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Meeting Agenda
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1. Call the meeting to order and record members present.
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2. Public Participation
1. Roscoe Reed to discuss the TSA/STEM Programs and the June, 2026 TSA National Conference in Washington DC |
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3. Discussion with a possible board action to approve or not approve the out-of-state travel for the TSA National Qualifiers to travel to the National TSA Conference in Washington DC in June. |
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4. Discussion with possible board action to approve or not approve the out-of-state travel for non-qualifying TSA student members, who will pay their own individual expenses, to attend the National TSA Conference in Washington DC in June. |
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5. Discussion and then vote to approve or not approve to pay the meal expenses for Roscoe Reed and Dacia Wallace while traveling for the TSA National Conference in Maryland as a per diem allowance that is calculated using the U.S. General Services Per diem rate.
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6. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturity, date, time and place of the bond sale.
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7. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $400,000 Building Bonds of this School District, and designating bond counsel for this issuance of bonds.
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8. Discussion, with possible board action, to approve or not approve the two quotes in the combined amount of $32,790.00 to replace windows and doors at the high school buildings from Oklahoma Glass & Wallpaper to be paid from 376-Security Funds.
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9. Discussion with possible board action to approve or not approve the Driver Education Instructor Contract FY27
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10. Discussion, with possible board action, to approve or not approve the estimate from MerIT Network Solutions, Inc for software and labor to fix the paging system at the elementary school to be paid with 376-Security Funds.
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11. Discussion and possible action to approve an estimate from Vendetti Plumbing for the high school building sewer repair in the amount of $7,500.00 to be paid with bond funds.
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12. Motion to approve or not approve the estimate equaling a total up to $17,136.00 to replace and repair a section of sewer at the elementary school to be paid with bond funds
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13. CONSENT AGENDA
Discuss then vote to approve or not approve items A through R. These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items. |
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13.A. Minutes of April 8, 2026, Regular Board Meeting and Minutes of May 7, 2026, Special Board Meeting
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13.B. Approval of Minutes of May 7, 2026, Special Board Meeting Minutes
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13.C. April 2026 Activity Fund Report
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13.D. Vote to approve/not approve encumbrances, change orders, and warrants as follows:
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13.E. Approval of the Letter of Agency with Eastern Oklahoma Erate Service, LLC for the funding year July 1, 2027 to June 30, 2028
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13.F. Approval of the contract with Sylogist Ed for student information and accounting systems FY27
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13.G. Approval of the 2026–2027 services with S & B CPAs & Associates, PLLC.
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13.H. Approval of the 2026-27 OKTLE Teacher Evaluation license agreement as the Teacher and Elementary Principal Evaluations system FY27.
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13.I. Approval of Apptegy/Thrillshare for 2026-2027 school year.
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13.J. Approval of the 2026-27 OSSBA Membership.
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13.K. Approval of the 2026-2027 OSSBA Employment Services Program
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13.L. Approval to change Cleo State Bank account #105780 and account #349155 mailed bank statements from ADPC in Ponca City to Aline Cleo Schools, PO Box 49, Aline, OK 73716
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13.M. Approval of the food service contract with Keystone Food Service for the 2026–2027 school year.
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13.N. Approval of the 2026-27 Oklahoma Public School Resource Center Membership
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13.O. Approval of the IXL Learning Renewal Quote for the 2026-2027 school year.
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13.P. Approval of Horizon Digitally Enhanced Campus agreement FY27
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13.Q. Approval of May 2026 Payroll changes
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13.R. Approval of Chas. W. Carroll, P.A. Estimate of Needs Engagement Letter FY 2026-27.
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14. April 2026 Treasurer's Financial Report
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15. Discuss the 2026 legislation updates.
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16. Discuss facilities
1. Baseball Field 2. Track 3. Roof |
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17. Discussion, with possible board action, to approve or not approve the Temporary Appropriations for the 2026-2027 school year from Chas. W. Carroll, P.A.
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18. Proposed executive session to discuss
1. The rehiring or tabling of those employees listed on Appendix B : Support staff FY27 2. To discuss staffing and staffing salary FY27 25 O.S. Section 307(B)(l). |
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19. Vote to convene into executive session.
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20. Acknowledge board return to open session.
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21. Executive Session Minutes Compliance Announcement.
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22. Discussion and possible board action to employ or to table the employment of those support staff listed on Appendix B - Support Staff FY27
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23. Administration Report
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23.A. Grade School Principal Report
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23.B. H.S. Principal / Superintendent's Report
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24. New Business
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25. Signing of documents approved by earlier action
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26. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 13, 2026 at 7:00 PM - Regular Meeting | ||||||||||||||||||||||||||||||||||||
| Agenda Item: |
1. Call the meeting to order and record members present.
|
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| Agenda Item: |
2. Public Participation
1. Roscoe Reed to discuss the TSA/STEM Programs and the June, 2026 TSA National Conference in Washington DC |
||||||||||||||||||||||||||||||||||||
| Agenda Item: |
3. Discussion with a possible board action to approve or not approve the out-of-state travel for the TSA National Qualifiers to travel to the National TSA Conference in Washington DC in June. |
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| Agenda Item: |
4. Discussion with possible board action to approve or not approve the out-of-state travel for non-qualifying TSA student members, who will pay their own individual expenses, to attend the National TSA Conference in Washington DC in June. |
||||||||||||||||||||||||||||||||||||
| Agenda Item: |
5. Discussion and then vote to approve or not approve to pay the meal expenses for Roscoe Reed and Dacia Wallace while traveling for the TSA National Conference in Maryland as a per diem allowance that is calculated using the U.S. General Services Per diem rate.
