June 11, 2018 at 7:00 PM - Board of Education Regular Meeting
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I. Call to order and roll call
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II. Consent Agenda (The board will vote to accept, reject or modify the items in one motion. If a member wishes, items may be considered on an individual basis.)
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Minutes of the May 10, 2018 regular meeting
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II.B. Approval of encumbrances, class, transfers and change orders in the general fund, building fund, child nutrition fund, building bond funds, and activity funds, including the following:
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II.B.1. 2017-2018 general fund purchase orders #428-460
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II.B.2. 2017-2018 general fund change orders as of 6-8-18
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II.B.3. 2017-2018 general fund payroll change orders as of 6-11-18
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II.B.4. 2017-2018 building fund purchase orders #70-74
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II.B.5. 2017-2018 building fund change orders as of 6-8-18
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II.B.6. Child nutrition fund report
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II.B.7. 2017-2018 child nutrition fund purchase orders #41-45
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II.B.8. 2017-2018 child nutrition fund change orders as of 6-8-18
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II.B.9. 2017-2018 child nutrition fund payroll change orders as of 6-11-18
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II.B.10. 2017-18 building bond fund (37) purchase orders #26-35
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II.B.11. 2017-18 building bond fund (37) change orders as of 6-8-18
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II.B.12. 2017-18 building bond fund (39) change orders as of 6-8-18
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II.C. Activity fund report
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II.D. Treasurer's report
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III. Reports/Announcements/Meetings
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III.A. Superintendent's Report
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III.A.1. Membership
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III.A.2. 2017 District profiles
Discussion:
Board members reviewed the reports.
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III.A.3. Phone system
Discussion:
Mr. Chapman had received notification from Windstream that as of July 31, 2018, they will no longer be able to provide service for the current phone system.
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III.A.4. Fire alarm system
Discussion:
The fire alarm system in the high school building is obsolete. Mr. Chapman had received one bid from High Tech Tronics for $50,000 for a new alarm system.
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III.A.5. Naming of streets on campus
Discussion:
Mr. Chapman shared with board members that the district can select names for the streets on campus. There are several that have been added during the construction process. Mr. Chapman asked board members to think about naming streets between now and the next board meeting.
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III.A.6. Building projects
Discussion:
Van Storm and Colton Carson from Joe D. Hall were at the meeting to give a review of the building projects. The people/companies working on the softball facility have been made aware of the need to finish that building as soon as possible. Work is just about complete on all building projects.
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III.A.7. Miscellaneous (including transportation report and utilities summary)
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III.B. Principals' Reports
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III.B.1. Elementary
Discussion:
Mrs. Boeckman reported that she had just received information on the 3rd grade state reading test - there was 26% of the third grade students that didn't meet RSA criteria (23 kids). A lot were on an IEP or were students already recognized that could have an exemption that would allow them to go on to 4th grade. There were five students that had not met criteria throughout the school year and didn't meet it on state test. Those students were offered summer school. Three actually attended and two met criteria during summer school. Three students will be retained based on reading - out of a total of 90 students. Summer school has been completed and it was well worth the effort to offer it. Summer school is no longer required, but we opted to offer it and had positive results. There has been lots of cleaning being done in the elementary, work done on the jungle, and repairs made in bathrooms. Mrs. Boeckman said they've about completed the hiring process for elementary teachers.
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III.B.2. Middle School
Discussion:
Mr. Ferguson reported there is a lot of maintenance going on in his building. He was excited to find two teachers to fill math positions. There are lots of sports going on - basketball, softball, baseball, cheer.
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III.B.3. High School
Discussion:
Mr. Karpe reported that high school has 20 students attending summer school and they are having some success.
