December 9, 2019 at 7:00 PM - Board of Education Regular Meeting
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I. Call to order and roll call
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II. Consent Agenda (The board will vote to accept, reject or modify the items in one motion. If a member wishes, items may be considered on an individual basis.)
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Minutes of the November 11, 2019 regular meeting
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II.B. Approval of encumbrances, claims, transfers and change orders in the general fund, building fund, child nutrition fund and activity funds, including the following:
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II.B.1. 2019-2020 general fund purchase orders #295-325, totaling $13,051.16
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II.B.2. 2019-2020 general fund change orders as of 12-5-19 (#33-133), totaling $10,560.96
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II.B.3. 2019-2020 general fund payroll change orders as of 12-9-19, totaling $23,691.98
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II.B.4. 2019-2020 building fund purchase orders #27-28, totaling $850.00
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II.B.5. Child nutrition fund report
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II.B.6. 2019-2020 child nutrition fund purchase order #35, totaling $140.27
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II.B.7. 2019-2020 child nutrition fund payroll change orders as of 12-9-19, totaling $333.15
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II.B.8. 2019-2020 building bond fund 31 purchase orders 29-31, totaling $33,876.00
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II.C. Activity fund report
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II.D. Treasurer's report
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III. Reports/Announcements/Meetings
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III.A. Superintendent's Report
Discussion:
Mr. Chapman began his report with membership, which showed a decrease in enrollment of five students from last month's report. Mr. Chapman asked each of the building principals to review their state report card for the 2018-19 year. Overall, the reports showed improvement from the previous year. Each of the principals said there were always things that can be improved upon. (This replaced the principals' reports.) Mr. Chapman shared thank you cards received from the staff. He mentioned that on December 20th, dismissal is scheduled for 2:30 p.m. in order to accommodate the semester testing schedule. He was pleased to report that the two incumbents for board positions were the only ones to file for the positions. Mr. Chapman will be working with Joe D. Hall on bids for infrastructure work to be done. The bidding process is scheduled for early February. Bids will be taken on all work to be done and Mr. Chapman will review the costs and share the information with the board to determine what work will be done this year. Mr. Chapman reviewed the transportation report. The utilities summary had not been prepared because the majority of the utility bills had not been received yet this month. Mr. Chapman also mentioned a teacher had requested the use of a school bus to take students to Dallas to the airport. The trip is not a school sponsored/affiliated trip.
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III.A.1. Membership
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III.A.2. 2018-19 state report cards (presented by each building principal)
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III.A.2.1. Elementary
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III.A.2.2. Middle school
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III.A.2.3. High school
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III.A.3. Thank you cards
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III.A.4. Early dismissal schedule on December 20th for semester tests (2:30 p.m.)
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III.A.5. Board filing
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III.A.6. Infrastructure bidding
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III.A.7. Miscellaneous (including transportation report)
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III.B. Principals' Reports
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III.B.1. Elementary
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III.B.2. Middle School
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III.B.3. High School
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IV. Items to be considered by the Lindsay Board of Education
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IV.A. Vote to approve, reject or modify fundraising requests.
Discussion:
No fund raising requests had been submitted. No action was required on this agenda item.
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IV.B. Presentation of audit report for the 2018-2019 fiscal year given by a representative from Sanders, Bledsoe, and Hewitt
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Eric Bledsoe from Sanders, Bledsoe and Hewitt was at the meeting to give the audit report.
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IV.C. Discussion and possible action on land lease agreement with Cellco Partnership d/b/a Verizon Wireless
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The lease agreement is for a small part of the property where the fair barn is located. The tower would be placed in the northwest corner of the property and would not interfere with any activities that take place at the fair barn. The proposed agreement stated the company would pay the school district $600.00 per month for a period of five years. Mr. Chapman recommended the agreement be approved.
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IV.D. Discussion and possible action on proposed policy - Student Recruitment - Access to Students and Directory Information
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman explained to board members that the proposed policy was a federal program requirement and recommended it be adopted.
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IV.E. Discussion and possible action on Lindsay Elementary and Middle School Title I Program Plans for 2019-2020
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.F. Discussion and possible action on Gifted Educational Plan for 2019-2020
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Melanie Lawrence is chair of the Gifted Committee and had made a few revisions to the existing policy to improve it.
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IV.G. Vote to convene in executive session for the purpose of evaluating the superintendent as provided in Title 70 O.S. 5-118 and Title 20 O.S. Section 307 B (1) of the Open Meeting Law
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
8:32 p.m.
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IV.H. Acknowledge board's return to open session
Discussion:
Board president Mitch Lindsey acknowledged the board's return to open session at 8:52 p.m.
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IV.I. Executive session minutes compliance statement
Discussion:
Clint SImonton, board clerk, gave the executive session minutes compliance statement, stating the board had met in executive session for the purpose shown on the agenda and that no vote was taken during the executive session.
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IV.J. Discussion and possible action on personnel items as follows:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman recommended David Ingram be hired as a bus driver for the district.
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IV.J.1. Take action on any resignations/retirements received to date
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IV.J.2. Employment
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IV.J.2.1. Bus driver
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V. New business
Discussion:
There was no new business.
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VI. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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