June 8, 2020 at 7:00 PM - Board of Education Special Meeting
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I. Call to order and roll call
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II. Possible action to adjourn meeting to the high school library in order to practice social distancing
Action(s):
No Action(s) have been added to this Agenda Item.
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III. Consent Agenda (The board will vote to accept, reject or modify the items in one motion. If a member wishes, items may be considered on an individual basis.)
Discussion:
This agenda item was added when it was thought that a list of board meeting dates had not been submitted to the Garvin County Clerk's office. Verification was found that the meeting dates had been sent in a timely manner, but the verification was not located until after the agenda was required to be posted. No action necessary on this item.
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III.A. Minutes of the December 9, 2019 regular meeting
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III.B. Approval of encumbrances, claims, transfers and change orders in the general fund, building fund, child nutrition fund, building bond fund, and activity funds, including the following:
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III.B.1. 2019-2020 general fund purchase orders #326-407, totaling $76,187.31
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III.B.2. 2019-2020 general fund change orders from 1-9-2020 through 5-11-2020, totaling $9,387.19
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III.B.3. 2019-2020 building bond fund (31) change orders from 2-7-2020 to 3-5-2020, totaling ($21,212.50)
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III.B.4. 2019-2020 building bond fund (31) purchase orders #32-34, totaling $416,961.42
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III.B.5. 2019-2020 child nutrition fund payroll change orders dated 1-13-2020, 2-10-2020, 3-9-2020, and 4-13-2020, totaling $2,446.26
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III.B.6. 2019-2020 child nutrition fund purchase orders #36-46, totaling $7,762.00
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III.B.7. 2019-2020 building fund change orders from 2-7-2020 to 5-11-2020, totaling ($4,000.00)
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III.B.8. 2019-2020 building fund purchase orders #29-38, totaling $51,044.30
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III.B.9. 2019-2020 general fund payroll change orders dated 12-11-19, 1-13-2020, 1-14-2020, 1-15-2020, 2-10-2020, 3-9-2020, 4-13-2020, 5-7-2020, and 5-11-2020, totaling $86,227.89
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III.C. Vote to approve, reject or modify fundraising requests.
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III.D. Discussion and possible action to approve Lindsay Public Schools Wellness Policy
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III.E. Discussion and possible action on current attendance policy
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III.F. Discussion and possible action on school calendar for the 2020-2021
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III.G. Discussion and possible action to amend Section 107 of board policy concerning patrons addressing the Board of Education
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III.H. Discussion and possible action on an agreement with Joe D. Hall to serve as construction manager on electrical upgrades
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III.I. Discussion and possible action to declare the following items as surplus and authorize the superintendent to dispose of in a manner that is in the best interest of the district: sixteen (16) sheep pens, eighty-two (82) iPads, two teacher desks and baseball items
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III.J. Consideration, discussion, and possible action to award bid package 1 with alternates and assign the package to Joe D. Hall GF, LLS construction manager at risk
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III.K. Discussion and possible action on the 2020-2021 software service agreement with Municipal Accounting Systems, Inc.