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IV. Items to be considered by the Lindsay Board of Education
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IV.A. Presentation by representatives from Joe D. Hall Construction Management Company
Discussion:
Van Storm and Colton Carson from Joe D. Hall Construction Management Company attended the board meeting. Van shared an overall project schedule with board members that showed the timelines and actual completion of work. From their perspective the job went well in spite of some delays due to problems with permits. They were able to return approximately $24,000 to $25,000. Van felt the project was managed well and that subcontractors performed well. He also expressed that now the project is complete, they take their warranty issues very seriously and will do everything they can to be sure any issues are addressed.
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IV.B. Vote to approve, reject or modify fundraising requests.
Discussion:
No requests were submitted - no action was required on this agenda item.
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IV.C. Vote to approve or not approve agreement with the Oklahoma Department of Rehabilitation Services for 2018-2019 Transitional School-to-Work: Work Study program
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.D. Review list of open transfers and vote to approve or not approve open transfers for the 2018-19 school year
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.E. Vote to accept or reject recommendation on the lowest responsible bid for fuel supply for the 2018-2019 fiscal year
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.F. Vote to accept or reject Notice of Abandonment of Leasehold by Garvin County Commissioners granting ownership of the Lindsay Health Department building to Lindsay School District I-9
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This document allows the school district to take ownership of building. Mr. Chapman does not have a recommendation at this time about what the building might be used for.
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IV.G. Vote to approve or not approve a service agreement between the Lindsay School system and OPSUCA/OSSBA to provide administrative/legal services related to unemployment compensation for 2018-2019
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.H. Vote to approve or not approve recommendation on a contract with Alcohol and Drug Testing Inc. (A.D.T.I.) for the 2018-2019 school year
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.I. Vote to accept or reject recommendation to renew contract with Precision Testing Laboratories for the 2018-2019 school year
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.J. Vote to authorize the superintendent to declare an emergency in case conditions arise in the 2018-2019 fiscal year which may endanger public health or safety
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.K. Vote to accept or reject recommendation on provide workers' compensation insurance for the 2018-2019 school year
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.L. Vote to accept or reject recommendation on property insurance for the 2018-2019 school year
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.M. Vote to accept or reject contract with Center for Education Law for the 2018-2019 school year
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.N. Vote to approve or not approve membership and services in the OSSBA for the 2018-2019 fiscal year
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.O. Vote to approve or not approve recommendation on a service agreement for certified school psychometrist services for the 2018-2019 school year
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.P. Discuss and vote to approve or not approve the Lindsay Public School system to calculate the 2018-2019 school year in hours instead of days, with the minimum number of hours being 1,080 to be in session as allowed in H.B. 1864
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.Q. Vote to approve or not approve recommendation to declare the following items as surplus and authorize superintendent to dispose of in a manner that is in the best interest of the school district: from vocal department - 29 chairs, Tascam CD-201 cd player, Taxcam 202 MKIII cassette player; from ag department - Baldor pedestal grinder, Thermal Dynamics Cutmaster 125 plasma torch, Thermal Dynamics Cutmaster 39 plasma torch
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.R. Discussion and possible vote on compensation adjustment for support and certified staff in the form of a one-time stipend
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.S. Vote to approve or reject personnel items as follows:
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IV.S.1. Take action on any resignations/retirements received to date
Discussion:
Resignation letters had been received from Drew Ahrens, Queston Autry, Sandy Harrell, Evan Maxson and Jarrod Morse.
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IV.S.2. Employment:
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.S.2.1. Middle school math - 2 positions
Discussion:
Jordyn Prock and Becky Hewitt were recommended for these positions.
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IV.S.2.2. High school physical science position
Discussion:
Ryan Smotherman was recommended for the high school position.
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IV.S.2.3. Instrumental/elementary music position
Discussion:
Steven Watson was recommended for the music position.
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IV.S.2.4. 2018 summer school teachers
Discussion:
Kathleen Clerc was recommended as elementary summer school teacher and Sandra Hutcheson was recommended for high school summer school teacher.
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IV.S.2.5. Support staff for 2018-2019
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V. New business
Discussion:
There was no new business.
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VI. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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