school year ending 06/30/2025: Membership; Policy Services; Assemble Subscription; Connections Communications Services; and Employment Services Program. (Note: Seminole School does NOT utilize the Superintendent Evaluation Tool services.)
|
|
| Agenda Item: |
6.E.5. Allocations and Options with the Oklahoma Department of Career and Technology Education to affirm the acceptance of funding for school year ending 06/30/2025.
|
|
| Agenda Item: |
6.E.6. Renewal of Services Agreement for Technology and Data Center Services with Adira LLC, for the school year ending 06/30/2025.
|
|
| Agenda Item: |
6.E.7. Renewal of District-Level Services agreement with the Cooperative Council of Oklahoma School Administrations (CCOSA) for the school year ending 06/30/2025.
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| Agenda Item: |
6.E.8. Renewal of Services Agreement for Sub-Finder services with Power School for the school year ending 06/30/2025.
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|
| Agenda Item: |
6.E.9. Approval for registrations and reimbursements for members of the board, and administrators as approved by the Seminole School Superintendent, to attend the Annual OSSBA/CCOSA Conference August 22-25, 2024 in Oklahoma City.
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|
| Agenda Item: |
6.E.10. Approval of the Seminole Association of Classroom Teachers Negotiated Agreement as per previously approved tentative-agreements by both parties, and recently reformatted (School Year 2023-2024).
|
|
| Agenda Item: |
7. BOARD TO DISCUSS, CONSIDER, AND VOTE TO TAKE NECESSARY ACTION REGARDING THE FOLLOWING PROPOSED ACTION ITEMS, AS RECOMMENDED BY THE SUPERINTENDENT:
|
|
| Agenda Item: |
7.A. Resolution of Adoption of the City of Seminole Hazard Mitigation Plan Update 2024-2029 as this jurisdiction’s Hazard Mitigation Plan.
|
|
| Agenda Item: |
7.B. Memorandum of Understanding with Seminole State College to create a joint-partnership in regards to repurposing property at Pleasant Grove School to be designated as the Seminole Agriculture Education Farm (Seminole Ag-Ed Farm).
|
|
| Agenda Item: |
7.C. Resolution of Membership with The Oklahoma Purchasing System (TOPS) for the school year ending 06/30/2024.
|
|
| Agenda Item: |
8. ANNUAL BOND SALE OF DISTRICT BUILDING BONDS:
|
|
| Agenda Item: |
8.A. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
|
|
| Agenda Item: |
8.B. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $1,395,000 Building Bonds of this School District; and designating bond counsel for this issuance of bonds.
|
|
| Agenda Item: |
8.C. Board to consider and take action to select a date and time to schedule a Special Meeting of the Board, for the purposes as stated above (8.A & 8.B).
|
|
| Agenda Item: |
9. ADMINISTRATIVE REPORTS: (Administrators, Principals, Assistant Superintendent, and Superintendent)
|
|
| Agenda Item: |
10. NEW BUSINESS: (Business, which was not known, and could not have reasonably been known prior to the 24-hour legal posting notice requirement for the agenda).
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|
| Agenda Item: |
11. ADJOURNMENT:
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