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III.L. Discussion and possible action on lease agreement with Miller Farms for 60 acres of land for the 2020 calendar year
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III.M. Discussion and possible action on the 2019-2020 audit contract and engagement letter with Sanders, Bledsoe and Hewett
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III.N. Discussion and possible action on early retirement policy for non-teaching personnel
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III.O. Discussion and possible action on a policy concerning students wearing tribal regalia at graduation ceremony
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III.P. Discussion and possible action on requests for early retirement contracts
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III.Q. Discussion and possible action on recommendation on temporary appropriations for the 2000-2021 fiscal year
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III.R. Discussion and possible action on resolution to ensure employee pay
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III.S. Discussion and possible action on extra-duty contracts for robotics instructors
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III.T. Discussion and possible action on Memorandum of Agreement between Lindsay Public Schools and Delta Head Start for the 2020-2021 school year
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III.U. Discussion and possible action on an agreement for technology support for Lindsay Public Schools for the 2020-2021 school year
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III.V. Discussion and possible action on an agreement with OSSBA to provide membership benefits for Lindsay Public Schools for the 2020-2021 fiscal year
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III.W. Discussion and possible action on an agreement with OSSBA to provide policy maintenance service subscription for the 2020-2021 fiscal year
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III.X. Discussion and possible action on recommendation on an agreement with a fuel vendor for the 2020-2021 fiscal year
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III.Y. Discussion and possible action on personnel items as follows:
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III.Y.1. Take action on any resignations/retirements received to date
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III.Y.2. Employment
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III.Y.2.1. Superintendent for the 2020-2021 school year
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III.Y.2.2. High school principal for 2020-2021
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III.Y.2.3. Middle school principal for 2020-2021
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III.Y.2.4. Elementary school principal for 2020-2021
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III.Y.2.5. Assistant elementary school principal for 2020-2021
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III.Y.2.6. Cafeteria Worker
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III.Y.2.7. Adjunct instructor for the subjects of health and finance (high school)
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III.Y.2.8. Administrative Assistant/Deputy Treasurer for 2020-2021 (Superintendent's office)
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III.Y.2.9. Custodian for middle school
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III.Y.2.10. Technology director for 2020-2021
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III.Y.2.11. Re-employment of certified staff for the 2020-2021 school year as per attached lists
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III.Y.2.11.1. Teachers on temporary contract
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III.Y.2.11.2. Probationary teachers
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III.Y.2.11.3. Probationary to career status teachers
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III.Y.2.11.4. Career teachers
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III.Y.2.12. High school English teacher for 2020-2021 school year
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III.Y.2.13. Vocational agriculture teacher for 2020-2021 school year
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III.Y.2.14. In school detention monitor for 2020-2021
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III.Y.2.15. Re-employment of support staff for the 2020-2021 school year per attached list
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IV. Consent Agenda (The board will vote to accept, reject or modify the items in one motion. If a member wishes, items may be considered on an individual basis.)
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.A. Approval of encumbrances, claims, transfers and change orders in the general fund, building fund, child nutrition fund and activity funds, including the following:
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IV.A.1. 2019-2020 general fund purchase orders #408-425, totaling $43,886.23
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IV.A.2. 2019-2020 general fund change orders as of 6-4-2020, totaling ($38,736.28)
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IV.A.3. 2019-2020 general fund payroll change orders as of 6-8-2020, totaling $21,016.09
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IV.A.4. 2019-2020 building fund purchase orders #39-40, totaling $3,968.75
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IV.A.5. 2019-2020 building fund change orders as of 6-4-2020, totaling $3,453.25
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IV.A.6. 2019-2020 child nutrition fund purchase order #46, totaling $425.00
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IV.A.7. 2019-2020 child nutrition fund change orders as of 6-4-2020, totaling $3,000.00
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IV.A.8. 2019-2020 child nutrition fund payroll change orders as of 6-8-2020, totaling $374.09
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IV.B. Activity fund report
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IV.C. Treasurer's report
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V. Reports/Announcements/Meetings
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V.A. Superintendent's Report
Discussion:
Mr. Chapman shared with the board that Marsau Enterprises is making a donation to the school of workers and equipment. Plans for a graduation ceremony are underway. Mr. Chapman will be attending Pauls Valley's graduation to observe their arrangements. At this time, the administration is suggesting the ceremony be held at the football stadium, with the graduates seated in the home stands, with those attending sitting on the field, track and visitors' bleachers. It will be suggested that all attending observe social distancing. The ceremony is scheduled for July 11 at 10 a.m. Mr. Chapman also mentioned that employees are busy doing summer maintenance work and the campus looks better than it has in quite some time. Work has begun to install five light poles on the road running by the softball field to the stadium, around the middle school, and on the east side of the elementary building. Originally plans were to bore under Creek Street to put cables, etc., underground but there are large sewer lines under all of the major streets around the school. The city agreed to allow a trench to be dug across the streets to lay conduit for the cables and then the streets will have to be repaired. The transformers on the west end of the high school are going to be replaced and utilities will go underground from there to the old band room where a new entrance for the underground service will be installed. Mr. Chapman reviewed the transportation report and utilities summary.