|
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| Agenda Item: |
6. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturity, date, time and place of the bond sale.
|
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| Agenda Item: |
7. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $400,000 Building Bonds of this School District, and designating bond counsel for this issuance of bonds.
|
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| Agenda Item: |
8. Discussion, with possible board action, to approve or not approve the two quotes in the combined amount of $32,790.00 to replace windows and doors at the high school buildings from Oklahoma Glass & Wallpaper to be paid from 376-Security Funds.
|
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| Agenda Item: |
9. Discussion with possible board action to approve or not approve the Driver Education Instructor Contract FY27
|
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| Agenda Item: |
10. Discussion, with possible board action, to approve or not approve the estimate from MerIT Network Solutions, Inc for software and labor to fix the paging system at the elementary school to be paid with 376-Security Funds.
|
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| Agenda Item: |
11. Discussion and possible action to approve an estimate from Vendetti Plumbing for the high school building sewer repair in the amount of $7,500.00 to be paid with bond funds.
|
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| Agenda Item: |
12. Motion to approve or not approve the estimate equaling a total up to $17,136.00 to replace and repair a section of sewer at the elementary school to be paid with bond funds
|
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| Agenda Item: |
13. CONSENT AGENDA
Discuss then vote to approve or not approve items A through R. These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items. |
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| Agenda Item: |
13.A. Minutes of April 8, 2026, Regular Board Meeting and Minutes of May 7, 2026, Special Board Meeting
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| Agenda Item: |
13.B. Approval of Minutes of May 7, 2026, Special Board Meeting Minutes
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| Agenda Item: |
13.C. April 2026 Activity Fund Report
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| Agenda Item: |
13.D. Vote to approve/not approve encumbrances, change orders, and warrants as follows:
|
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| Agenda Item: |
13.E. Approval of the Letter of Agency with Eastern Oklahoma Erate Service, LLC for the funding year July 1, 2027 to June 30, 2028
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| Agenda Item: |
13.F. Approval of the contract with Sylogist Ed for student information and accounting systems FY27
|
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| Agenda Item: |
13.G. Approval of the 2026–2027 services with S & B CPAs & Associates, PLLC.
|
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| Agenda Item: |
13.H. Approval of the 2026-27 OKTLE Teacher Evaluation license agreement as the Teacher and Elementary Principal Evaluations system FY27.
|
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| Agenda Item: |
13.I. Approval of Apptegy/Thrillshare for 2026-2027 school year.
|
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| Agenda Item: |
13.J. Approval of the 2026-27 OSSBA Membership.
|
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| Agenda Item: |
13.K. Approval of the 2026-2027 OSSBA Employment Services Program
|
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| Agenda Item: |
13.L. Approval to change Cleo State Bank account #105780 and account #349155 mailed bank statements from ADPC in Ponca City to Aline Cleo Schools, PO Box 49, Aline, OK 73716
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| Agenda Item: |
13.M. Approval of the food service contract with Keystone Food Service for the 2026–2027 school year.
|
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| Agenda Item: |
13.N. Approval of the 2026-27 Oklahoma Public School Resource Center Membership
|
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| Agenda Item: |
13.O. Approval of the IXL Learning Renewal Quote for the 2026-2027 school year.
|
||||||||||||||||||||||||||||||||||||
| Agenda Item: |
13.P. Approval of Horizon Digitally Enhanced Campus agreement FY27
|
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| Agenda Item: |
13.Q. Approval of May 2026 Payroll changes
|
||||||||||||||||||||||||||||||||||||
| Agenda Item: |
13.R. Approval of Chas. W. Carroll, P.A. Estimate of Needs Engagement Letter FY 2026-27.
|
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| Agenda Item: |
14. April 2026 Treasurer's Financial Report
|
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| Agenda Item: |
15. Discuss the 2026 legislation updates.
|
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| Agenda Item: |
16. Discuss facilities
1. Baseball Field 2. Track 3. Roof |
||||||||||||||||||||||||||||||||||||
| Agenda Item: |
17. Discussion, with possible board action, to approve or not approve the Temporary Appropriations for the 2026-2027 school year from Chas. W. Carroll, P.A.
|
||||||||||||||||||||||||||||||||||||
| Agenda Item: |
18. Proposed executive session to discuss
1. The rehiring or tabling of those employees listed on Appendix B : Support staff FY27 2. To discuss staffing and staffing salary FY27 25 O.S. Section 307(B)(l). |
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| Agenda Item: |
19. Vote to convene into executive session.
|
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| Agenda Item: |
20. Acknowledge board return to open session.
|
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| Agenda Item: |
21. Executive Session Minutes Compliance Announcement.
|
||||||||||||||||||||||||||||||||||||
| Agenda Item: |
22. Discussion and possible board action to employ or to table the employment of those support staff listed on Appendix B - Support Staff FY27
|
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| Agenda Item: |
23. Administration Report
|
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| Agenda Item: |
23.A. Grade School Principal Report
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| Agenda Item: |
23.B. H.S. Principal / Superintendent's Report
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| Agenda Item: |
24. New Business
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| Agenda Item: |
25. Signing of documents approved by earlier action
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| Agenda Item: |
26. Adjournment
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