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V.B. Principals' Reports
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V.B.1. Elementary
Discussion:
Mrs. Boeckman did not attend the meeting, but had told Mr. Chapman there was nothing to report for the elementary school.
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V.B.2. Middle School
Discussion:
Mr. Ferguson reported for middle school. Work is almost completed replacing the tile in the middle school hallway, completing the project that was begun last summer. Students started a new drivers' education class today.
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V.B.3. High School
Discussion:
Mr. Karpe reported his office has started scheduling classes for students for next year.
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VI. Items to be considered by the Lindsay Board of Education
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VI.A. Vote to approve, reject or modify fundraising requests.
Discussion:
No fund raising requests had been submitted. No action was required on this agenda item.
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VI.B. Discussion and possible action on recommendation to purchase two buses
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Bids from two companies were received from Summit and Midwest Bus Sales. Summit's bid was $87,150 for an International bus and Midwest's bid was $88,171 for a Thomas bus. Both bids were based on the same specifications. The district currently owns both types of buses. Mr. Chapman's recommendation was to purchase one bus from Summit and one bus from Midwest.
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VI.C. Discussion and possible action on agreement with the City of Lindsay for a resource officer for the 2020-2021 school year
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.D. Discussion and possible action to authorize the superintendent to declare an emergency in case conditions arise in the 2020-2021 fiscal year which may endanger public health or safety
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.E. Discussion and possible action to approve agreement with the Oklahoma Department of Rehabilitation Services for the 2020-2021 Transitional School-to-Work : Work Study Program
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.F. Discussion and possible action on recommendation for property insurance for the 2020-2021 fiscal year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman explained to the board there was an increase in the cost this year as compared to last year. The increase includes the new facilities appraisal was recently received), two new buses, the new drivers' education car, and the new ag pickup.
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VI.G. Discussion and possible action on recommendation to provide workers' compensation insurance for the 2020-2021 school year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman shared that the district has used OSAG for a number of years with no increase in cost and recommended continuing with their services for the next year.
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VI.H. Discussion and possible action on an agreement with OSSBA Employment Services to provide unemployment services for Lindsay Public Schools for the 2020-2021 fiscal year
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.I. Discussion and possible action on a recommendation for asbestos services for the 2020-2021 school year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman recommended approval of the agreement with Precision Testing for the upcoming year.
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VI.J. Discussion and possible action to approve recommendation on a contract to provide drug and alcohol testing for the 2020-2021 school year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman recommended renewing the contract ADTI for drug and alcohol testing.
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VI.K. Discussion and possible action on agreement with The Center for Education Law for the 2020-2021 fiscal year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman's recommendation was to approve the agreement with The Center for Education Law.
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VI.L. Review list of open transfers and possible action to approve open transfer requests for the 2020-2021 school year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman recommended approval of the open transfers as presented.
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VI.M. Discussion and possible action on speech therapy services for the 2020-2021 school year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman recommended continuing to use Simply Speech, LLC, to provide speech therapy services.
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VI.N. Discussion and possible action to approve agreement to provide physical therapy services for the 2020-2021 school year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman recommended approving an agreement with Odessey Healthcare for physical therapy services.
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VI.O. Discussion and possible action to approve an agreement for occupational therapy services for the 2020-2021 school year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman recommended approval of an agreement with Dempsey Therapy for occupational therapy for the coming school year.
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VI.P. Discussion and possible action to approve agreement for certified psychometrist services for the 2020-2021 school year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
It was recommended by Mr. Chapman that the district continue to use Inman Assessments for psychometrist services.
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VI.Q. Discussion and possible action on a recommendation to enter into an Interlocal Agreement with Garvin County for the 2020-2021 fiscal year.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman recommended approving this yearly agreement.
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VI.R. Discussion and possible action on request from coaches to conduct team camps
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman recommended approving requests from coaches to hold team camps.
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VI.S. Discussion and possible action on personnel items as follows:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
A recommendation was made by Mr. Chapman to hire Marisa Burrell as an elementary teacher for 2020-2021.
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VI.S.1. Take action on any resignations/retirements received to date
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VI.S.2. Employment
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VI.S.2.1. Elementary teacher
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VII. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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